Cecilia Mutanu Musau
Nairobi,30
Summary
- SUMMARY OF EXPERIENCE AND COMPETENCIES
- Project Management – Proposal development, designing, implementation, monitoring, reporting and evaluation with focus on MNCH, SRH including ASRH, HIV &AIDS, Youth Empowerment, Food Security, Nutrition, WASH, Child Protection and Education.
- Partnerships and engagements - Community, stakeholder, donor, consortia, private sector and government engagements at National and County level
- Sub Grantee capacity building and performance management
- Grants Management, donor compliance and information management.
- Staff capacity development and institutional strengthening
- Process Improvement and change management
- Policy and advocacy, Child and adult safeguarding, gender and women empowerment
- Strategy development, implementation and monitoring through KPI & BSC (quality assurance)
- Leadership and performance management (Including people management)
- Risk Management
- Administration and executive support, Documentation and Knowledge management and Board coordinations
- Urban programming with experience in Nairobi informal settlement and Mombasa.
Overview
11
11
years of post-secondary education
15
15
years of professional experience
Work History
National Grants Coordinator
World Vision
Nairobi , Nairobi
2018.01 - 2020.09
- Grants Management, Capacity building, Monitoring, compliance, partnership performance management and reporting with focus on MNCH, SRH including ASRH, HIV &AIDS, Youth Empowerment, Food Security, Nutrition, WASH, Child Protection and Education. .
- Supported Sponsorship management by reviewing reports and providing information for sponsorship-grants integration and in 2017 and 2018 traveled to USA for sponsorship revitalization marketing project where I was able to achieve recruitment of more than 500 new sponsors for children in Kenya and other countries.
- Coordinated and managed grants through the project cycle, especially upon award to ensure effective and timely initiation, tracked implementation progress and budget utilization, coordinated donor reporting, performance reviews for sub awards, donor compliance and effective closeouts
- Ensured results realization for numerous projects including the following Health and youth related projects (urban & rural); i). 4 year Global Fund HIV & AIDS project in Nyamira and Turkana focusing on ii) 2 Year DFID funded project on policy and economic empowerment of youth in lake region iii) 3 year youth empowerment project funded by WV Korea in Changamwe benefiting iv) 3 year Finland funded project - Roysambu Youth economic empowerment project that supported young people with relevant employability and entrepreneurial skills v) UNICEF 3 year Accelerating the Elimination of Female Genital Mutilation Project implemented in Kajiado and West Pokot vi) UNFPA Gender equality and women’s empowerment project in 13 counties vii) ViiV Healthcare - Miya Ngima Children, Adolescents, Young women Project focusing on SRH and HIV prevention in Homabay County and USAID Moment project in Siaya County where it advocated for increased numbers of accessible, well-staffed health facilities and improved contraceptive supplies
- Led process improvement for grants acquisition and management leading to improved performance of grants that enhanced donor compliance, timely implementation and reduced audit queries.
- Developed Grants Management & compliance/obligation registers/guidelines and monitored their utilization.
- Developed and contextualized guidelines, standards and policies for grants Management and sensitized staff and partners on the same.
- Ensured that grant projects managed and mitigated risks by developing and updating risk registers through the project cycle as per organizational risk management framework and donor standards.
- In collaboration with technical and regional M&E teams, I tracked and supported key monitoring, evaluation and procurement issues.
- Ensured grants or contracts were well administered, sub grantees were capacity build and that programs were implemented in compliance to donor and organizational standards and policies.
- Provided guidance in development of grants management strategy and supported sector specialists in providing grants focused technical approaches to deliver the National Strategy on Livelihoods and Economic Empowerment, WASH, Health and Nutrition and Protection, Education, and supported alignment of sector based researches.
- Ensured integration gender mainstreaming, Do No Harm principles, child safeguards, and beneficiary accountability standards were integrated in grants development and implementation.
- Supported grants contractual processes and monitoring of contractual obligations, sensitization on donor communication protocols, achievement of KPIs and coordinated grants monitoring and reviews with project teams and sub grantees and ensured high level of external communication and contact at various levels.
