DANIEL GITHUI WAMAI
Summary
Distinguished Human Resource Management professional with over 12 years of experience in HR administrative functions, including budgeting, performance appraisals, time and attendance, total rewards, recruitment and selection, discipline, and succession planning. Career success is marked by a commitment to providing robust technical support to line managers and teams while delivering strategic HR management and planning. Expertise in formulating and implementing performance management systems, managing talent acquisition, and developing comprehensive HR manuals and policies ensures legal compliance and operational excellence. A visionary leader prioritizing team psychological welfare, embracing solution-driven approaches, and fostering an open-door policy that encourages collaboration and continuous education on HR matters.
Overview
14
14
years of professional experience
Work History
HR and Administration Manager
British Army Training Unit Kenya (BATUK)
07.2013 - Current
- Recruitment, Selection and Succession Planning.
- Developing and Implementing recruitment strategies to attract the right talent for the organization and reviewed role descriptions to advertise job vacancies through various channels.
- Developing onboarding programs to ensure new employees are adequately trained and integrated into the company.
- Team Leadership
- Leading, coaching, mentoring, and developing the HR and administration teams to ensure optimal performance and effective succession planning. Currently leading a team of 6 and a workforce of 650 employees.
- Providing strategic leadership and direction in the Management of HR function and Community Social Responsibility.
- Performance Appraisals
- Coordinating and planning the performance appraisals in all the sixteen departments to come up with a schedule for appraisal sessions and complete them within the timeline given.
- In liaison with the line managers, addressed skill gaps that affected staff performance.
- Working on revised role definitions and job descriptions with the user departments after the appraisal sessions.
- Developing performance appraisal matrix and ensuring departments have been educated on how to complete them.
- Solving performance appraisal disputes.
- Employee Welfare
- Coordinating employee welfare issues regarding elections of representatives to the committee's training in the relevant issues and coordination of worker welfare meetings.
- Developing supportive plans for staff care, ensuring a comprehensive approach to support the well-being of staff and foster a positive working environment.
- Ensuring that the transmission of relevant and exciting information to the employees was communicated on time.
- Human Resource Information Systems
- Implementing HR management information system to allow the accuracy of the information, monitoring evaluation, and production reports.
- Managing HRIS service providers including licenses and support services for SAGE.
- Overseeing implementation of new HRIS and ensuring proper data migration.
- Learning and Development
- Developing training programs for employees to enhance their skills and knowledge.
- Identifying training needs gap and ensuring this has been bridged.
- Managing learning and developing budgets.
- Coordinating training programs in liaison with the relevant departments.
- Reward Management
- Developing and implement compensation and benefits programs to attract and retain top talent.
- Ensuring compliance with the labor laws related to compensations and benefits.
- Providing guidelines and support to employees on compensation and benefits issues.
- Ensuring salary and reward structures and salary scales were in line with the overall company grading structure.
- Business Partnering
- Assisting departmental heads in identifying, interviewing, and placing high-caliber and professional staff that enabled the organization to achieve its goals and objectives.
- Developing, preparing, and updating, in consultation with department heads, job descriptions of company staff.
- HR / Workforce Planning & Budgeting
- Preparing and implemented the company's annual staff training program, including terms of reference, calendar, budget, and follow-up with the NITA.
- Ensuring timely and accurate preparation of payroll, checking, and forwarding the same to the general Manager for approval and to the finance department for payment.
- Ensuring the organization is compliant with all statutory requirements. Income Tax Act, NSSF act, NHIF Act, NITA, Employment Act, Labor Relations Act, AHL.
- Ensuring in liaison with the finance department that all statutory deductions and levies were submitted to the relevant authorities accurately and on time and that no penalties or fines were incurred due to noncompliance.
- Coordinating with the finance department on all necessary information needed for wages, salaries, deductions, medical costs, pension, etc.
- Improving, controlling, and administered the company policy regarding advances, staff loans, travel, and other allowances.
- Controlling and administering the medical cost paid by the company for employees within the management cadre.
- Ensuring proper Management and safety of company assets allocated to the department.
- Data Protection
- Computerizing personnel information systems.
- Ensuring safe custody of employees' files and records.
- Occupational Health & Safety and Risk Management
- Continuously keep an update on emerging changes in Kenyan laws and regulations on health and safety issues.
- Maintaining constant liaison with company lawyers and advocates on litigation matters and advise the company on legal issues related to employment, and represented the company on court matters as and when required.
- Attending and representing the company in all meetings and forums that propagated the interest of the company.
- Developing and implementing a HIV/AIDS workplace program sensitizing and creating awareness on the HIV/AIDS pandemic to the employees and taking necessary interventions in case of any infected or affected employee.
- Employees Relations
- Developing and implementing policies and procedures to maintain a positive work environment.
- Mediating conflicts and resolved employee complaints.
