EDITH JEPKORIR BIRGEN

• Preparing of payment vouchers for prisoners’ meals and supplies
• Assisted external and internal auditors during financial reviews.
• Ensuring compliance with financial regulation and transparency
• Handling and processing AIE’s (Authority to incur Expenditure)
• Issuing cash bail and meals requisition books.
• Managing Revenue collection for Hire of police
• Generating official receipts for unclaimed cashbails
• Examining of payment vouchers
• Updating cheques and payment receipts received
• Updating of votebook

Achievements

• Maintained a 100% audit compliance rate by meticulously preparing and examining payment vouchers and supporting documentation for internal and external auditors
• Reduced financial discrepancies by implementing a rigorous cheque and payment receipt updating process, facilitating smoother end-of-month reconciliations.
• Managed the collection of revenue for the 'Hire of Police' services, achieving a 100% reconciliation rate.
• Ensured 100% compliance with financial regulations by rigorously examining all payment vouchers, preventing erroneous payments and potential financial disallowances.

• Reconciled bank accounts and cards payment (Master card and visa cards)
• Prepared monthly, quarterly, and annual financial reports
• Supported external audits and liaise with auditors
• Managed general ledger reconciliations and journal entries
• Investigating and suspending accounts flagged with fraud.
• Created and approved adjustments for erroneous entries, ensuring accuracy in financial reporting.
• Identified process improvements to enhance efficiency
• Maintained detailed balance sheet reconciliations
• Tax reconciliations, and ensuring adherence to Accounting Standards.
• Assisted in preparing management accounts
• Manage full Accounts Payable & Receivable
• Updated and maintained accounting journals, ledgers and other records detailing financial business transactions.

Documented key accomplishments in financial reporting and reconciliations.

• Streamlined bank and Mpesa reconciliation process for 4 bank accounts and 4 mpesa accounts.
• Resolve historical discrepancies in card payment reconciliation and cleared backlog of unreconciled accounts.
• Suspended accounts flagged for potentially fraudulent activity based on transactional data monitoring.
• Effectively assisted in 2 successive external audit processes by developing detailed audit trails and communicating with the auditors, leading to no material findings/adjustments.
• Achieved 100 percent accuracy in balance sheet reconciliations for high-risk accounts over 12 months, promptly investigating and resolving all variances.

• Generated performance report for in-house and EDCs (External Debt Collections) collections.
• Analyzed credit data to determine the degree of risk involved in extending credits.
• Loan recovery within and above set targets through professional calls.
• Maintained company’s credit exposures within established limits to mitigate risk.
• Analyzed total loan portfolio at risk (PAR).
• Analyzed real time payments for loans repayments.
• Generated daily collections report for recovery.
• Analysed customer’s records and using the data to recommend payment plans for unpaid loans.
• Educated customers on payment processes to facilitate timely loan repayments.

Recognized for significant contributions to team success.

• Managed and trained a team of 16 recovery agents for Kenya and Tanzania markets.
• Awarded top collector (Dollar value) in 1st and 2nd quarter in 2019.
• Generated collection report for agents in my team through Vlookup and SQLs.
• Improved recovery and payment rate.
• Enhanced customer relations using Zendesk and Dialer, resulting in increased satisfaction.
• Reduced portfolio at risk.
• Awarded the most consistent in Quality Assurance.
• Member of 2019 Hackathon team that dealt with product and app improvement.

• Processed creditor payments, ensuring timely disbursement to maintain vendor relationships.
• Facilitated effective asset management to ensure accurate reporting and compliance.
• Performed reconciliation of various accounts and bank reconciliation.
• Addressed internal and external queries, providing accurate information to resolve issues efficiently.
• Managed petty cash and prepared reimbursements, streamlining financial tracking and reporting.
• Assisted in preparing weekly expense report.
• Kept accurate and up-to-date records of all financial transactions in accounts.
• Generated audit schedules.
• Assisted in writing, Receiving, issuing and banking Cheques.
• Assisted in surrendering imprest.
• Ensured timely filing of returns for directors.
• Assisted in receiving and accounting for revenues.
• Wrote weekly reports for billings.
• Posted receipts and sending for approval.

Achievements

• Successfully managed the end-to-end processing of 100+ creditor payments monthly, ensuring 100% of invoices were paid within credit terms to maintain strong vendor relationships and avoid late fees.
• Generated subsidiary financial report at the end of every month.
• Revamped the petty cash tracking system (e.g., using Excel formulas or a new log), reducing the time spent on monthly reimbursement preparation by 20%.
• Accounted for daily revenues ensuring all cash and card receipts were posted to the correct general ledger accounts before sending for approval.
• Implemented proper tagging of assets.
• Ensured 100% timely filing of statutory returns for directors (e.g., expenses, tax documents), mitigating the risk of penalties or non-compliance for the leadership team.
• Exceeded monthly target on accounts payables.

• Prepared payment vouchers for suppliers, facilitating timely payments and maintaining supplier relationships.
• Managed asset register, ensuring accuracy of financial records and supporting effective asset management.
• Performed account and bank reconciliations to verify financial accuracy.
• Issued and surrendered imprest for efficient cash flow management.
• Assisted in writing, receiving, issuing, and banking cheques for operational needs.
• Contributed to audit schedules for regulatory compliance and transparency.
• Balanced cashbook to reflect precise cash positions.
• Compiled weekly expense reports, providing insights for informed financial planning and budgeting.