- Supported Partnership Management and Donor Engagement to ensure partners and stakeholder meetings were held, donors were updated on project status, coordinated consortia steering & technical reviews, donor meetings and field visits and ensured that partnering guidelines were upheld for cordial stakeholder relationships. I represented the organization at various county and National meetings and fora.
- Coordinated reporting, documentation & knowledge management for grant projects by working with project teams and regional M&E to ensure quality reports were prepared in accordance with donor requirements, supported teams to ensure project repository of key documents and in collaboration with the regional M&E supported learning and reflection sessions, research, documentation and publication and sharing of project best practices and lessons learnt.
- Ensured adult and child safeguarding and disability & Gender Equality and Social Inclusion (GESI) within all grant projects by training project staff and sub awards on safeguarding policy, humanitarian Code of Conduct, Sphere standards and conducting performance reviews of the same.
- Facilitated capacity development needs assessment and capacity building for staff and implementing partners on various grant issues including staff capacity building on WV Systems (Horizon), Proposal Pro, Risk management and donor compliance, Sub granting and Grants Common standards (grants management policy), safeguarding, disability and gender inclusion.
- Ensured that grant projects developed quarterly and monthly activity costed plans and budgets as per donor approved work plan and monitored key milestones, quality and timelines. I monitored budget utilization and presented grants tracker to senior management for updates on status for support and management decisions every month.
- Supported People and Culture and technical teams in ensuring timely recruitment, induction and continuous staff capacity build.
- Used Microsoft Word, Excel, Power Point, ERP software tools and data analysis (ENA for SMART and SPSS) to analyze data, create documents, presentations and communications.
- Developed and implemented performance improvement strategies and plans to promote continuous improvement for grants which drove operational improvements, resulted in savings and improved audit performance.
Senior Program Officer
Programmes, World Vision Kenya
2015.04 - 2017.12
- Provided overall support to the Programs Director in the area of strategy development, change management following new strategy and new implementation approach, strategy implementation and monitoring and coordination of Ministry Committee of the Board.
- Roles, responsibilities and achievements.
- Project Manager for WVK FY16-20 National Office Strategy Development Team that led a five-year strategy development.
- As the lead secretariat member, I coordinated change management for the new structure following the new strategy and saw its smooth transition.
- In liaison with the M&E team and sector technical specialists, I supported development and roll out of tools, processes and procedures to ensure timely and complete delivery, monitoring and reporting of the National Office Strategy and supported development and implementation of M&E systems.
- For the strategy and supported capacity building on the same and supported in strategy monitoring, review of KPIs and reporting.
- I supported the Ministry (Programs) Committee of WVK Board in their oversight role of ensuring strategic direction and quality programming, with key focus on tracking Child Protection among the National KPIs reported to the Board.
- Supported learning and Knowledge Management.
- Contributed to the creation of a National Office repository for key program documents (Grants), supported planning of internal and external learning events.
- I coordinated the Programme Support Team (PST) which quarterly brought together 9 support offices (donors).
- I provided support to programs (operations) director during semi-annual and annual reporting through MIS and development and updating of national level sector profiles and capacity statements to inform business development and resource mobilization.
- I prepared and coordinated development of National office reports, speeches, and presentations for meetings related to Projects impact, resource mobilization, external engagements, projects launch, among others.
- Facilitated internal coordination process for joint planning and reporting for programs, quality assurance, support function and program development and grants acquisition teams.
- Took part in preparation of regular project and financial progress reports and provision of updates to the Senior Management Team, Operations Director and the Deputy National Director.
- Supported timely preparation of comprehensive Management and progress reports for management and donors, as well as reports against annual plans and strategy objectives and assisted in preparation of specific sector and programme related reports.
- One report we prepared with other colleagues in 2015-won World Vision International global award of best report (WVK 2014 Child Wellbeing Annual report).
- Managed stakeholder relationships, provided thought leadership & contributed to building strategic alliances and partnerships with key stakeholders (donors, government, implementing and collaborative partners, networks, Inter Agency working groups and networks), provided input to development of partnership agreements and maintained stakeholder database to support the decision making external engagements.
- Supported in the development and roll out of the National Office Staff Capacity Development Strategy and Capacity Building for Operations Team.
