CHARITY NDIEMA

. Create project accounts in the accounting system

• Maintain project-related records, including contracts and completion certificates
• Authorize the transfer of expenses into and out of project-related accounts
• Review and approve supplier invoices related to a project
• Respond to requests for more detail from customers and managed over 50 casual workers and 5 contractors per day.
• Approve the write-off of any project-related billings that cannot be billed to or collected from customers
• Maintained staff payroll and ensured timely and proper submission of statutory deductions.
• Create and submit statutory and tax returns related to projects
• Compile information for internal and external auditors as required.
• Monitored project costs, developed job cost forecasts, managed cash flow and approved invoices for payment.
• Enhanced communication between accounting and project management teams with regular financial updates and collaborative meetings.
• Eliminated discrepancies by carefully reviewing budgets to prevent overspending and adhere to financial objectives.
• Increased efficiency of month-end closing procedures through streamlining tasks such as account reconciliations, journal entry preparations, and report generation.
• Assisted in the preparation of comprehensive financial reports for both internal and external stakeholders, providing valuable insights into project performance.
• Streamlined invoice processing for timely payments by implementing efficient organizational systems.
• Contacted customers to immediately find resolutions for escalated issues.

• Chasing overdue invoices by telephone, emails & letters within agreed time scales
• Meeting cash & debtor day targets set by the firm and Ensuring debts are paid promptly
• Developing the credit management capability within the practice and Identifying changes in payment patterns and proposed action to avert indebtedness
• Responded promptly and completely to both client and internal queries and proposed write-off of irrecoverable receivables and undertook account reconciliation as required, managed approximately 30calls and emails from customers per day.
• Developing the credit management capability within the practice and regularly reviewing the company's debt recovery procedures
• Performed other duties as delegated from time to time by the CFO or any other person designated in their absence
• Handled the assessment of credit worthiness of potential and existing customers including determining credit limits and payment terms
• Issued Credit and Debit Journals when required, created procedures and policies that ensured timely payments while maintaining a high level of customer retention
• Monitored debtor balances to ensure a reduction in debtors, ensured credit and collection policies and procedures were followed within the team.
• Optimized credit approval and collection processes, improving operational efficiencies by over 20%.

• Managed Debtor's Receipting, Online and manual debtor's reconciliation
• Handled the daily preparation of cash flow statements and ensured all customer's ledgers were well maintained
• Ensured proper capturing of all accounting information in the system database and ensured were regularly updated
• Prepared and handled the collection report to all sales teams and made sure it was achieved
• Carried out monthly checklist files preparation and processed customer's payments and liaised with credit control to ensure duly exchange checks.
• Reviewed documents and transactions in the organization to ascertain compliance, accuracy, relevance, and reasonableness of the transactions
• Prepared and submitted financial reports including weekly, and monthly operating reports, financial statements, audit reports, inventory, and capital purchases
• Maintained data integrity of financial records including the General and subsidiary ledgers and ensured all financial transactions were properly and timely updated and recorded
• Analyzed and interpreted financial data and recommended changes to improve systems.

• Checked the accuracy of stock records in the Production stores and finished goods warehouse
• Monitored the stock variance and reported to supervisor for further action
• Raised over 20 bills of Materials and Works Orders via Opera Software for material to be issued
• Checked the daily stock sheets and monitored physical stocks vs computer stocks and reported variances if any
• Reported on Order Balance fulfillment vs stores minimum balance maintaining to the production department
• Prepared the bill of materials to Production for urgent orders to be executed at the Sales Department
• Checked and reported the daily raw material excess consumptions to Audit
• Reviewed accounting, account analysis and reconciliation (banks, cash, receivables, and payables)
• Ensured statutory payments were completed and made on time (NHIF, PAYE, and NSSF), administered VAT and processed returns
• Updated financial records by reviewing and posting various general ledger journal entries with recent transactions and changes
• Managed the preparation of all management reports and ensured timely and professional communication between the accounting department and Finance Departments.