ELIZABETH KIMANI
Senior Executive Assistant | C-Suite Support | Executive Operations | Strategic Coordination
Nairobi
Summary
Strategic and resourceful Executive Assistant with over 15 years experience supporting senior executives, Managing Partners and Trustees in governance-sensitive legal and nonprofit environments. Proven track record as a trusted partner to senior leadership with expertise in complex executive calendar management, multi entity stakeholder liaison, confidential documentation, operational coordination, executive meeting support, and workflow optimization. Recognized for discretion, emotional intelligence, analytical thinking and operational excellence, enabling executives to focus on strategy, governance, and organizational growth.
Overview
17
17
years of professional experience
2
2
Languages
Work History
Personal Assistant to the Managing Partner
Issa & Company Advocates
10.2014 - Current
- Providing high-level executive and administrative support to the Managing Partner and Associates, acting as a trusted gatekeeper and coordination point.
- Managing complex executive calendars, coordinating high-level client and internal leadership meetings with competing priorities across multiple stakeholders, ensuring effective communication, coordination and alignment of priorities.
- Liaised regularly with government offices, legal registries, regulators and statutory bodies, ensuring compliance with official procedures, and professional etiquette.
- Providing end-to-end executive inbox management, filtering correspondence, prioritizing urgent matters, drafting responses, and ensuring appropriate escalation.
- Proactively anticipating the Managing Partner’s priorities, balancing competing demands and aligning schedules, communications, and deliverables accordingly.
- Tracking action points, deadlines, and strategic initiatives to ensuring accountability and timely execution.
- Supporting operational excellence by identifying process gaps, optimizing administrative systems, and facilitating effective use of technology.
- Handling sensitive and privileged information with absolute discretion, professionalism, and sound judgment.
- Conducting targeted client and market research to identify business opportunities. Preparing, compiling and submitting complete tender documents to support the firm’s growth.
- Compiling and providing detailed client status reports reinforcing the firm’s commitment to transparency and service excellence.
- Administrative Duties
- Executed a wide range of administrative and operational tasks, including managing vendors, reconciling finances, overseeing office equipment, and coordinating events ensuring smooth business operations.
- Partnered with HR in recruitment, onboarding, performance management, and training strengthening team skills and aligned staff development with company policies.
- Provided excellent client and visitor engagement at the front office consistently reinforcing the firm’s professional image and client-first culture.
- Overseeing the preparation and follow-up of quotations, fee notes, and client billing ensuring financial accuracy and timely revenue collection.
- Key Milestones
- Spearheaded firm’s EGP registration, enhancing access to government procurement opportunities while demonstrating organizational efficiency and regulatory compliance.
- Managed the Managing Partner’s inbox, exercising judgment to prioritize, triage, and respond to time-sensitive correspondence while safeguarding confidentiality.
- Implemented structured tracking systems for action items and deadlines, ensuring effective follow-through on partner directives and time-sensitive commitments.
- Delivered seamless executive and diary management, allowing leaders to focus on strategic priorities.
- Contributed to the successful design and drafting of the firm’s comprehensive company profile, which strengthened brand positioning.
- Played a key role in developing and implementing the firm’s administrative policies in 2018, which laid the groundwork for operational excellence.
- Produced timely and accurate monthly management reports that helped improve executive decision-making.
- Identified and submitted competitive tender proposals, which drove business growth and expanded opportunities.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Contributed to a positive work environment through professional demeanor and strong interpersonal skills.
Administrative Secretary
Albert Kamunde & Company Advocates
05.2010 - 09.2014
- Provided high-level administrative and executive support to the Managing Partner, overseeing daily office operations.
- Acted as a primary coordination point for client communication and stakeholder engagement.
- Drafted and managed official correspondence and legal documentation with accuracy and discretion.
- Coordinated official travel arrangements and executive schedules.
- Maintained structured and secure filing systems for confidential records.
- Supported procurement, vendor management and tender submissions.
- Key Duties and Responsibilities
- Key Milestones
- Efficiently managed the Managing Partner’s schedule, consistently organizing meetings and engagements with precision.
- Successfully identified and submitted tender documents contributing to the Firm’s business development initiatives.
- Secured cost-effective and dependable suppliers and service providers, aligning procurement practices with the Firm’s budgetary goals.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Managed filing system, entered data and completed other clerical tasks.
- Liaised between clients and vendors and maintained effective lines of communication.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
Administrative Assistant
Our Kid Foundation
08.2009 - 04.2010
- Provided Administrative support to the Trustee, coordinating schedules, correspondence, reporting and stakeholder engagement.
- Supported donor and stakeholder communication, documentation management and program reporting workflows.
- Assisted with governance documentation, project tracking and administrative coordination for the foundation initiatives.
- Maintained personnel records, petty cash and operational reports.
- Supported recruitment, onboarding and intern supervision.
- Key Duties and Responsibilities
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Education
Higher Diploma - Business Management (ABE)
04.2001 -
Secretarial Studies (KNEC), Level 1 - Secretarial
04.2001 -
Kenya Certificate of Secondary Education (K.C.S.E.) - High School
04.2001 -
Skills
Executive Support and Office Management
Executive Inbox & Correspondence Management
Expert diary management
Executive Travel & Logistics Management
Meeting coordination, Agendas & Minute Taking
Stakeholder & Client Liaison
Action Tracking & Deadline management
Process Improvement & Workflow Optimization
Proposals, Quotations & Tender Development
Diversity Awareness & Relationship Building
Cross-Functional Coordination
Executive Reporting, Dashboards & KPI Tracking
Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Google workspace
Document Management Tools (iLovePDF, Adobe Acrobat)
Scheduling & Workflow Tools (GoogleMondaycom, Trello, Evernote)
Communication Platforms (Slack, Zoom, Google Meet, Cisco Webex)
Procurement & ERP (SAP, Tendersure, Oracle Procurement Cloud)
AI Productivity Tools (ChatGPT, Grammarly)
Appointment scheduling
Affiliations
Associate Member of the Association of Business Executives (ABE)
Timeline
Personal Assistant to the Managing Partner - Issa & Company Advocates
10.2014 - Current
Administrative Secretary - Albert Kamunde & Company Advocates
05.2010 - 09.2014
Administrative Assistant - Our Kid Foundation
08.2009 - 04.2010
Nairobi Institute of Business Studies - Higher Diploma, Business Management (ABE)
04.2001 -
Karnskill College - Secretarial Studies (KNEC), Level 1, Secretarial
04.2001 -
Komothai Girls High School - Kenya Certificate of Secondary Education (K.C.S.E.), High School
04.2001 -
References
Available on request
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Professional Training
- April 2022, Soft skills for professionals – Alison
- October 2021, Executive Assistant Skills – Alison
- April 2016, Perfect PA and Effective Office Administration Skills – Dolphins Group Consultants Ltd.
Accomplishments
- Implemented structured document management and executive reporting systems, improving retrieval time and decision-making accuracy.
- Acted as liaison between the CEO and senior leadership, strengthening internal communication flow and accelerating cross-departmental execution.
- Managed high-level confidential correspondence and sensitive corporate documentation with zero compliance breaches.
- Functioned as a strategic extension of the CEO’s office, enabling executive focus on growth and governance priorities.
- Provided high-discretion executive support within fast-paced, multi-stakeholder corporate environments.
- Elevated administrative operations into structured, performance-driven executive support systems.
- Managed [Number] high-profile clients' personal and professional schedules.