Summary
Overview
Work History
Education
Skills
Accomplishments
Contacts
County
Personal Information
References
Timeline
Generic
DIANA MWACHARO

DIANA MWACHARO

SUPPLY CHAIN MANAGEMENT PROFESSIONAL
NAIROBI

Summary

Senior-level Supply Chain and Operations leader with extensive experience in creating strategies and leading execution of all global supply chain activities, including procurement, manufacturing, and distribution management. Manages and leads cross-functional teams to drive product supply and productivity improvements. Leads risk mitigation, while driving supply chain strategies for end-to-end pipeline management and supply planning. Skilled in negotiation and strategic decision making, perfected by 12 years of experience in leading organizational business units.

Overview

17
17
years of professional experience
2
2
Languages

Work History

Head of Supply Chain Management Department

Salaries and Remuneration Commission (SRC)
1 2020
  • Develop and oversee the implementation of the Commission’s annual procurement plan and disposal plan
  • Responsible for carrying out procurement functions on behalf of SRC in accordance to specified procedures as per Public Procurement and Asset Disposal Act and Regulations
  • Interpret, advise the Commission Secretary on all procurement and asset disposal matters to ensure compliance by the Commission
  • Manage, implement, and report procurement plan by donors like Public Financial Management Reforms Secretariat (PFMR)
  • Develop and oversee the implementation of policies, procedures and manuals that safeguard integrity of the procurement processes of the Commission
  • Spearhead all negotiation with suppliers for Commission’s value for money as required by the PPADA, 2015 and PPADR, 2020
  • Spearhead the compliance with all procurement statutory requirements, Government Circulars and Commission’s policies
  • Liaise with the National Treasury and Public Procurement Regulatory Authority (PPRA) on all matters relating to procurement and asset disposal on behalf of the Commission
  • Maintain and safeguard tender security, performance security and professional indemnity certificates issued by suppliers and shall monitor its applications
  • Oversee the research on market trends to inform placing of orders or recommend appropriate awards of all procurement matters
  • Develop work plans for the department, supervise implementation and evaluate performance to achieve the Commission’s strategic plan
  • Manage all procurement stakeholders (both internally and external) by providing advice and responding to all procurement related matters
  • Develop and maintain positive relationships with Commission’s suppliers and service providers
  • Interpret, train, and implement the Public Procurement laws to ensure compliance by the Commission
  • Identity, monitor and mitigate supply chain, strategic and operational risk by ensuring appropriate internal controls is in place
  • Develop funding proposal relating to strategic departmental programs in line with the Commission’s mandate
  • Mentor staff in the department to impart relevant knowledge as a way of building their capacity to ensure business continuity in the Commission
  • Formulate training and development strategies for departmental staff based on a competency framework, in line with both the Commission’s strategy and individual needs.
  • Ensured compliance with industry regulations and standards by regularly reviewing policies, procedures, and documentation requirements
  • Oversaw purchasing process and linked demand planning to manufacturing and fulfillment needs
  • Promoted sustainability within the supply chain by identifying eco-friendly alternatives for raw materials, packaging, and transportation methods
  • Oversaw the successful integration of acquired companies into existing supply chain operations
  • Collaborated with internal departments such as sales, finance, marketing, and production to align business goals with supply chain objectives
  • Continuously upgraded knowledge of emerging trends in the field of Supply Chain Management leading to proactive decisionmaking
  • Strategically sourced new products while maintaining high levels of product quality assurance standards throughout global networks
  • Led efforts towards end-to-end visibility within the supply chain process using advanced analytics tools and techniques
