CHARLES LWANGA SIMIYU

• Company Overview: A credit and savings society
• Governance, oversight, and major decision-making, representing the interests of shareholders or stakeholders.
• Management oversight.
• Financial planning and monitoring.
• Planning and organizing Education to members of the Sacco.
• Reviewing and implementation of Sacco policies and annual work plans.
• Review of the sacco strategic plans.
• A credit and savings society

Oversaw refugee records in file library, employing both manual and automated systems to guarantee accuracy and integrity of records in alignment with RSC Africa and PRM standard operating procedures.

• Maintain accountability, transparency, and efficiency of RSC Africa's File Library, complying with Cooperative Agreement, PRM, USCIS, and CWS policies.
• Facilitate development of policies and procedures for file management.
• Uphold confidentiality, security, and authenticity of refugee files per RSC Africa and PRM guidelines.
• Collaborate with management to guarantee compliance with policy and maintain file integrity across all RSC Africa locations.
• Implement rules and regulations while promptly reporting anomalies to Data Integrity Manager.
• Formulates and executes strategies to secure library files and materials against loss, damage, fraud, and corruption.
• Evaluate changes in policies and related regulations, updates and disseminates guidelines to users and other staff.
• Serve as primary contact for all inquiries regarding file library
• Provides leadership and overall supervision to the RSC Africa File Library.
• Oversee regular file audits, organizing, detailing, preserving, relocating, and transferring records.
• Facilitate on-time generation of statistical reports.
• Recommend file storage and indexing solutions and implementation the same.
• Contribute to creation of databases and information access systems alongside IT personnel and supervisors for improved file library functionality
• Educate and mentor new users and staff on library regulations, facilities, and services.
• Direct library staff responsibilities and workflow, enhancing communication with external parties.
• Monitor and evaluate the performance of the library staff and advises the Data Integrity Manager on the same.
• Track time and attendance of library staff
• Oversee compliance with discipline protocols for library staff

• Oversee the systematic organization of records, including labeling, storage, and transfer, to maintain accuracy and accessibility.
• Manage the preparation and timely dispatch of case files to USCIS and Refugee Coordinators, adhering to strict protocols.
• Supervise the check-in and check-out process for case files, meticulously logging all transactions in the file library database.
• Develop and implement a classification and indexing system for library materials, enabling efficient retrieval of refugee case files.
• Conduct regular library orientations and training sessions for staff and users, promoting effective utilization of resources.
• Consistently verify the status of case files within the Information database, updating locations as needed to ensure accuracy.
• Spearhead regular file audits to uphold compliance standards and effectively track all case files.
• Serve as the primary point of contact for all file library inquiries in the absence of the File Library Supervisor, ensuring seamless service delivery.

• Process refugee cases in compliance with DOS/BPRM, USCIS, RPC, CWS, and RSC Africa guidelines.
• Maintain accurate records in START and physical files for all case actions.
• Receive and complete new resettlement applications in START according to established procedures.
• Create physical files and update relevant data in START as necessary.
• Request security checks and update information in START as required.
• Scan, rename, and upload documents into START systematically.
• Ensure adherence to Integrity and Compliance Guidelines when managing refugee cases.

• Check files out and in by updating the library database.
• Filing case files in the file cabinets.
• Conducting mobile Library upon request from operations staff.
• Pulling, boxing and updating records of closed cases.
• Quality Assurance checking (checking all case flow in alphabetical order).
• Daily opening and closing of the library.
• Locating and filing of missing files.
• Scanning documents of closed files shredding.
• Assisting other operations staff in tracking down the location of case files in the File Library database and other manual records.

• Company Overview: A leading construction company based in Nairobi
• Administrative support.
• Compile staff data and tasks as accomplished by the team.
• Organize payment for construction workers.
• Ensuring ministry of works policies are followed by the company.
• A leading construction company based in Nairobi