CLINTON KIPROP KURUI
Nairobi
Summary
Dynamic Procurement Officer with a proven track record at The Kenya Institute of Management, adept at driving a 20% cost reduction through strategic sourcing and effective negotiation. Possesses strong analytical skills and a keen attention to detail, ensuring compliance with procurement best practices while enhancing supplier performance and operational efficiency.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Procurement Officer
The Kenya Institute of Management
04.2024 - Current
- Managing the end-to-end procurement process, including planning, sourcing, contract negotiation, and supplier performance management for better performance. The open, transparent and fair procurement processes being the key pillars of driving the success of operations of the Institute. This is working together with the appointed tender evaluation committee.
- Coordinating with the internal stakeholders and departments in forecasting the procurement needs and developing the procurement plans for guiding the purchases to be done in the financial year. Thus the initiative improves the control and managing of purchases in the Institute.
- Receiving, Inspecting and acceptance of goods from suppliers after confirming their conformity with the quality required or specifications issued and rejecting them if they differ than which are expected, hence receiving the best for the Institute.
- Developing and making recommendation for procurement policies improvement and procedures as by the current dynamic procurement trends to ensure the processes remains compliant and efficiency in all the procurement operations of the Institute.
- Ensuring procurement best-practices are followed by using the detailed guidelines as provided by the Institute's approved Procurement Policy and Procedures in place to ensure every purchase is done within the established policy thus cuts unnecessary cost.
- Streamlining vendor management, enhance competitive sourcing, and deliver cost savings by intensive negotiations with suppliers and as well through monitoring vendor performance by appraisals and contract management compliance of the Institute.
- Maintaining a database of pre-qualified suppliers which is a pool of categories of suppliers offering various goods to the Institute. This enhances ease of purchasing of goods and services or works by engaging them through existing database list.
- Monitoring and managing inventory levels, ensuring accurate tracking and timely replenishment to ensure continuity of operations of the Institute without delays being experienced thus increasing the works and services efficiency.
- Conducting the Disposal of obsolete assets including the electronics, computers furniture and waste papers upon approvals done according to Disposal policy of the Institute. The process being done by the established disposal committee by the Executive Director.
Procurement Officer
Meru Rural Water and Sanitation Services Company Limited
11.2019 - 03.2024
- Collaborated with user departments in coming up with the Procurement plans which guided on the purchases done in the Company which resulted in 20% procurement cost reduction of 75% total budget due to adherence to approved Procurement Plan as required by the Procurement act.
- Conducted tender opening and evaluations with the appointed committee for the procurement of various needed goods, service or works to aid the Company in day to day operations. This was guided by Public Procurement and Asset Disposal Act (PPADA 2015) and regulations 2020.
- Undertaken supplier performance process through thorough appraisals in various aspects of quality of goods or works and services, the prices against the market prices, delivery time of the ordered goods as well as the technological application in their operations. This enabled the company to have strategic suppliers depended upon to support their operations fully.
- Ensured timely supply of quality goods and services that met all specifications through expeditions thus the activities of the company were carried out smoothly without interference since materials were available when needed.
- Handled annual Stock take exercise to account the assets of the company which gave insights to the assets status for proper action to be taken to ensure the value of the assets is achieved through well maintenance.
- Disposed obsolete assets which included vehicles and motorcycles which were no longer economical to maintain and repair. This was through established Committee as the Procurement act, PPADA2015.
- Managed the procurement Contracts and project documents as well as records were kept well for reference and need when any information was required at any time as required by the procurement law that documents be kept to six years.
- Provision of Procurement documents to the Auditor general during their annual audit exercise which is done to Public companies. This was for compliance whereby they scrutinized the procurement processes done and it was very smooth with no queries or issues raised over my activities which were under my leadership.
Procurement Intern
Meru Rural Water and Sanitation Services Company Limited
01.2019 - 10.2019
- Participated in ordering and receiving of goods from suppliers and subjected to inspection of the goods before accepting to ensure they were as per the specifications issued.
- Assisted in managing of inventory levels by monitoring through regular stock check to prevent overstocking or experienced stock outs which would affect the operations of the Company.
- Involved in issuing of goods to user departments including schemes for daily operations of ensuring regular water distribution to customers. This is through approved requisition which ensured accountability.
- Participated in the evaluation of suppliers and contractors who supplied various goods as well as undertaken works. The process was through adherence to procurement act and ethical purchasing standards.
- Expedited on suppliers for timely delivery of goods ordered for continuous activities of the company through follow up calls which helped in no delays witnessed in the services being offered to the customers.
- Participated in maintaining and updating a list of pre-qualified suppliers through continuous supplier registration as enshrined in the Public Procurement and Asset Disposal Act, 2015. This ensured a large pool of suppliers for the provision of goods or services to the Company.
- Updated ledger cards to balance the materials issued versus what is physically in the store which monitors the level of materials and helped in replenishment of the items before stock out being realized.
- Documented various reports of tenders including quotations, minutes and contracts of projects and works which were executed by the company. The procurement act requires document relating to purchases be kept well for referencing when need for.
