Summary
Overview
Work History
Education
Skills
Software
Certification
Timeline
BusinessAnalyst
Elvis Oduor Ong'injo

Elvis Oduor Ong'injo

Finance And Grants Manager
Nairobi

Summary

Grants and Finance Manager with 8 + years' experience in managing finances for multiple donor-funded projects from budget proposals to close out (donor and project funding accounting), staff & partner capacity building, corporate financial planning and reporting, ensuring compliance with internal policies and donor requirements. Possess advanced knowledge of financial regulations and the ability to interpret and apply complex financial data to support strategic decision-making. Highly proficient in working with cross-functional teams to deliver financial insights, track expenditures, and manage project budgets effectively. Seeking opportunities where I will use my skills and expertise to optimize programs cost allocation and recovery, improve operational efficiency, maximize impact and accelerate success of projects and donor compliance.

Forward-thinking team leader skilled at operating departments efficiently to meet goals. Successful background matching employees with roles for maximum performance. Proactive and hardworking individual focused on continuous operational improvement.

Business-minded Finance Manager promoting more than [Number] years of expertise overseeing transactions and reconciling monthly financial reports. Highly collaborative individual with track record of effectively training and coaching staff members. Offering confidence, team contribution and decision making skills.

Experienced with financial analysis, budget management, and strategic planning. Utilizes financial data to drive business decisions and optimize operations. Knowledge of regulatory compliance and risk management essential for maintaining financial integrity.

Finance professional ready to drive financial strategies and optimize performance. Expertise in budgeting, forecasting, and financial reporting. Strong focus on team collaboration and flexibility to meet changing needs. Reliable, analytical, and results-oriented with keen eye for identifying opportunities for improvement.

Overview

12
12
years of professional experience
15
15
years of post-secondary education
1
1
Certification
1
1
Language

Work History

Finance Manager

Shack/Slum Dwellers International
07.2021 - Current
  • Responsible for overseeing the work of the finance team and enhancing financial management and efficiency, including ensuring accurate and timely financial accounting and reporting, grants management, and minimizing financial risks.
  • Overseeing the day-to-day accounting functions, ensuring accuracy and compliance with established accounting standards.
  • Leading the development of operating and donor project budgets ensuring a collaborative process with relative stakeholders.
  • Developing financial modelling, financial forecasts and financial analysis to support and monitor the annual financial plan and long-term strategy.
  • Analyzing all foreign exchange risk and, in coordination with Managers, monitor Forex gains/losses on all grant contracts. Review foreign exchange reporting policy on all foreign currency grants to ensure minimal exposure to the organization.
  • Maintaining and updating the general ledger, including regular reconciliation of bank accounts, cash flow management, and preparing financial statements.
  • In coordination with the finance team and budget holders, monitor budget execution of all grant contracts and ensure compliance.
  • Providing in-depth financial analysis and reporting on project performance, identifying trends and opportunities for improvement.
  • Ensuring timely processing and payment of accounts payable and accurate recording of accounts receivable.
  • Overseeing payroll preparation, ensuring timely and accurate payment to employees, while complying with local tax regulations and employment laws.
  • Managing all financial aspects of grant funding, including monitoring and tracking grant budgets and expenses.
  • Ensuring compliance with donor guidelines, reporting requirements, and audit standards.
  • Assisting in the preparation of financial reports for grant funders, ensuring timely submission and clear documentation.
  • Collaborating with the Program Teams to forecast and manage funds needed for upcoming grant cycles.
  • Preparing and reviewing monthly, quarterly, and annual financial reports for internal and external stakeholders.
  • Providing variance analysis on financial performance and offer recommendations for improvements.
  • Ensuring that adequate internal controls are functioning to guarantee accurate transaction entry in the accounting system and that the potential for fraud is reduced to a minimum.
  • Conducting a comprehensive review of the organization's financial processes to assess efficiency and effectiveness. Identify areas for improvement, including opportunities for automation to streamline workflows and reduce manual tasks.
  • Coordinating audits (internal and external) by preparing documentation and responding to auditor queries.
  • Evaluating and recommending improvements to financial systems, processes, and controls to increase efficiency and accuracy.
  • Lead, manage, and mentor a small finance team, promoting professional development and ensuring effective teamwork and communication.
  • Ensure the use of financial software for reporting, recordkeeping, and document management is optimal.

