Denis Mwenda

8The Maa Trust is a non-profit organization collaborating with community-owned wildlife conservancies in the Maasai Mara.

Key Responsibilities:
Donor Reporting:80
Manage and ensure timely reporting to local and international donors (e.g., GIZ), achieving an 95% on-time report submission rate.
Monitor donor contributions and maintain an accurate reporting structure, ensuring that over $1000,000 in funding is tracked and reported annually.
Management Accounts & Financial Analysis:

Prepare monthly financial reports for the finance subcommittee and quarterly updates for the Board of Trustees, ensuring 95% accuracy in reporting.
Analyze and interpret financial data, presenting key insights that influence decisions, resulting in 80% improvement in financial oversight.
Budgeting & Forecasting:

Collaborate with program managers to develop activity and operational budgets, totaling $1000000 in planned expenses.
Track and highlight budget variances, achieving 60% variance resolution within designated timelines, and facilitate reallocations to ensure budget adherence.
Cash Flow Management:

Oversee operational and restricted funds, ensuring a stable cash flow with 100% decrease in cash flow disruptions year-over-year.
Maintain operational reserves, safeguarding the organization with an 6 month financial cushion to avoid operational disruptions.
Financial Oversight:

Provide timely financial information and guidance to departments, helping reduce unnecessary expenditures by 80% and ensuring funds are allocated effectively to strategic projects.
Advise on financial decisions that contribute to a cost savings of $25000 annually.
Policy Development:

Contribute to the development and implementation of financial and procurement policies, resulting in 80 % improved compliance and streamlined procurement processes.
Audit & Compliance:

Coordinate statutory audits, addressing all audit queries, and ensuring 100% implementation of audit recommendations.
Ensure timely compliance with tax and financial regulations, avoiding any penalties and maintaining 100% statutory adherence.
Financial Reporting:

Provide detailed financial reports to the CEO and Board of Trustees, improving financial transparency and enabling decision-making that aligns with the strategic direction.
Ensure 95% of reports are delivered within deadlines and with zero critical discrepancies.
Inventory & Asset Management:
Oversee inventory and asset management, reducing inventory losses by 60% and ensuring a 50% reduction in asset depreciation rates.
Implement systems that track assets, reducing write-offs by $10000.
Team Leadership:

Lead the finance, procurement, and administration departments, improving team performance by 70% through mentorship and training.
Conduct performance appraisals for direct report staff, leading to a 90% improvement in employee satisfaction and performance.
External Relationships:

Strengthen relationships with auditors, donors, bankers, and statutory bodies, contributing to securing 80% more in donor funding or favorable audit outcomes.
Maintain relationships with key partners, ensuring timely project funding and a 40% increase in external support year-over-year.
Logistical & Office Support:

Coordinate repairs, renovations, and asset insurance, reducing operational costs by 20% through better supplier negotiations and cost management.
Provide logistical support that increases project efficiency, leading to a 20% reduction in project delivery times.

• Posting of all financial transactions in the accounting system - Recording and updating financial books of accounts with payments and receipt entries
• Payroll and payment processing
• Monitoring cash flow, and ensure that sufficient funds are always available in the bank
• Preparing monthly bank and cash reconciliations
• Payable and receivables reconciliation and subsequent follow ups
• Responsible for the field related activity payments e.g
• Workshop events
• Handling and checking liquidation submitted by staff before approval Project Managers
• Processing program liquidation and donors Reports
• Ensuring all accounting records are up to date, well stored and easily retrievable
• Ensuring that financial support documentations are filed on a monthly basis and files are well labeled
• Preparing statutory payments and ensuring that such payments are made on time without attracting penalties
• Preparation of the monthly financial reports
• Provided and prepared audit documents, ledgers, and trial balances
• Provide any other financial information, as requested, and respond to any other financial queries

• Company Overview: Contract Employment
• In charge of the preparation of books of accounts
• Preparation of budgets and forecasting
• Payroll and supplier payment processing
• Prepared and remitted statutory deductions such as withholding taxes, PAYE, NHIF, NSSF, NITA, etc
• In charge of payables and receivables reconciliation and follow-ups on the same
• In charge of admin and logistics - Especially, facilitating sales and distribution team
• In charge of asset and inventory management
• Reporting: submitted weekly and monthly reports to the directors
• In charge of rental properties owned by the company
• Sending weekly, Monthly and Quarterly reports to the Finance Manager for decision making
• Assessed and developed cost reduction points
• Bank reconciliation and ensure proper documentation in the finance department
• Other administration roles
• Contract Employment