  • Managed all aspects of inventory control from demand planning to warehousing and distribution activities
  • Enhanced supply chain efficiency by implementing data-driven strategies and streamlining processes
  • Increased on-time delivery rates through effective communication and coordination among team members
  • Developed and maintained strong cross-functional relationships within overall organization
  • Created a resilient supply chain by diversifying suppliers and assessing potential risks
  • Successfully managed complex projects involving multiple stakeholders across different regions around the world
  • Developed strong relationships with suppliers for improved collaboration and procurement outcomes
  • Developed and maintained strong relationships with industry experts and professional organizations to stay current on best practices and emerging trends, driving ongoing improvements
  • Implemented cost-saving measures, resulting in significant savings without compromising quality or service levels
  • Conducted comprehensive supplier audits to ensure adherence to company values, policies, and contractual agreements
  • Built scalable supply chain operations teams to work with growing business
  • Mentored junior staff members fostering growth opportunities while building trust-based relationships that resulted in improved teamwork
  • Defined or refined KPIs signaling success for partners across quality, performance and cost-efficiency dimensions and drove improvements in target metrics
  • Led cross-functional teams to drive continuous improvement initiatives within the supply chain department
  • Reduced operational costs through the optimization of logistics and inventory management systems
  • Tracked and monitored purchase orders, deliveries and invoicing to verify accuracy and compliance
  • Oversaw demand planning, purchasing, and logistics
  • Implemented inventory-management strategies to maximize availability and decrease waste
  • Collaborated with internal teams to improve outputs to meet demand and supply requirements, ensuring inventory integrity targets for finished goods
  • Improved, standardized and documented planning and scheduling processes
  • Monitored and tracked supplier performance to enforce adherence to quality standards and established timelines
  • Streamlined shipping and receiving operations to reduce errors and improve customer satisfaction
  • Built supplier relationships to mitigate risk and establish effective purchasing arrangements with indirect and logistics customers
  • Formulated demand planning and generated supply chain management metrics
  • Established inventory targets, stock level, and risk mitigation targets and managed flexibility strategy to optimize inventory
  • Supervised five staff members tasked with handling materials management, planning, purchasing, and customer service duties
  • Integrated financial and operation plans with strategic objectives to deliver improved operational and financial results to boost customer satisfaction, profitability, and working capital
  • Applied insights of global economics and marketing to implement pricing strategies and channels
  • Designed plant layouts, tooling fixtures and flowcharts of materials to meet delivery targets
  • Developed and enforced policies and procedures in compliance with local and federal regulations
  • Coordinated supply orders to meet consumer demand and minimize costs of storing and transporting goods
  • Organized and maintained correct inventory levels to drive highest turns possible on inventory
  • Streamlined inventory management processes to reduce supply chain costs and improve efficiency
  • Reduced inventory levels and improved supply chain visibility using strategic initiatives
  • Developed and implemented actionable improvements to increase inventory replenishment efficiency and reduce downtime
  • Forecasted and managed annual operating budget for every location
  • Built exceptional rapport with suppliers and transportation companies to create seamless operations
  • Consolidated supplier base while maintaining redundant sources of supply to reduce transit expenses and improve timely delivery
  • Created and implemented comprehensive supply chain management strategies
  • Monitored supplier performance for compliance with contract terms and quality standards