Finance & Administration Officer

NSSF Investment Co-operative Society Ltd
06.2017 - 06.2021
  • Prepared and consolidated monthly, semi-annual, and annual financial statements in line with IAS, IFRS, and GAAP standards, ensuring accuracy and integrity.
  • Participated in the annual budgeting process by collaborating with cross-functional teams, resulting in a more accurate and realistic budget that reduced unexpected costs by 10%.
  • Managed daily financial transactions, maintaining accuracy and completeness of accounting records. Spearheaded the efficient entry of financial data into QuickBooks, ensuring up-to-date and reliable records.
  • Developed and maintained robust financial models for forecasting future revenues, costs, and profits, providing actionable insights to senior management.
  • Coordinated the timely closure of the general ledger in accordance with the closing timetable, ensuring all sub-ledgers were accurately reconciled.
  • Entered all financial data into QuickBooks with exceptional accuracy, ensuring up-to-date, comprehensive, and reliable records.
  • Conducted regular bank reconciliations, proactively identifying and resolving discrepancies.
  • Led accounts payable (AP) processes, fostering strong supplier relationships, reconciling accounts, and ensuring compliance with internal financial policies and procedures.
  • Optimized cash flow management by restructuring payment terms and enhancing receivables processes, improving liquidity and reducing days' sales outstanding (DSO) by 20%.
  • Undertook monthly end closure process such as expense accruals and provisions computations and postings to ensure all expenses are captured on time and monthly provision movements are well captured.
  • Managed the full lifecycle of fixed assets, ensuring accurate tracking, recording, and reporting in the in the general ledger.
  • Managed daily administrative functions within the society, ensuring smooth operations and efficiency.
  • Managed all procurement tasks with a strong focus on integrity and accuracy, achieving significant cost reductions in the procurement of goods and services while upholding the highest standards.
  • Ensured full compliance with statutory obligations and tax payments, avoiding penalties or fines during regulatory audits.
  • Served as Ex officio in Board of Directors meetings, presenting financial and operational reports to facilitate board discussions and ensure the effective implementation of board resolutions.
  • Conducted financial statement analysis, identifying trends, variances, and areas for improvement to support strategic decision-making.
  • Designed and implemented effective internal controls, significantly reducing the risk of fraud and increasing operational efficiency.
  • Pioneered the establishment of the Finance, Procurement, and Administration Departments, successfully laying the foundation for streamlined operations and improved organizational efficiency.
  • Analyzed financial data to identify trends, variances, and areas for performance improvements, enabling data-driven decisions to enhance company performance.
  • Provided comprehensive documentation and support during internal and external audits, leading to successful audit outcomes with minimal adjustments required.

Assistant Finance Officer

Slum Dwellers International (SDI)
01.2015 - 12.2016
  • Participated in managing all financial aspects of SDI Project activities with a cumulative budget of over USD 2 million, ensuring compliance with internal and donor requirements.
  • Participated in preparing and reviewing activity budgets, ensuring only eligible costs were budgeted for, and all activities budgeted for were in line with the approved work plan.
  • Monitored project budgets to identify variances and potential savings, proactively recommending budget realignments to optimize resources and minimize unspent balances.
  • Updated project expenses in QuickBooks, ensuring it was properly and accurately coded and captured into the correct budget lines.
  • Ensured proper coding and posting of transactions, tracked the expenditure in line with the signed agreements and follow-up on payments through timely invoicing.
  • Prepared payment vouchers, receipts, and journal entries for cash transactions related to project expenses, ensuring accurate documentation of approved bills and invoices.
  • Produced and submitted accurate and timely monthly financial reports on project fund usage to multiple donors, ensuring transparency and accountability in financial reporting.
  • Reviewed payment requests and preparation of documents necessary to process reimbursements / payments ensuring compliance with SDI and donor agencies rules and regulations.
  • Reviewed field activity accountability documents to ensure consistency, completeness, and accuracy, facilitating the proper posting of expenses to the correct project budget line.
  • Improved accountability through effective management of petty cash imprest, follow up on outstanding payment requests, and prepared and reconciled payment schedules for vendor and staff payments, workshops, and meetings.
  • Delivered comprehensive capacity-building initiatives for staff, enhancing their financial and operational efficiency.
  • Curbed fraud and unnecessary expenditure by verifying payment vouchers for accuracy and sufficient supporting evidence before handing them over to the Finance and Operations Coordinator for authorization.
  • Ensured financial practices guaranteed compliance with all donor and Act! policies and donor guidelines during program implementation and program close outs.
  • Maintained meticulous records for project-related expenditures, including receipts, vouchers, contracts, and other financial documents, ensuring they were well-organized and easily retrievable for audits or reporting.

Accounts Clerk

Mama Lucy Kibaki Level Five (5) Hospital
01.2013 - 12.2014

Education

Master of Science - Finance

University of Nairobi
University Of Nairobi
01.2023 - 12.2024

Diploma - Project Management

Kenya Institute of Project Management
04.2018 - 11.2019

Bachelor of Business Management - Finance Option

Moi University
01.2016 - 12.2019

Certified Public Accountant - undefined

07.2011 - 07.2015

Kenya Certificate of Secondary Education - undefined

Ukwala Boys High School
01.2006 - 12.2009

Skills

Financial Management

Software

SAP, QUICKBOOKS

Certification

CPA - Certified Public Accountant

Timeline

Master of Science - Finance

University of Nairobi
01.2023 - 12.2024

Finance Manager

Shack/Slum Dwellers International
07.2021 - Current

Diploma - Project Management

Kenya Institute of Project Management
04.2018 - 11.2019

Finance & Administration Officer

NSSF Investment Co-operative Society Ltd
06.2017 - 06.2021

Bachelor of Business Management - Finance Option

Moi University
01.2016 - 12.2019

CPA - Certified Public Accountant

09-2015

Assistant Finance Officer

Slum Dwellers International (SDI)
01.2015 - 12.2016

Accounts Clerk

Mama Lucy Kibaki Level Five (5) Hospital
01.2013 - 12.2014

Certified Public Accountant - undefined

07.2011 - 07.2015

Kenya Certificate of Secondary Education - undefined

Ukwala Boys High School
01.2006 - 12.2009

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Elvis Oduor Ong'injoFinance And Grants Manager