DOMINIC BAYA KALUME
Malindi
Summary
Experienced with supplier negotiation, inventory management, and cost reduction strategies. Utilizes strategic sourcing to enhance procurement efficiency and secure favorable terms. Track record of building strong supplier relationships and ensuring seamless supply chain operations.
Overview
16
16
years of professional experience
Work History
Procurement Officer/Stores Supervisor
Silgama Beef Limited
Masongaleni, Makueni County
06.2025 - Current
- Supervising the store staff on receiving and issuing of materials
- Supervising the staff on procurement procedures and drafting monthly procurement plans for different departments
- Overseeing the procurement of items for the company and following up on deliveries from the Head Office.
- Doing stock taking and advising departments on reorder levels and stores policies
- Maintaining good rapport with suppliers and ensuring timely deliveries of materials requested
- Mentoring the stores staff on inventory management and procurement procedures
- Managing stores ERP system and doing weekly reports and reporting to the management.
- Prequalifying suppliers and service providers for the financial year.
- Overseeing the deliveries of bulky materials and inspecting with user departments to reconcile with requests and LPO.
- Drafting Procurement Policy and Inventory Policies for the company.
- Involved in the customization of an ERP software to suit the company needs.
- Managed vendor relationships to ensure quality standards and timely delivery of goods.
- Conducted market research to identify potential suppliers and negotiate favorable contracts.
- Implemented inventory management systems to enhance tracking and minimize waste.
- Led cross-functional teams in sourcing initiatives, improving collaboration on procurement projects.
- Developed procurement strategies to optimize supply chain efficiency and reduce costs.
Theology Teacher
EMPOWER AFRICA
10.2020 - 06.2025
- Teaching church leaders and Pastors Theology and Leadership courses for both certificate and Diploma students.
- Preparing lesson materials
- Leading and moderating discussions
- Teaching ethics and contemporary religious issues
- Assigning homework, grading tests, and monitoring student attendance.
- Developed engaging lesson plans integrating theological concepts and contemporary issues.
- Facilitated discussions promoting critical thinking and spiritual growth among students.
- Mentored new teachers, sharing best practices in curriculum delivery and classroom management.
- Organized extracurricular activities enhancing students' practical application of theological principles.
- Tailored lessons to accommodate students with diverse backgrounds, ensuring inclusivity within the classroom setting.
- Participated in professional development workshops to stay current on best practices in education and enhance instructional skills.
- Conducted educational and engaging lectures centered on such topics as ethics, critical thinking and contemporary moral issues.
Procurement officer/Stores manager
North Coast Medical Training College
11.2017 - 11.2024
- Overseeing and supervising employees and all activities of the purchasing department.
- Preparing plans for the purchase of equipment, services, and supplies.
- Following and enforcing the company's procurement policies and procedures.
- Reviewing, comparing, analyzing, and approving products and services to be purchased.
- Managing inventories and maintaining accurate purchase and pricing records.
- Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
- Maintaining good supplier relations and negotiating contracts.
- Researching and evaluating prospective suppliers.
- Preparing budgets, cost analyses, and reports.
- Supplier Evaluation and Interviewing Vendors
- Visiting Supplier Plants and Distribution Centers
- Attending Trade Shows, Conferences, and Meetings
- Unrolling Analysis of Price Proposals and the Financial Reports of the Company
- Negotiation of Various Contracts
- Collaboration with Suppliers for Agreeing Upon Policies
- Collaboration with Staff Members for Meeting the Standards
- Monitoring and Evaluation of Unrolling Contracts
- Maintaining and Reviewing Records of Bought Items
- Working with different procurement and inventory ERP software to manage procedures and processes.
- Managed procurement processes to ensure timely acquisition of medical supplies and equipment.
- Developed strategic sourcing strategies to optimize supplier selection and cost management.
- Collaborated with cross-functional teams to identify procurement needs and enhance operational efficiency.
- Conducted market research to evaluate suppliers and assess industry trends affecting procurement decisions.