Procurement Intern
County Government of Meru
09.2018 - 11.2018
- Participated in tender opening and valuation of various tenders for awarding of successful suppliers to supply goods and services requested as well drafting of minutes of the process for approvals.
- Assisted in fueling of County vehicles to ensure smooth movement of County fleet of vehicles in their daily operations which resulted in services delivery to the entire county residents.
- Undertook market surveys and marketing intelligence for purchasing prices for items which were to be procured which made easier to determine the prevailing prices of goods in the market.
- Collaborated in maintaining of stores records and documentation for proper accountability in the Procurement department and aid in audit process which needed provision of documents during audit period.
- Participated in Stock control and review through stock checking which was being done weekly to have report for the items status and conditions for proper maintenance enhancement.
- Kept the suppliers register updated through continuous registration of suppliers by adding the list the new suppliers who showed their interest of offering services or works to the County.
- Involved in ensuring timely supply of quality goods and services that met all specifications through expeditions thus the activities were done without interruption in the County.
- Prepared invoices and copies and forwarded to finance department for supplier payments for goods delivered and accepted by the acceptance committee.
- Assigned to follow up on the repairs and servicing of the vehicles with the contracted suppliers to ensure turnaround time for the services was adhered and followed strictly.
Procurement Intern
Kenya Power and Lighting Company Limited
Eldoret
07.2017 - 09.2017
- Involved in quotation document preparation for the acquisition of goods and services which helped the company in power transmission to various places through obtaining the right goods ordered.
- Participated in opening of tenders and evaluation and drafting minutes of the process for documentation as one of the requirements required in procurement field.
- Assisted in Procurement of stock at the stock re-order level to replenish the issued materials for better management of stock levels and assurance of continuity of the company operations.
- Handled Stock take exercise with other department staff to account the assets of the company which gave insights to the assets status for proper action to be taken to ensure the value of the assets is achieved through well maintenance.
- Received, Inspected goods from suppliers after confirming their conformity with the quality required or specifications issued to them by the company when awarded.
- Collaborated with other team in identification of obsolete items which were no longer in use and preparation of a list for approvals before they were subjected to disposal process.
Education
Master of Science - Procurement and Supplies Management
Mount Kenya University (MKU)
Nairobi07-2026
Bachelor of Science - Purchasing and Supplies Management
Meru University of Science And Technology
Meru03-2019
Certificate - Computer Applications Packages
Silverstar Computer College
Meru 07.2016
Kenya Certificate of Secondary Education - Grade (B+)
St. Patrick High School
Iten, Kenya01.2013
Kenya Certificate of Primary School - 357/500 marks
Tugumoi Primary School
Baringo11-2009
Skills
- Strong negotiation and communication skills
- Excellent problem-solving abilities
- Team collaboration
- Vendor sourcing
- Knowledgeable in procurement ERP systems
- Attention to detail and a high level of accuracy
- Knowledge of procurement best practices
Affiliations
Kenya Institute of Supplies Management (KISM), 83246
Certification
- Kenya Institute of Supplies Management (KISM), K5630/2025
- Certified Procurement and Supply Professional of Kenya [CPSP-K], Kenya Institute of Supplies Examination Board (KISEB), 01/01/17, 01/01/22
Hobbies and Interests
- Community Development Involvement
- Sporting (Playing football)
References
- Mildred Gesare, Head of KIMSOM and Branches, Kenya Institute of Management, P.O. Box 43706, Nairobi, Nairobi, 00100, 0722823446, mgesare@kim.ac.ke
- Winfridah Juma, Human Resource Manager, Meru County Rural Water and Sanitation Services Company Limited (MERUWASCO), P.O. Box 467, Meru, Meru, 60200, 0721557501, winnjuma@gmail.com
- Meckson Kinyua, Procurement Manager, Meru Water and Sewerage Services, P.O. Box 859, Meru, Meru, 60200, 0723885775, kinyuamusyoka@gmail.com
- Simon Adalla, Procurement Officer, County Government of Meru, P.O. Box 120, Meru, Meru, 60200, 0726371519, adallasimo@gmail.com
Timeline
Procurement Officer
The Kenya Institute of Management
04.2024 - Current
Procurement Officer
Meru Rural Water and Sanitation Services Company Limited
11.2019 - 03.2024
Procurement Intern
Meru Rural Water and Sanitation Services Company Limited
01.2019 - 10.2019
Procurement Intern
County Government of Meru
09.2018 - 11.2018
Procurement Intern
Kenya Power and Lighting Company Limited
07.2017 - 09.2017
Master of Science - Procurement and Supplies Management
Mount Kenya University (MKU)
Bachelor of Science - Purchasing and Supplies Management
Meru University of Science And Technology
Certificate - Computer Applications Packages
Silverstar Computer College
Kenya Certificate of Secondary Education - Grade (B+)
St. Patrick High School
Kenya Certificate of Primary School - 357/500 marks
Tugumoi Primary School