- Conducting employee surveys and analyzed data to identify areas of improvement.
- Establishing and promoting positive and harmonious relationships between the organization with the labor office, Union, and workers' representatives.
- Compliance and Legal
- Ensuring compliance with labor laws and regulations related to employment.
- Liaising with legal services providers to ensure they represent the company with full information to win cases.
- Handling disciplinary cases likely to lead to warnings, termination, and dismissal and monitored disciplinary standards within the company to ensure consistency.
- HR Policy Formulation
- Developing, reviewing, and implementing company employment policies, procedures, and practices supporting company goals and objectives.
- Establishing and maintaining practical Human Resource Information Systems.
- Spearheading culture change initiatives and implementation of recommendations geared towards achieving an informed workforce based on best practices.
- Discipline
- Handling disciplinary cases likely to lead to warnings, termination, and dismissal and monitored disciplinary standards within the company to ensure consistency.
Member of Board of Directors
Finnlemm Sacco Society NWDT
03.2020 - 03.2023
- Check out bank account monthly and their reconciliation.
- Check balance sheets and income and expenditure statements to ensure their accuracy.
- Ensure the books of Society are kept in accordance with the generally accepted accounting standards.
- Ensure that records are maintained properly, honestly and accurately.
- Make regular review of the budget.
- Prepare and present reports to the Board on quarterly and during Annual General Meeting.
- Presents the quarterly reports to the Ministry of Co-operatives regarding the SACCO managements accounts.
- Cooperate with the Board in seeking solutions to problems facing the Society.
- Review minutes of all Committee.
- Evaluate new policies and changes to existing policies in terms of their effects on the quality of service to members and the overall safety of funds.
- Safeguard Member Assets.
- Protect against internal embezzlement of funds.
- Ensure that the Management Committee adequately acts on any observations and notes raised by the external auditor.
- Make sure that policies are established according to law and carried out faithfully.
- Check to see that proper internal controls are in place.
- Ensure that members receive the best possible service.
- Cooperate with Regulatory Agencies.
- Overseeing overall committee objectives and give reports on performance for each.
Member of Board of Directors
Nanyuki Water and Sewerage Company
03.2020 - 03.2023
- Provide effective leadership and collaborate with the executive management team.
- Monitor the performance of the Managing Director against agreed performance indicators.
- Review and agree the business (action) plans and annual budget proposed by the executive management team.
- Monitor the achievement of the strategic and business plans and annual budget outcomes.
- Ensure, through the Board committees and others as appropriate, compliance obligations and functions are effectively discharged.
- Initiate a Board self-evaluation program and follow-up action to deal with issues arising and arrange for directors to attend courses, seminars and participate in development programs as the Board judges appropriate.
- Ensure that all significant systems and procedures are in place for the organization to run effectively, efficiently, and meet all legal and contractual requirements.
- Ensure that all significant risks are adequately considered and accounted for by the Executive management team.
- Ensure that organization has appropriate corporate governance structures in place including standards of ethical behaviour and promoting a culture of corporate and social responsibility.
Payroll Administrator
British Army Training Unit Kenya (BATUK)
07.2013 - 01.2018
- Managing end to end monthly payroll process using SAGE-VIP HR system. This includes calculating and inputting data on overtime, allowances and changes in pay emanating from pay rise and promotion. Removing separated employees and including new joiners. The current number of Locally Engaged Civilians (LEC) stands at 556 contract and permanent employees with a total budget of 600 Million (Kes).
- Ensuring statutory compliance. This includes deducting and filling PAYE on I tax platform, NSSF on self-service pack, NHIF on NHIF employers portal, HELB and National Industrial Training Authority (NITA).I ensure that the statutory are paid correctly and on time.
- Calculating gratuity using the company laid down procedure and rules. I ensure that prior to payment of gratuity, employees clear with BATUK, return issued kits and items. PAYE on gratuity is also calculated and filed correctly on time.
- Maintaining and updating an Establishment Table. This includes reconciling manning tables with the payroll processed. This takes place monthly and includes removing separated employees and including new joiners, changing grades of promoted employees.
- Monitoring the Medical utilization fund levels to ensure that the medical fund is billed/ utilized effectively. This also involves liaising with the insurance providers in case there are areas that need urgent attention. Following up on the run out dates of the medical insurance and Work Injuries benefit insurance.
- Drawing up budgets for LECs workforce salary. This involves forecasting the spending for subsequent periods. Currently, the budget for salary annually runs to close to 450 Million Kenya Shillings.
- Briefing management on any statutory/regulatory changes affecting the employment. Recent changes in Income Tax Act, NSSF and NHIF changes. I relay this information as soon as possible and advice the management on the course of action required. Making sure that we do not fall short of the requirements in Employment Laws of Kenya.
- Ensuring that the Civil Labor Office staffs are trained on the Health and Safety, First Aid and Ergonomics to ensure proper use of office equipment.
