CATHERINE N WAITHIRU
Administrative Assistant
Nairobi
Summary
ADMINISTRATION LOGISTICS BOOK KEEPING Facilitation Procurement Administration& Customer Care Management Logistical Management
Overview
20
20
years of professional experience
6
6
years of post-secondary education
2
2
Languages
Work History
Projects Coordinator
- Role
- Supporting the program team in organizing trainings and meetings, and ensuring the team is well prepared for the trainings and meetings;
- Handling Ford Foundation, Aga Khan Univeristy-(WLA) and USAID projects in ensuring communication in those projects are efficient and up to date
- Arranging travel and accommodation for WMG program clients
- Occasionally, travelling with the program team to support in rapporteuring and administration during meetings and trainings;
- Responsibility for monitoring project accounts and budgets
- Assisting during the facilitation of workshops, meetings, briefing sessions and training activities and subsequent production of the relevant reports
- Development and/or formatting of reports, typesetting and structuring using the WMG standards
- Assist in carrying out other programmatic and administrative duties as necessary to ensure order in the office and consistency in the deliverables and within the organisation
- On program activities, to ensure that each step of the operations and implementation activities is tracked and on file for the field and Nairobi offices
- For example, capacity assessment and performance tracking, adherence to agreements, and collection and collation of reports
- Development of standards/checklists and facilitating adherence at each project site
- Assisting in the preparation of Program work plans and tracking performance against all plans
- Ensuring field stationery is in place
Projects Coordinator/ Executive Assistant
WMG Management Consultants Ltd
02.2017 - 12.2023
Executive Assistant
WMG Management Consultants Ltd
02.2017 - 12.2022
- Organizing and maintaining schedules, diaries and making appointments for the Managing Partner;
- Dealing with incoming communication – email and post; and corresponding on behalf of the Managing Partner;
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Arranging travel, visas and accommodation for the Managing Partner as is required; within the country and outside
- Meeting and greeting visitors at all levels of seniority;
- Organizing and ensuring all meetings are well prepared
- Administrative role:
- Maintaining office systems, including data management and filing; – maintaining upto date files, and archiving as necessary
- Liaising with clients, suppliers and other staff;
- Responsible for management of office support staff;
- Delegating work to others in operations as assigned, in the manager's absence.
Receptionist cum cashier
Sheri Palm Spa, Salon, JKIA
08.2015 - 09.2016
- Welcoming clients and consulting them about the services they would like to have at the Spa
- Coordinating services with the therapists at the Spa
- Receiving cash of all currencies, putting sales on the POS system and doing receipts to be given to the clients
- Receiving stock in the Spa, and also issuing products that are finished in the Spa
- Filing and maintaining the filing system
- Keeping order in the Spa
Personal Assistant, Managing Director
Fuelomat Kenya Limited
07.2005 - 07.2015
Personal Assistant
Fuelomat Kenya Limited
07.2005 - 07.2015
- Handling incoming and outgoing telephone calls
- Handling all incoming and outgoing letters
- Filing and maintaining the filing system
- Keeping the Director’s Diary, and making all the official bookings
- Keeping order in the office, and doing all round office work
- Handling the customer care desk at the organization
- Can also be able to handle accounts office to make cash sales and Invoices on the QuickBooks
Secretary and a Personal Assistant
Palomino Agencies
01.2004 - 01.2005
Personal Assistant
Palomino Agencies
01.2004 - 01.2005
- Handling incoming and outgoing telephone calls
- Handling all incoming and outgoing letters
- Filing and maintaining the filing system
- Keeping the Director’s Diary, and making all the official bookings
- Keeping order in the office, and doing all round office work
- Handling the customer care desk at the organization.
Education
Full Computerized Secretarial course -
St. Joseph the Worker Training College
01.1999 - 04.2001
Proficient in Microsoft word, PowerPoint and Excel - undefined
High School Certificate - undefined
Loreto Kiambu
01.1994 - 04.1997
Skills
HIGHLIGHTS OF EXPERTISEundefined
Affiliations
Over 10 years’ experience in administration, monitoring and providing the back-end support system of the projects
Expertise in logistical management and coordination of program operations including coordination of workshops, meetings, brief sessions and training activities
A creative and critical thinker, hands on office manager able to efficiently keep order in the office, and do all round office work
Extensive experience in filing, maintaining filing system and book keeping
Timeline
Projects Coordinator/ Executive Assistant
WMG Management Consultants Ltd
02.2017 - 12.2023
Executive Assistant
WMG Management Consultants Ltd
02.2017 - 12.2022
Receptionist cum cashier
Sheri Palm Spa, Salon, JKIA
08.2015 - 09.2016
Personal Assistant, Managing Director
Fuelomat Kenya Limited
07.2005 - 07.2015
Personal Assistant
Fuelomat Kenya Limited
07.2005 - 07.2015
Secretary and a Personal Assistant
Palomino Agencies
01.2004 - 01.2005
Personal Assistant
Palomino Agencies
01.2004 - 01.2005
Full Computerized Secretarial course -
St. Joseph the Worker Training College
01.1999 - 04.2001
High School Certificate - undefined
Loreto Kiambu
01.1994 - 04.1997
Projects Coordinator
Proficient in Microsoft word, PowerPoint and Excel - undefined
Similar Profiles
Maria UrsMaria Urs
Career Break for Child Care at NACareer Break for Child Care at NA
Anna KrutekAnna Krutek
Dolce Violin Ensemble at NADolce Violin Ensemble at NA
Megan SaucedoMegan Saucedo
Planned Career Break at NAPlanned Career Break at NA