Catherine Mwaura
Records Management Specialist
Nairobi
Summary
A document Management Specialist, adept at managing processes for documentation, archives and general administrative back-up. Familiar and experienced with electronic filing systems, various document management technologies and scanning experience. Possess knowledge of filing systems and standards. Proficiency working with Document Management Systems.
Multi-tasks well and efficiently manages changing priorities. Excellent organizational and analytical skills, with attention to detail.
Overview
1
1
year of professional experience
5
5
years of post-secondary education
1
1
Language
Work History
Records Management Officer
Kenya Women Finance Trust
Nairobi
05.2022 - Current
- Engage in daily communications with internal partners and identify document-related issues that required interdepartmental cooperation.
- Coordinate the digitization and conversion of physical records into electronic formats, improving accessibility and reducing physical storage requirements.
- Adhere to established procedures for handling sensitive and classified documents to retain chain of custody integrity.
- Ensure proper document classification, indexing, and retention in the Electronics Document Management System (EDMS).
- Scan paper documents into computer and assign identification numbers to simplify tracking process.
- Perform document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Manage file archival and information retrievals.
- Conduct regular audits and quality checks to ensure data integrity and compliance with internal and external standards.
ICT Intern
The Government Press
Nairobi
01.2022 - 04.2022
- Completed research, compiled data, updated spreadsheets, and produced timely reports.
- Created presentations for my immediate supervisors
- Acted as ICT support across multiple departments eg. in printer error troubleshooting, fixing network issues among others
- Analyzed problems and worked with teams to develop solutions.
- Sorted and organized files, spreadsheets, and reports.
- Facilitated software Installation and updates.
- Explored new technologies and approaches to streamline processes.
- Maintained database systems to track and analyze operational data.
Education
Bachelor of Science - Information Science
Technical University of Kenya
Kenya 08.2017 - 12.2022
Skills
Electronic document management systems (EDMS)
File Maintenance
File Retrieval
Privacy Act
Retention Schedule Management
Re-Shelving
E-Records Systems
Digitization
Recordkeeping skills
Mail merging
Archive management
Proficiency in SAP
Freedom of Information Act
File Creation
Data privacy and security regulations
Records Management Systems
Records management principles and best practices
Information governance and compliance
Timeline
Records Management Officer
Kenya Women Finance Trust
05.2022 - Current
ICT Intern
The Government Press
01.2022 - 04.2022
Bachelor of Science - Information Science
Technical University of Kenya
08.2017 - 12.2022