- Liaising with local banks and making sure that every party is delivering on the agreed MoU to provide loans to LECs at negotiated rates. Also on the deductions with SACCOs and welfare organizations. I also arrange for Financial Training awareness to benefit the workforce with financial management skills.
- Ensuring that staffs that have been identified to receive Bonus/Recognition awards receive them on time and issued with certificates by the Commander BATUK/DIO.
Semi Senior Auditor
Mazars (CPA-K)
01.2012 - 06.2013
- Reporting to the Audit Partners.
- Performing risk assessment on the client accounts, on processes adopted and key business activities.
- Audit planning, engagement, entrance meeting and exit meeting planning during audit assignment.
- Advising management and writing management letters based on the audit evidence gathered from the field.
- Preparation of financial accounts for mid-size companies and SMEs in accordance with the IFRS standards.
- Financial analysis of clients’ accounts balances against the industry benchmarks to ensure the organization is within the acceptable levels of various measures of sound financial management.
- IFRS reporting experience, ISA application and Knowledge of IFRS.
- Evaluation and review of the internal control systems, and identify any recommendable conditions, including material internal control structure weaknesses.
- Assist in drafting Finance policy manuals with company specifications customized.
- Ensuring compliance with Income Tax act and Employment act in Kenya and compliance with company policies.
- Review of donor agreements and ensure that the requirements are complied with agreement.
- Visiting sampled projects to ascertain existence and value for money.
- Project audits; Expenditure verification for donor funded projects (E.U, DFID, UK-AID, DANIDA) and compliance with agreements.
- Ensuring that the financial statements are in line with applicable IFRS.
- Ensuring that there is adequate documentation and audit has been carried out as per the agreed methodology/approach/Standards.
- Ensuring that statutory deductions (NHIF, NSSF and PAYE) and are done as per the requirement and paid on timely basis to the respective regulatory bodies.
- Ensuring that applicable taxes (installment, annual taxes and VAT etc.) are paid on a timely basis as required.
- Systems audits in organizations.
- Ensuring that the financial statement agrees with client books of accounts.
- Ensuring proper books are kept by the client and recommend on improvement of the same.
- On job training of the audit staff and supervision.
- Supervisory/review of the work done by the audit team members and ensure that adequate work has been done and documented in Client File.
- Conducting capacity building to the client personnel during audits especially in NGOs audits where expressly required.
- Ensuring that sufficient, relevant and reliable evidence is collected to back up the audit opinion; and
- Preparation of audit/review/assessment/ reports.
Education
MBA - Business Administration
University of Nairobi
Nairobi, Nairobi Province, Kenya 04.2001 -
No Degree - Human Resources Management
CHRM
Nairobi, Nairobi Province, Kenya 04.2001 -
Bachelors of Arts Degree - Economics & Psychology
University of Nairobi
01.2011
Certified Public Accountant - undefined
Kasneb
01.2010
KCSE - undefined
Likii Hill School
01.2005
Skills
Workforce planning expertise
Performance rewards
Budget development and oversight
Health and safety compliance
HR policy development
Performance improvement strategies
Compensation structure assessment
Workforce strategy development
Tax planning
Workplace conflict resolution
Effective conflict resolution
Strategic planning
Effective team leadership
Compliance auditing
Finance
Reporting
Payroll
Excellent Written & Verbal Communication
Critical thinking abilities
Psychology Counselling
Teamwork
Workforce management
Compensation analysis
Accomplishments
- Development of HR manual and related policies.
- Maintained a harmonious industrial relations environment throughout the years.
- Ensured compliance with Kenyan Labour Laws and other statutory requirements.
- Undertook Employee engagement interventions.
- Change management with progressive and targeted training programs, counseling, and mentoring activities.
Timeline
Member of Board of Directors
Finnlemm Sacco Society NWDT
03.2020 - 03.2023
Member of Board of Directors
Nanyuki Water and Sewerage Company
03.2020 - 03.2023
HR and Administration Manager
British Army Training Unit Kenya (BATUK)
07.2013 - Current
Payroll Administrator
British Army Training Unit Kenya (BATUK)
07.2013 - 01.2018
Semi Senior Auditor
Mazars (CPA-K)
01.2012 - 06.2013
MBA - Business Administration
University of Nairobi
04.2001 -
No Degree - Human Resources Management
CHRM
04.2001 -
Bachelors of Arts Degree - Economics & Psychology
University of Nairobi
Certified Public Accountant - undefined
Kasneb
KCSE - undefined
Likii Hill School
Professional Memberships And Certifications
- Full Member, Institute of Human Resources Management, Kenya
- HR Practicing Certificate, Institute of Human Resource Management (Professional Body of HR Practitioners in Kenya), 10527
- Institute of Certified Public Accountants of Kenya, 25876
Available On Request
True