Catherine KAMAU
EVENT'S PLANNER AND COORDINATOR
Nairobi
Summary
High-performing Event Manager with extensive portfolio of international and domestic project accomplishments spanning ten years. Outgoing, hands-on professional bringing valuable relationship building and retention skills, which amassed diversified network of service providers, ensuring optimal quality and results for successful client events.
Client-focused Event Coordinator focused on translating visions into one-of-a-kind events. Expert in numerous facets of event planning with success in participant management, controlling costs through strategic negotiations with vendors, suppliers and venues. Committed to going the extra mile to make clients wishes come true.
Event Coordination and Planning started out as a passion project with the involvement as a Youth Volunteer at Family Health Options. Coordinated marches to protest GBV and still send a message to US Capitol when there was the repeal of the Roe Vs. Wade law. I was young and passionate now I am older, wiser and still passionate.
Overview
3
3
Languages
Work History
Event Manager
YOUTH ADVOCACY MOVEMENT - IPPFARO
VARIOUS
- Coordinated Youth Advocacy Movements in IPPFARO member associations across 44 countries in Africa and managing over 2000 youth both at local and regional level.
- Hired and cross-trained staff members for various event-specific functions and assessed employees' understanding of associated processes and procedures.
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Managed 44 country representatives to coordinate successful launches at national level as well as get representatives to the sub regional and regional meetings.
- Maintained and built comprehensive database of industry contacts, vendors and venues.
- Delivered prompt payment for event vendors, venues, staff and transportation providers.
- Managed administrative logistics of events planning, event booking and event promotions.
- Prepared invitations to send out to guest lists.
RAPPORTEUR aND COORDINATOR fOR IPPFARO TEAM
IPPFARO
NAIROBI
- Used Microsoft Word and other software tools to create documents and other communications.
- Worked flexible hours across night, weekend and holiday shifts.
- Resolved conflicts and negotiated mutually beneficial agreements between participants and vendors.
- Monitored company inventory to keep stock levels and databases updated.
- Coordinated Member Associations registration of their delegations and provided logistical support for travel (both air and ground), accommodation, per-diems and excursions in Nairobi.
- Supported the Gender Coordinator and delivered on time the Report for the designated sessions
- Successfully managed to support a delegation of 2000 participants.
Event Organizer - PROFESSIONALS CAREER FORUMS
LORES GROUP LIMITED
NAIROBI & MOMBASA
- Participated in strategy development and planning to grow organizing program and advance campaigns.
- Wrote e-mails, promoted events via social media and drafted staff to manage confirmations.
- Created strong and sustainable partnerships within the professional bodies that client was targeting (Bankers and College Career Advisors) by forming relationships with key players and building brands.
- Discovered opportunities to gain deeper insight into creating efficient and streamlined processes.
- Coordinated schedules and timelines for events.
Event Assistant
Youth Coalition
Nairobi, Lusaka, Buenos Aires
- Coordinated with Executive Director on training dates and agenda.
- Shortlisted participants from various countries globally and provided logistical support for travel (both ground and local), accommodation, welcome packs and after hours tours in Buenos Aires for 25 participants from Africa, Asia, Europe,USA, UK and South America.
- Performed post-event tasks such as breaking down areas, removing trash and cleaning facilities.
- Organized facilities preparation, refreshments and entertainment for gatherings.
- Handled participants' per diem with organised approach and good record keeping abilities.
- Provided post event follow up and feedback to coordinate next Training Workshop(s).
Event Coordinator - TRY PROJECT DISSEMINATION
FHI
Nairobi
- Managed all event logistics and operations.
- Arranged availability of audio-visual equipment, transportation and displays.
- Developed post-event reports.
- Coordinated florists, photographers and musicians during for events.
- Managed administrative logistics of events planning, event booking and event promotions.
- Created and maintained event expenditures, budgets and timelines.
- Reviewed event bills to confirm accuracy and approve payment.
- Attended conferences and events to stay up-to-date with industry trends and planning standards.
- Inspected event facilities to confirm conformance to customer requirements.
- Utilized internal databases to prepare and distribute guest lists, electronic invitations and registration processes.
- Evaluated and selected service providers and vendors according to customer requirements.
Education
Bachelor of Arts - POLITICAL SCIENCE AND SOCIOLOGY
UNIVERSITY oF NAIROBI
NAIROBI 04.2001 -
MBA - LEADING INNOVATION AND CHANGE
YORK ST.JOHN
YORK 04.2001 -
Skills
Cross-functional teams leadership
Timeline
Bachelor of Arts - POLITICAL SCIENCE AND SOCIOLOGY
UNIVERSITY oF NAIROBI
04.2001 -
MBA - LEADING INNOVATION AND CHANGE
YORK ST.JOHN
04.2001 -
Event Manager
YOUTH ADVOCACY MOVEMENT - IPPFARO
RAPPORTEUR aND COORDINATOR fOR IPPFARO TEAM
IPPFARO
Event Organizer - PROFESSIONALS CAREER FORUMS
LORES GROUP LIMITED
Event Assistant
Youth Coalition
Event Coordinator - TRY PROJECT DISSEMINATION
FHI
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