Head of Supply Chain Management Department

Sacco Societies Regulatory Authority
03.2014 - 12.2019
  • Overseeing Supply Chain processes and procedures to ensure compliance with the Public Procurement and Asset Disposal Act and Regulations
  • Formulating and implementing supply chain and stores policies including effective stock control systems
  • Liaise with Public Financial Management Reforms Secretariat and World Bank on implementation, management and reporting of donor funds on behalf of SASRA
  • Liaising and submit periodic report the National Treasury and the Public Procurement Regulatory Authority, and other statutory agencies on matters related to procurement and asset disposal
  • Ensuring implementation of procurement decisions and coordinating supply chain activities within the Authority
  • Preparing consolidated annual procurement plan, and asset disposal plan for goods, services and works
  • Propose the membership of evaluation committee to the accounting officer for approval
  • Prepare professional opinion to the accounting officer for award of tender
  • Prepare and publish notices of award and notices of tender acceptance
  • Maintain and safeguard supply chain and disposal documents and records in accordance with these Regulations
  • Monitoring contract management by the user department to ensure implementation of contracts in accordance with the terms and conditions of contracts
  • Provide information, as required, for any petition or investigation to debar a tenderer or contractor or any investigation under Public Procurement Review Board procedures
  • Developing and coordinating the preparation of strategic procurement plans and tender specifications
  • Coordinating the development and implementation of procurement plans and budgets and administrative and logistics services outlining key activities to be undertaken
  • Developing and implementing a computerized management information system for monitoring, tracking, and controlling operating costs
  • Assessing potential organizational risks against the organization in the supply chain management
  • Reviewing purchase requisitions against stock records
  • Coordinating the development of detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods, and services in strict compliance to both government and donor procedures and regulations
  • Conferring with vendors and suppliers to obtain product or service information such as price, availability, and delivery schedule
  • Coordinating and participating in procurement negotiations with suppliers and vendors to consider tender applications against approved technical specifications
  • Verify the purchase orders raised by the division
  • Developing, implementing and monitoring plans for preventive maintenance and repair of motor vehicles, equipment, machinery and physical infrastructure
  • Coordinating the repair and maintenance of equipment, machinery, motor-vehicles in authorized workshops against approved requisitions and job cards
  • Coordinating cost-effective disposal of obsolete machinery, equipment, furniture, and other salvage goods in accordance with government and donor supplies policies and procedures.
  • Supervised four staff members tasked with handling materials management, planning, purchasing, and customer service.
  • Provided supply chain guidance to team of 4 employees

Senior Procurement Officer

Independent Electoral and Boundaries Commission (IEBC)
09.2012 - 03.2014
  • Evaluation of quotations and tender documents
  • Secretariat to both Tender and Procurement Committees
  • Preparation of tender documents and developing contracts
  • Processing of LPO and LSO to ensure prompt deliveries and payments to the suppliers for goods and services
  • Assist to facilitate tender and contracts management and ensure suppliers performance monitoring and evaluation
  • Assist to develop and implement strategic and budgets for procurement department and provide leadership to ensure efficient and effective management of staff and resources
  • Assist to spearhead cost reduction in procurement initiatives through implementing cost effective stock holding levels and adopt a total cost of ownership approach, through adherence to the Public Procurement and Disposal Act, 2005.
  • Streamlined procurement processes through automation, contributing to increased productivity and reduced cycle times
  • Developed procurement strategies to support organizational goals and mitigate supply chain risks
  • Improved internal stakeholder satisfaction through effective communication of procurement goals, timelines, and expectations
  • Developed risk management strategies to address potential disruptions in the supply chain proactively
  • Managed supplier relationships for improved contract terms and reduced lead times
  • Identified opportunities for process improvements by conducting regular audits of procurement practices
  • Established performance metrics for suppliers, leading to continuous improvement in product quality and service delivery
  • Conducted comprehensive market research to identify potential suppliers and evaluate their capabilities
  • Prepared and presented reports to management on purchasing trends and cost savings to aid in decision making
  • Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations
  • Conducted spend analysis to identify cost-saving opportunities
  • Monitored and managed procurement budget to control costs
  • Reviewed and issued contracts and blanket purchase orders after choosing ideal vendor and drive procurement process
  • Managed supply chain process, from order placement to delivery, to facilitate on-time and accurate fulfillment
  • Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery
  • Analyzed supplier contracts to confirm compliance with company policies and procedures
  • Analyzed market conditions to make informed decisions on pricing and purchasing strategies
  • Created and maintained portfolio of qualified vendors to expand options
  • Developed and implemented procurement policies and procedures to enhance compliance with company standards
  • Performed yearly store audits in collaboration with managers, designers, and sales associates to provide feedback
  • Managed database of vendor details and pricing information to maintain organization

Postal Officer

Postal Corporation of Kenya
02.2005 - 08.2012
  • Assigned supply chain duties including daily, weekly and monthly cash accounting and maintaining stock appropriately
  • Responsible for the receipt, safeguarding, supply and storage of office stock, receipt books and other general office materials
  • Postmaster’s duties i.e
  • Banking cash, stock taking, monthly and periodic requisitions, monitoring the general services and staff among other duties
  • Arranging of goods in the store
  • Keeping stores records
  • Coordinating procurements and office replenishments of regional offices.

