DOREEN MUTHONI LINUS
Nairobi
Summary
A bright, talented and ambitious Accounting & Finance Professional, dedicated to providing outstanding services while ensuring proper management of resources,Adherence to proper internal controls,Compliance with statutory requirements as well as adherence to partners agreements. An Enthusiastic team player, Goal oriented, Well versed in Accounting, Finance, Budgeting, Cost Reduction, Administration, Reporting and general support to drive streamlined operations and ensure top-flight Accounting & Finance service delivery and outcome. Wide knowledge and understanding of Accounting & Finance procedures and government regulations with goal is to become a valuable mutual asset by providing efficient and excellent services to a dynamic institution that is looking to recruit the best in the job market.
Overview
12
12
years of professional experience
Work History
Finance Manager-WISEe Cooperative Ltd
Women In Sustainable Energy & Enterpreneurship.
12.2023 - Current
- Prepares monthly comprehensive financial reports for executive decision-making support.
- Negotiated favorable terms with vendors, resulting in significant cost savings for the company.
- Support programs in preparation and review of their budget revision requests costed work plans and cash flow projections
- Monitor grants transactions to make sure the organization is in compliance with donor requirements
- Prepare donor financial reports as per the reporting requirements and budget vs actual reports for monitoring,List of expenditure ,Prepare Current Budget Status. (CBS),review budgeted to actual expenditures to ensure that spending is in line with budget allocations.
- Approve programs’ funds requests and escalate to the treasurer if need be
- Provide monthly financial reports and recommendations to Cooperatives chairperson and treasurer.
- Maintain current knowledge of local government requirements related to financial matters and ensure compliance with tax regulations and other legal requirements,as well as ensuring adherence to internal controls requirements on payment processes,procurement processes, accounts & Finance approval processes, finance support documentation archival.
- Ensure adherence with local statutory financial compliance requirements, including vendor tax withholdings, tax filings and meet reporting deadlines required by local agencies, including returns to the Kenya Revenue Authority, National Social Security Fund, National Hospital Insurance Fund, and Higher Education Loans Board deductions. Ensure that they are accurate, submitted and posted in QuickBooks
- Review payments to the set limits, to ensure completeness and adherence to procurement procedures and minimum documentation
- Ensure timely processing of payments to vendors and beneficiaries
- Participate in procurement committee and other meetings where financial expertise is required
- Review payroll to ensure accuracy of the data and tax compliance
- Review internal system of record retention to ensure compliance with company policy and the local laws
- Ensure maintenance of uniform standards for documentation, including forms, support documents etc
- Ensure sufficient procedures for retention of documents, proper and systematic filing for ease of access.
- Prepare and submit quarterly cash requirement projections together with the list of expenditure for previous funds disbursement and through the treasurer facilitates request for funds for next Tranche.
- Coordinate bank related instructions including user additions and deletion as well as supervising all bank account activities including negotiation of fees, interest, and currency exchange rates as well as preparing bank reconciliation report monthly.
- In compliance with policy, establish policies regarding cash holding limits, cash movements and foreign currency holdings.
- Oversee the timely preparation, review and approval of all monthly bank account and cash reconciliations.
- On a monthly basis or as needed, provide the bank with documentation in support of incoming transfers and inter account transfer for foreign currency in compliance with Central Bank of Kenya requirements
- Ensure that all policies and procedures are in compliance with established
- policies, procedures, and requirements
- Work with the senior/ management team to develop, document, and implement these policies, systems and procedure
- Advise senior management on all situations which have the potential for a negative impact on internal controls or financial performance
- Develop and conduct regular training sessions on accounting procedures, procurement procedures and donor regulations to the team and other departments as needed
- Work closely with the internal auditor
- Lead the preparation for external annual audits for NGO Board’s and KRA annual
- returns and coordinate all participating staff member to respond to audit requirements
- Ensure external annual audit reports are prepared in accordance with International Financial Reporting Standards (IFRS) or Generally Accepted Accounting Principles (GAAP).
- Follow up on resolving all arising audit issues and ensure that there is full implementation of all agreed audit recommendations.
- Provides guidance to the management on new accounting developments ,how they affect the cooperative and compliance requirements.
Accountant
Financially Fit LLC - The Goat Foundation (Non-Governmental Org)
06.2021 - 06.2023
- Increased efficiency by streamlining accounting processes and implementing accounting software software.
- Improved financial reporting accuracy through enhanced internal controls on payment processes and reconciliation efforts.
- Reduced expenses by negotiating with vendors for better pricing and terms on services and supplies.
- Enhanced budget management by implementing expense tracking and cost reduction strategies,Preparing a current budget status report on a weekly basis.
- Prepare Monthly financial statements reports.
- Negotiated favorable terms with vendors, resulting in significant cost savings for the company.
- Support in the departmental and organizational annual budgets planning and preparation
- Monthly review budgeted to actual expenditures to ensure that spending is in line with budget allocations.
