Joshua Ndwiga

1. Accounts Payable (AP):

Process vendor invoices accurately and in a timely manner, ensuring proper coding, approvals, and

compliance with internal policies.

Reconcile vendor statements and resolve discrepancies or outstanding balances.

Prepare payment runs (mobile, EFT, cheque) while maintaining appropriate documentation.

Monitor AP aging and ensure timely payments to maintain healthy supplier relationships.

2. Accounts Receivable (AR):

Issue accurate invoices to customers based on company sales orders and contracts.

Monitor customer account balances and follow up on overdue payments in coordination with sales and

credit control teams.

Apply customer payments accurately and maintain up-to-date AR ledgers.

Prepare and review AR aging reports regularly and report collection status to management.

3. Financial Operations:

Maintain and update general ledger accounts and ensure all transactions are recorded accurately.

Assist in month-end and year-end close processes by preparing journals, accruals, and reconciliations.

Support reconciliation of bank statements, petty cash, and intercompany balances.

4. Financial Planning and Reporting:

Assist in preparing financial reports such as balance sheets, income statements, and cash flow

statements.

Collaborate with senior finance staff to analyze variances between actual and budgeted figures.

Contribute to cost control initiatives and budgeting exercises by providing relevant data.

6. Process Improvement and Efficiency:

Identify inefficiencies in financial processes and recommend improvements.

Support automation initiatives and adoption of accounting software/tools to streamline reporting and

data accuracy.

Document and maintain up-to-date procedures for recurring tasks.

7. Stakeholder Support and Communication:

Communicate effectively with internal teams regarding financial policies, deadlines, and issue

resolution.

Provide support to management with financial insights for decision-making

1. Sales Support & Customer Relationship Management

Assist the sales team in identifying and following up on leads, prospects, and existing clients.

Maintain and update customer databases (CRM systems) with accurate information.

Prepare and follow up on quotations, sales orders, and client communications.

Handle routine customer inquiries regarding product availability, specifications, and pricing.

2. Technical Product Support

Provide technical assistance to customers and sales representatives regarding crop protection products,

seeds, and agricultural solutions.

Support product trials, demos, and field days to showcase Bayer solutions to clients and partners.

Assist in delivering training and information to farmers, distributors, and agro-dealers on proper

product usage, safety, and benefits.

3. Market Intelligence & Reporting

Collect and analyze market data including competitor activities, pricing trends, and customer

preferences.

Prepare regular reports on sales performance, customer feedback, and market dynamics to help the sales

and marketing teams make informed decisions.

Monitor field activities and report technical or service-related issues to relevant departments.

4. Logistics & Inventory Coordination

Assist in managing inventory levels and liaising with warehouse teams on stock availability and

movements.

Ensure accurate documentation of product shipments, returns, and samples.

5. Documentation & Compliance

Ensure all sales documentation (e.g., delivery notes, invoices, contracts) is accurate and properly filed.

Assist in maintaining technical documentation for products including Safety Data Sheets (SDS), usage

guidelines, and regulatory approvals.

6. Collaboration with Cross-Functional Teams

Work closely with marketing, agronomy, and R&D teams to ensure that customer needs are accurately

captured and addressed.

Support the implementation of promotional campaigns, pilot projects, and new product launches in the field.

1. Financial Data Entry and Record keeping

Enter and update financial transactions in accounting systems (e.g., QuickBooks, SAP, Oracle).

Assist in reconciling accounts payable and receivable records.

Maintain accurate digital and physical financial files and documentation.

2. Assist in Budgeting and Forecasting

Support the finance team in preparing budgets and monthly forecasts.

Help track actuals vs. budget performance and highlight variances.

Conduct basic variance analysis for operational costs.

3. Support in Financial Reporting

Assist in generating financial statements like balance sheets, income statements, and cash flow reports.

Prepare supporting schedules and reports used for audits or internal reviews.

Compile data for monthly, quarterly, and annual reporting processes.

4. Accounts Payable & Receivable Support

Help verify and process invoices and payments to vendors.

Follow up on outstanding receivables and prepare customer aging reports.

Ensure that payment vouchers are properly coded and approved.

5. Bank Reconciliation and Petty Cash Handling

Assist in reconciling bank statements against company records.

Support the petty cash process by ensuring proper documentation and reporting of small transactions.

6. Support in Tax and Compliance Activities

Assist in collecting documents needed for VAT, PAYE, and other statutory filings.

Ensure compliance with company finance policies and regulatory requirements.

7. Financial Analysis

Participate in simple cost-benefit analyses and profitability assessments.

Assist in data analysis to support financial decision-making processes.

8. Audit Support

Prepare and organize financial documentation for both internal and external audits.

Help respond to auditor queries and retrieve required records.

9. Cross-Departmental Collaboration

Liaise with other departments to gather financial data or assist in departmental budget tracking.

Attend cross-functional meetings and take minutes relevant to finance.