- Also took lead in orientation of new staff on WVK programming and child protection/safeguarding matters.
Executive Associate - Deputy National Director
World Vision Kenya
2012.02 - 2015.03
- Provided overall support to the Deputy National Director in the area of strategy development, change management, strategy implementation and monitoring and coordination of Ministry Committee of the Board.
- Roles and responsibilities.
- Maintained Deputy National Directors and coordinated the team reporting to her that led to successful delivery of unit mandate.
- The team included Quality Assurance, Grants Acquisition, ICT, Supply Chain Management, Administration and fleet.
- Supported Mainstreaming and compliance on child protection policy and integration of policy.
- Led business improvement process for procurement, which led to turn around time reduction of implementation period of programs.
- Coordinated organizational change management for implementation and budget utilization and M&E leading to cost management to meet 70:30 direct project to administration budget ratio from a 70:40.
- Supported the Deputy Director effectively coordinate Ministry (Strategy) Committee of World Vision Kenya Board.
- Identified and maintained strategic relationship with national level with partners and donors and made contribution to fund raising initiatives.
- Monitoring, evaluation, learning and dissemination: Working closely with the Deputy National Director, supported the production of quarterly, bi-annual reports, which updated World Vison Kenya’s Board on the organization’s progress against strategic targets.
- As a member of Risk and Audit Committee supported in Risk Management & supported Deputy National Director in coordination of WVK Board – Ministry Committee.
Program Manager
World Vision Kenya - Changamwe
2010.01 - 2012.01
- Responsibility: Leadership and Programme management of Changamwe integrated programme – Child Sponsorship, WASH, Health, Education, Youth Empowerment and Child protection all integrating peace building and risk reduction and disaster management.
- Achievements.
- Successfully initiated Changamwe Area Programme, designed and implemented integrated programme.
- Provided leadership to program team and coordinated participatory vulnerability assessment & needs prioritization, planning and successful implementation, monitoring and evaluation of Programme Annual Plans and budgets.
- Established strategic partnerships with government line ministries, community leaders, UN Agencies, NGOs, FBOs, Women, Persons with disabilities, Youth and Child led groups, which led to successful projects implementations.
- Coordinated with relevant departments towards resources mobilization and leveraging towards addressing the needs of marginalized groups and most vulnerable.
- Ensured compliance to partnership standards and mainstreamed community led advocacy and accountability mechanisms (Community Voices and Action - CVA).
Project Manager
Voi PMTCT & OVC care Project –Taita Taveta County World Vision Kenya
2007.12 - 2009.12
- Responsibility: Leadership and Project management of Voi PMTCT & OVC Project, which covered Taita County, implemented in Partnership with Ministry of Health, St.
- Joseph Shelter of Help NGO and other Community and Faith Based Organizations.
- Achievements:.
- Successfully guided and coordinated Voi PMTCT & OVC project through project cycle (design, implementation, monitoring, reporting and evaluation) to achieve set objectives in a timely manner.
- Mobilized stakeholders for planning, implementation, monitoring, and evaluation and reporting that ensured successful project completion and an initiation of a new phase for the project.
- There was exemplary partnership with Ministry of Health, St Joseph Shelter Hope.
- Coordinated successful national workshop and one international workshop on Prevention of Parent to Child Transmission Plus (PPTCT Plus) that shared key lessons across countries and informed next phase designing.
- Successfully led Voi PMTCT Operational research that documented key lessons, presented in an International forum.
- Contributed to resource mobilization through documentation and development of proposals and concept papers, leading to funding of a new phase of the project.
Development Facilitator World Vision Kenya Voi Programme
2005.10 - 2007.11
- Deputized the programme manager and ensured coordination of integrated projects management including Health, HIV&AIDS, Food Security, WASH, Child Protection & Education projects.
- Key achievements:.
- In collaboration with key stakeholders, established, strengthened and coordinated integrated program planning, and implementation, ensuring a functional Monitoring & Evaluation system for Health, HIV & AIDS, WASH, Food Security, Education, disability and Child Protection projects.
Graduate Intern
World Vision Kenya
2004.10 - 2005.09
- Supported department the Area Manager with administrative, planning, monitoring, baseline and endline surveys and sponsorship management.