- Support programs in preparation and review of their budget revision requests costed work plans and cash flow projections
- Monitor grants transactions to make sure the organization is in compliance with donor requirements
- Prepare quarterly expenditure forecasts and monitor cashflow to ensure that programs are not hampered in any way
Invoicing Clerk
Ibero Kenya Limited- NKG Coffee Mills
11.2018 - 02.2020
- Streamlined invoicing processes by implementing efficient digital systems and software.
- Reduced errors in billing by meticulously reviewing invoices for accuracy and consistency.
- Enhanced customer satisfaction by promptly resolving invoice-related disputes and discrepancies.
- Assisted in improving cash flow with timely creation and submission of accurate invoices to clients.
- Participate in physical inventory counts to ensure accuracy of inventory records
- Analyze data collected at inventory stock counts and record results.
- Analyze any stock variances and determine what effect it has on cost.
Finance Administrator
DragonFly Limited
05.2017 - 07.2018
- Enhanced financial reporting accuracy by streamlining data collection and analysis processes.
- Reduced budget discrepancies through meticulous monitoring and reconciliation of financial records.
- Boosted department efficiency by implementing automated systems for expense tracking and invoice processing.
- Ensured timely payment of vendor invoices, maintaining strong relationships with suppliers and partners.
- Conducted thorough audits of accounting records, identifying areas for improvement and recommending corrective actions.
- Supported month-end close processes, ensuring accurate and timely submission of financial statements to stakeholders.
- Developed comprehensive financial forecasts, enabling leadership to make informed decisions on resource allocation and investments.
- Analyzed variances between actual expenses and budget projections, providing insights for future planning adjustments.
- Improved internal controls by conducting regular reviews of finance policies and procedures, minimizing the risk of fraud or errors.
- Increased overall level of financial knowledge within the organization through targeted training programs for employees at various levels.
- Completed clerical and data entry tasks to optimize financial procedures.
- Managed expense tracking and personnel vouchers.
- Reconciled accounts and investigated variances.
- Prepared and posted receipts and deposits to facilitate standard bookkeeping.
- Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
- Complied with established internal controls and policies.
- Designed and maintained financial models to identify and measure risks.
- Evaluated and negotiated contracts to procure favorable financial terms.
- Improved overall financial reporting by streamlining control processes and reporting structures.
- Developed strategic plans for day-to-day financial operations.
- Created and managed financial models to evaluate corporate investments and acquisitions.
- Established internal audit procedures to validate and improve accuracy of financial reporting.
- Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.
Accounts & Loans Officer Intern
Chuna Sacco Ltd
05.2012 - 02.2014
- Improved overall department efficiency by streamlining processes and implementing new policies.
- Enhanced communication between team members by organizing regular meetings and fostering open dialogue.
- Increased employee satisfaction with constructive performance evaluations and targeted feedback.
- Boosted team morale through recognition programs, resulting in higher productivity levels.
Education
Bachelor of Commerce -Finance Option - Finance
KCA University
12.2020
Advanced Diploma - Business and Accounting (ACCA part 2)
KCA University
12.2012
Kenya Certificate of Secondary Education (K.C.S.E) -
Kajiunduthi High School .
11.2006
Skills
- Exemplary communication
- Convincing and counter answering abilities
- Possess deep knowledge in Accounting, Finance,Budgeting and Administration
- Excellent conflict resolution, communication, information analysis, coordination, and resource management
- Committed team player who works successfully with other departments to achieve and surpass organizational goals
- Advanced knowledge of Accounting softwares QuickBooks,Sage,Savco,Sunsystems
- Advanced knowledge of payroll systems-Aren Software
- Excellent document archival skills
- Excellent ability in multi-tasking to beat deadlines
- Financial statements reporting
- Bookkeeping
- Schedule management
- Account reconciliation
- Budget Management & Budget reports
Personal Information
ACCOUNTING | FINANCE & ADMINISTRATION
References
Mr. Simon Mwaura,
Chief Accountant, Tropical Farm Management - NKG Coffee Mills,
+254722388218,
githukim@yahoo.com
Mrs. Lillian Wamoro,
Accountant & Audit Assistant, Geoffrey Gitau & Co. Certified Public Accountants,
+254721164617,
wamorolilian@gmail.com
Caroline Akinyi Onyango.
Project Manager.
Women in Sustainable Energy & Enterpreneurship( WISEe Cooperative Ltd.
Email :conyango97@yahoo.com.
+254723541640.
Timeline
Finance Manager-WISEe Cooperative Ltd
Women In Sustainable Energy & Enterpreneurship.
12.2023 - Current
Accountant
Financially Fit LLC - The Goat Foundation (Non-Governmental Org)
06.2021 - 06.2023
Invoicing Clerk
Ibero Kenya Limited- NKG Coffee Mills
11.2018 - 02.2020
Finance Administrator
DragonFly Limited
05.2017 - 07.2018
Accounts & Loans Officer Intern
Chuna Sacco Ltd
05.2012 - 02.2014
Bachelor of Commerce -Finance Option - Finance
KCA University
Advanced Diploma - Business and Accounting (ACCA part 2)
KCA University
Kenya Certificate of Secondary Education (K.C.S.E) -
Kajiunduthi High School .
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