Intern

National Cereals and Produce Board
07.2002 - 12.2002
  • Posting the stores ledger cards
  • Assisting in inspection and arranging common user items
  • Receipts and issuance of stores and documentation
  • Stock control and raising gate passes
  • Stock taking.

Education

Certified Procurement and Supply Professional (CPSP-K) Part One and Two

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Professional Diploma in Chartered Institute of Purchasing and Supplies (Level 6)- M-CIPS

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CIPS Advanced Diploma in Procurement and Supply

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CIPS Foundation Diploma in Purchasing and Supply

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Diploma in Procurement and Supply with Chartered Institute of Purchasing and Supplies (Level 4)

High School Diploma -

KENYA NATIONAL EXAMINATION COUNCIL (KNEC)
KENYA

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Railways Training Institute, Diploma in Management (KNEC)

Skills

Accomplishments

  • Delivering Good Governance and Auditing Certification, by Crowne Agents UK
  • Elected Council Member of Kenya Institute of Supplies Management (KISM) Jan 2020- December 2022
  • Chairperson- Audit Committee at Kenya Institute of Supplies Management (KISM) Jan 2020 to December 2022
  • Representative of the Supply Chain Management Professionals in the Association of Professionals Societies in East Africa (APSEA) Jan 2021 to December 2022
  • Committee Member of the International Federation of Purchasing and Supply Management- Africa (IFPSM- Africa) March 2020 to December 2022
  • Developed and implemented the standard operating procedures, Procurement and Store Manual at Sacco Societies Regulatory Authority and Salaries and Remuneration Commission
  • Implemented the ERP, IFMIS, Public Procurement Information Portal system in procurement function
  • The first Chairperson of the Audit Committee at Kenya Institute and Supplies Management (KISM). Laid the foundations, structures, and good governance practice for the Institute
  • Spearhead the formation of Supply Chain Professional Sacco known as Wanunuzi Sacco in 2020
  • Mentor, sponsor, and nurture young professionals in supply chain management

Contacts

BOX 6568-00200, NAIROBI, 00200

County

TAITA TAVETA

Personal Information

  • Date of Birth: 08/15/79
  • Gender: FEMALE
  • Nationality: KENYAN
  • Marital Status: MARRIED
  • Religion: CHRISTIAN

References

  • Mr. Boniface Musumbi, Head of Human Resource and Administration, Sacco Societies Regulatory Authority, P.O Box 25089 - 00100, NAIROBI, 00100, +254720104398, bmusumbi@sasra.go.ke
  • Mrs Juddie Mulure, Deputy Chief Finance Officer, Ministry of Public Health and Sanitation, P.O BOX 563- 00517, UHURU GARDENS, 00517, 0722-891698, jnyakawa@yahoo.com
  • Mr Chris Oanda, Former Chairman, Kenya Institute of Supplies Management (KISM), P.O Box 30400-00100, 00100, 0734000093, chris.oanda@gmail.com

Timeline

Head of Supply Chain Management Department

Sacco Societies Regulatory Authority
03.2014 - 12.2019

Senior Procurement Officer

Independent Electoral and Boundaries Commission (IEBC)
09.2012 - 03.2014

Postal Officer

Postal Corporation of Kenya
02.2005 - 08.2012

Intern

National Cereals and Produce Board
07.2002 - 12.2002

Head of Supply Chain Management Department

Salaries and Remuneration Commission (SRC)
1 2020

Certified Procurement and Supply Professional (CPSP-K) Part One and Two

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Professional Diploma in Chartered Institute of Purchasing and Supplies (Level 6)- M-CIPS

undefined

CIPS Advanced Diploma in Procurement and Supply

undefined

CIPS Foundation Diploma in Purchasing and Supply

undefined

Diploma in Procurement and Supply with Chartered Institute of Purchasing and Supplies (Level 4)

High School Diploma -

KENYA NATIONAL EXAMINATION COUNCIL (KNEC)

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Railways Training Institute, Diploma in Management (KNEC)

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