- Trained junior staff on procurement procedures, enhancing team performance and knowledge retention.
- Analyzed procurement data to identify opportunities for process improvements and cost savings initiatives.
- Managed procurement projects from initiation to completion, ensuring timely delivery of goods and services.
- Improved supplier relationships through regular communication, timely payments, and transparent dealings.
- Prepared accurate purchase orders using relevant software applications, ensuring clear communication of requirements to suppliers.
- Supported sustainability efforts within the organization by procuring environmentally friendly materials whenever possible.
- Contributed to company profitability by identifying innovative ways to cut costs without compromising essential business functions or stakeholder satisfaction levels.
- Sourced high-quality products by establishing stringent selection criteria for potential suppliers based on quality, price, and service reputation.
- Managed database of vendor details and pricing information to maintain organization.
- Implemented policies and procedures for optimal purchasing methods and cost control.
Volunteer
Kibokoni Secondary School
07.2017 - 09.2017
- Follow all standards for issuing and receiving stock within the store's area of operation.
- Monitor and take inventory on regular basis to compile orders based on par levels or needs.
- Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
- Monitor Periodic Automatic Replacement levels for all food items to ensure proper levels.
- Responsible to verify all goods arrived as per the agreed purchase, delivery note and agreed quantity has been received.
- Responsible for the day-to-day check on the storage facilities of upkeep and hygiene.
- Refuse acceptance of damaged, unacceptable, or incorrect items.
- Ensure cleanliness of all areas, keeping storage areas clean & tidy and in strict compliance with hygiene regulations.
- Ensure the quantity requested and the quantity issued always matches.
- Ensure store requisition form is signed by the person collecting the goods and record in the Inventory/Materials Management System.
- Post all invoices using the MMS - Material Management System.
- Speak with others using clear and professional language.
- Adhere to all Health and Safety procedures particularly relating to food and beverage items.
Intern
Kenya Medical Training College Kilifi
03.2017 - 06.2017
- Research potential vendors and do pre-qualification.
- Compare and evaluate offers from suppliers.
- Negotiate contract terms of agreement and pricing.
- Track orders and ensure timely delivery.
- Review quality of purchased products.
- Enter order details (e.g., vendors, quantities, prices) into internal databases.
- Maintain updated records of purchased products, delivery information and invoices.
- Prepare reports on purchases, including cost analyses.
- Monitor stock levels and place orders as needed.
- Coordinate with warehouse staff to ensure proper storage.
- Attend trade shows and exhibitions to stay up to date with industry trend.
- Conduct inventory audits to determine inventory levels and needs.
- Assist the Accounts Payable Clerk / payable assistant in finding out any cost discrepancies.
- Complete requisition forms for inventory and supplies.
- Extend all requisitions daily and update the inventory management software/system.
- Troubleshoot any vendor delivery issues and oversee/follow up on the return process.
- Assisted in patient data collection and management for clinical training programs.
- Supported faculty in organizing educational materials and resources for medical courses.
- Conducted research on best practices in medical training methodologies and technologies.
- Gained hands-on experience in various software programs, increasing proficiency and expanding technical skill set.
- Analyzed problems and worked with teams to develop solutions.
- Participated in workshops and presentations related to projects to gain knowledge.
Field Officer
New mar Naturals
Bore
11.2015 - 02.2016
- Finding farmers and negotiate on prices for fruits.
- Buying seeds for farmers for their products
- Drafting a weekly report on farmers harvests and plan for payments.
- Visiting farmers to check on produce progress.
- Planning seminars for farmers on how to improve their products.