- Prepared materials for reports, presentations and submission to partners and donors
- Coordinated nutrition, food security and HIV & AIDS surveys and outreach activities.
- Coordinated community capacity assessment and capacity building on sponsorship, health, nutrition, food security, HIV&AIDS
Education
Master of Arts - Project Planning and Management
University Of Nairobi
Nairobi 2017.10 - Current
Bachelor of Science - Foods, Nutrition and Dietetics
Kenyatta University
Nairobi 2000.08 - 2004.12
Bachelor of Arts - Development Studies
University Of South Africa (UNISA)
Johannesburg 2007.08 - 2010.10
Skills
Community facilitation, networking, partnership development and management skillsundefined
Accomplishments
- Kenya Nutritionists and Dieticians Institute (KNDI) – Since 2009.
- Food Security Information Network – Online forum 2019.
- Monitoring and Evaluation Professionals – Online forum - 2010 to Present.
- Program Management Forum – Online Forum - 2011 to Present.
- Emergency Nutrition Network (ENN) – Online platform - 2006 to Present.
Work Availability
monday
tuesday
wednesday
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sunday
morning
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evening
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Additional Information
With a Bachelor of Arts in development studies, a Bachelor of Science in food, nutrition and nutrition and over 15 years of experience in development and humanitarian, I am passionate about project management and process improvement geared towards community empowerment and institutional strengthening. I have designed, coordinated and implemented projects driving integration of diverse technical sectors at county and country level, with funding from various donors including OFDA, USAID, DFID, Global Affairs Canada (GAC), DFAT, EU, WFP, UNICEF, UNFPA, Global Fund, and Sida, implemented either in consortia or by individual organization. I have honed invaluable skills in project management, grants compliance and donor engagement, learning and knowledge management, performance management, capacity Building, and partnership and consortia management. My leadership style focuses on engaging team members to communicate, dynamically solve problems, learn, and improve business processes to deliver quality solutions. I believe in turning community vision into reality through strategic coalitions and harmonized action and I advocate for transparency, social accountability, and upholding humanitarian principles that are core to sustainable development. I have coordinated and conducted baseline evaluation, Midterm evaluations, end term evaluation and operational research for health, Nutrition, HIV & AIDS, PMTCT, Food Security, Economic Empowerment, Education, Child protection, among others sector projects. I believe in turning community vision into reality through strategic coalitions and harmonized action and I advocate for transparency, social accountability, and upholding humanitarian principles that are core to sustainable development. I hold a Bachelor of Arts (honors) in Development Studies from the University of South Africa and a Bachelor of Science in Food Nutrition and Dietetics from Kenyatta University and I am trained on gender in development, child protection, PMD Pro, Proposal Pro and Gateway to Grants (G2G).
REFEREES
Pauline Okumu
Senior Director (WASH), World Vision International
Cell: +254722870216
Email: pauline_okumu@wvi.org
Lucy Nyambura
Acting County Director of Health - Mombasa County
Mobile +254-720 985680
EMAIL: kimryanwangu@gmail.com
Jeremiah Nyagah
Operations Director,
World Vision Uganda
Cell: +256 707 742 039 or+254 722 423 996
Email: jeremiah_nyagah@wvi.org
Timeline
National Grants Coordinator
World Vision
2018.01 - 2020.09
Master of Arts - Project Planning and Management
University Of Nairobi
2017.10 - Current
Senior Program Officer
Programmes, World Vision Kenya
2015.04 - 2017.12
Executive Associate - Deputy National Director
World Vision Kenya
2012.02 - 2015.03
Program Manager
World Vision Kenya - Changamwe
2010.01 - 2012.01
Project Manager
Voi PMTCT & OVC care Project –Taita Taveta County World Vision Kenya
2007.12 - 2009.12
Bachelor of Arts - Development Studies
University Of South Africa (UNISA)
2007.08 - 2010.10
Development Facilitator World Vision Kenya Voi Programme
2005.10 - 2007.11
Graduate Intern
World Vision Kenya
2004.10 - 2005.09
Bachelor of Science - Foods, Nutrition and Dietetics
Kenyatta University
2000.08 - 2004.12
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