Diana Ng'ang'a

• Key Responsibilities:
• Cash disbursement control: Implemented and maintained rigorous controls to ensure all cash payments were authorized before disbursement.
• Journal processing: Prepared and submitted Invoice and Payment Journals for approval, ensuring accurate information entry into the system.
• Financial data management: Conducted system data entry for accounts payable and receivable, verifying financial dimensions for accuracy before processing.
• Vendor invoice management: Monitored and tracked vendor invoices, ensuring a 3-way match before timely processing.
• Cash receipt handling: Prepared and submitted cash received/deposited for approval, ensuring timely processing.
• Vendor payment settlement: Ensured timely settlement of vendor payment journals.
• File organization: Maintained organized and well-documented filing folders for invoice and payment journals, facilitating easy retrieval during audits.
• Statutory compliance: Remitted all statutory deductions by the due date.

Key achievements:

• Reduced unauthorized cash disbursements by 35% through implementing new control measures.
• Improved invoice processing accuracy to 95% by streamlining workflow and data verification procedures.
• Achieved 90% on-time vendor payment rate through efficient invoice management and payment processing.

Key Responsibilities:

• Financial Processing Specialist: Managed accounts payable and receivable, ensuring accuracy and reducing discrepancies.
• Accounting Assistant: Prepared and maintained accurate and organized books of accounts.
• Payroll Specialist: Processed error-free payroll for both employees and outsourced workers.
• Inventory Management Specialist: Managed inventory levels and conducted stocktakes, achieving high accuracy rates.
• Onboarding & Training Specialist: Inducted and trained new employees efficiently, saving training time.

Key Achievements:

• Increased financial accuracy by 98% through meticulous processing of receipts, invoices, and payments.
• Improved data organization and accessibility by 25% by efficiently preparing and maintaining books of accounts.
• Reduced training time by 20% through effective onboarding and training of new employees.

Key Responsibilities:

• Financial Data Entry: Recorded financial transactions, input data into accounting software and spreadsheets, ensuring accuracy and completeness.
• Budgeting & Monitoring: Assisted in preparing budgets for projects, monitored budget adherence, and provided updates to the finance team.
• Reconciliation & Verification: Reconciled bank statements with financial records to ensure accuracy and identify discrepancies.
• Documentation & Filing: Maintained and organized financial documentation and filing systems for easy access and retrieval.
• Program Support: Provided general administrative and operational support to the finance team and various projects.

Key Achievements:

• Improved Financial Reporting Accuracy: Streamlined data entry process, leading to a 20% reduction in data errors and improved accuracy of financial reports.
• Enhanced Budget Management: Contributed to the development of a more efficient budgeting system, resulting in 15% cost savings on a specific project.
• Optimized Document Management: Implemented a new filing system, increasing efficiency in document retrieval by 30%.