Un-trained teacher
Ganda Secondary School Kilifi County
Kilifi County
02.2011 - 05.2012
- Worked as un-trained teacher at Ganda Secondary School Kilifi County where I taught English and Literature
Un-trained teacher
Adu Secondary School Kilifi County
Kilifi County
03.2010 - 12.2010
- Worked as un-trained teacher at Adu Secondary School Kilifi County where I taught English and Literature
Education
Project Management for Development -
Rizikilearn Online Course
Disaster Ready Organisation - Procurement and Logistics, Monitoring, Evaluation, Leaning and Accountability (MEAL), Project management essentials
Online courses
Thrive Institute - Organic gardening, Nutrition, Natural Medicine, Income Generation, Life Gardener
Online courses
Professional Certificate - Operations Management
London School of Business Administration
06.2024
Diploma - Theology and Leadership
Empower Africa Bible College -EABC
03.2023
Diploma - Purchasing and Supplies Management
Kenya Institute of Management
Malindi, Kenya01.2017
Discipleship Training Program - undefined
Serve Kenya Ministries- Ukunda
Ukunda06.2015
KCSE - undefined
Galana Secondary School
01.2009
KCPE - undefined
Marikebuni Primary School
01.2005
Skills
- Supplier engagement strategies
- Purchasing strategy
- E-procurement software proficiency
- Document organization
- Report writing skills
- Project management
- Policy implementation
- Bid process management
- Supplier research
- Procurement planning
Accomplishments
- Managed to draft the North Coast Medical Training College procurement policy which is now used for all procurement processes.
- Managed to create a good relationship with all the college suppliers and service providers and maintained contact with them.
- Achieved cost-effective procurement outcomes by establishing strong relationships with vendors and partners and negotiating well.
- Identified areas needing improvements and offered real solutions.
- Worked to ensure budgets were used wisely and strategies were focused well.
- Managed all processes related to the planning and buying of goods and services.
- Designing the colleges local purchase order which in use to-date.
- Negotiated and provided leadership in the purchase of the college electrical switch board to control power in the whole college.
- Created and maintained an in-house inventory worth Kshs. 10,000,000 (Ten Million)
- Set-up bookkeeping system to track expenses related to certain purchases and projects.
- Ordained Deacon with HOPE MINISTRIES INTERNATIONAL and serving at Bomani New Life – Neema Baptist Church.
- Managed to draft a procurement policy for Silgama Beef Limited.
Affiliations
- Kenya Institute of Supplies Management (KISM)
- Member Number: 85395
References
- Sauli, Bahati, Manager, 0722575426, Silgama Beef Ltd
- Ms Evelyne, Kache, Chief Procurement Officer, 0712575523, Kilifi County Treasury, Kilifi
- Bernard, Mosongo, Chief Administrator, 0721512519, North Coast Medical Training College, Mtwapa
HOBBIES
Reading Inspirational Books, Writing Poems and Short Stories, Singing, Making Friends, Serving at church in several capacities.
Languages
English
Full Professional
Swahili
Full Professional
Timeline
Procurement Officer/Stores Supervisor
Silgama Beef Limited
06.2025 - Current
Theology Teacher
EMPOWER AFRICA
10.2020 - 06.2025
Procurement officer/Stores manager
North Coast Medical Training College
11.2017 - 11.2024
Volunteer
Kibokoni Secondary School
07.2017 - 09.2017
Intern
Kenya Medical Training College Kilifi
03.2017 - 06.2017
Field Officer
New mar Naturals
11.2015 - 02.2016
Un-trained teacher
Ganda Secondary School Kilifi County
02.2011 - 05.2012
Un-trained teacher
Adu Secondary School Kilifi County
03.2010 - 12.2010
Disaster Ready Organisation - Procurement and Logistics, Monitoring, Evaluation, Leaning and Accountability (MEAL), Project management essentials
Online courses
Thrive Institute - Organic gardening, Nutrition, Natural Medicine, Income Generation, Life Gardener
Online courses
Professional Certificate - Operations Management
London School of Business Administration
Diploma - Purchasing and Supplies Management
Kenya Institute of Management
Discipleship Training Program - undefined
Serve Kenya Ministries- Ukunda
KCSE - undefined
Galana Secondary School
KCPE - undefined
Marikebuni Primary School
Project Management for Development -
Rizikilearn Online Course
Diploma - Theology and Leadership
Empower Africa Bible College -EABC