Carolyne Jalang'o CPA
Finance Management| Audit Professional
Kisumu,Nyanza
Summary
Well-qualified financial systems leader offering demonstrated skill and success in managing internal accounting processes, improving controls and strengthening systems for optimal performance. Proficient in all aspects of accounting, including donor funding,compliance, budget administration and payroll. Gifted in building and leading solid teams to handle high-volume operations with consistency, accuracy and full compliance with regulatory requirements.
Overview
9
9
years of professional experience
14
14
years of post-secondary education
6
6
Certificates
2
2
Languages
Work History
Finance Manager
USAID TUMIKIA MTOTO DREAMS PROJECT
Nairobi, Nairobi
12.2021 - 04.2022
- Preparation of cost estimates and budgets,
- Processing payments/reimbursements and ensuring appropriate relevant supporting documents have been provided, and are complete and accurate,
- Lead closure of accounting books and conduct bank reconciliations on a monthly basis
- Coordination of external and donor audits and ensure that audit is completed without any disruptions.
- Conducting payroll and payments to the Kenya Revenue Authority
- Management and review petty cash
- Submission of statutory taxes and returns.
- Reviewing balance sheet accounts on monthly basis and make adjustment, as necessary.
- Ensuring implementation of policies and procedures
- Supporting budget development f in collaboration with Program and Finance staff.
- Preparation of grant budget proposals.
- Working with program staff in preparing and/or revising grant budgets to support grant realignments
- Preparation of grant budget proposals in collaboration with Program and Finance staff
- Working with program staff in preparing and/or revising grant budgets to support grant realignments
- Preparation of grant spending plans, collect support documentation and prepare donor financial reports, in collaboration with the grants manager and other relevant team members
- Ensuring smooth implementation of financial procedures
- Reviewing and manage procurement process and procedures
- Report to the Director of Finance and the Kenya Head of Office of any anomalies
- Trained new and existing staff members in various financial procedures to prepare for job requirements
- Completed filings and upheld strict compliance with regulatory agencies and supervisors
- Created organizational structures to improve accounting and finance functions
- Supported pension program rollout following targeted analysis and research
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations
- Forecasted trends and recommended improvements based on financial risk analyses
Finance Officer East/West Africa
Hivos Foundation
Nairobi, 30
05.2021 - 12.2021
- Budget Design
- · Preparation of HIVOS activity and implementation budgets
- · Supporting Community of action Community of actions in developing countries
- · Supporting with input and ideas to the overreaching management teams on financial formats and reporting cycles of F2BM program in EA,
- · Participatory Assessment:
- · Assessment of financial and administrative capacity of implementing partners and providing assessment report to the management for considerations of strengths,
- · Participating in grant making teams in financial and administrative advice for improvements,
- · Capacity Strengthening
- · Supports, guides and coaching of grantee organizations and C
- · Community of actions in strengthening their financial and administrative capacities
- Contract Management:
- · Prepares contracts with grantees in accordance with programs
- · Administrations of funding and follow up.
- · Following up with partners on reporting cycles and ensuring reporting periods are timely and understood well with the partners.
- · Assessment of financial reports for grantees.
- · Quality Improvement:
- · Advice and support the global management on improvement of formats and ways of working in order to improve financial reporting to meet the donor standards.
- Created plans and communicated deadlines to complete projects on time.
Finance Officer
Jhpiego
Kisumu, Kisumu
11.2018 - 09.2020
- Managed donor budgets for a team of 2 administrative and 18 program staff
- Oversaw $4.2M annual Kenya budget
- Supported USAID Reproductive Health Program in Kenya (RMHNCH Afya Halisi)
- Prepared quarterly, monthly and annual financial statements. Ensured accurate and timely HQ monthly reports and supported donor reporting
- Enforced internal control systems and procedures to ensure an all-time risk mitigation
- Managed and reviewed contracts, assessed grant budgets, and mobile money processing
- Managed the organizations accounts payable and accounts receivable ensuring compliance to travel and field activity policies.
- Analyzed financial statements against forecasts to prepare high-level variance analysis
- Verified compliance of financial policies and accounting procedures against federal regulations
- Analyzed financial data regarding product performance and customer performance and developed reports for key stakeholders
- Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations
- Completed filings and upheld strict compliance with regulatory agencies and supervisors
- Assisted with recruiting, interviewing and hiring new department employees
- Forecasted trends and recommended improvements based on financial risk analyses
- Enhanced internal control systems and procedures to mitigate risk and support opportunities
- Collaborated with team leaders to define standards, policies and procedures to meet company revenue goals
Project Finance Administrator
PATH
Nairobi, Nairobi
01.2014 - 11.2017
- Oversaw a $29M budget shared between programs in Zambia and Kenya
- Managed budgets for 4 administrative staff and 15 program staff
- Supported a USAID-funded integrated HIV program in Western Kenya (AphiaPlus)
- Provided financial oversight for all the organization’s malaria programs
- Prepared budgets including optimal cost allocation and monthly management reports
- Set up systems to manage cash flow for projects
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork
- Resolved conflicts and negotiated mutually beneficial agreements between parties
- Maintained excellent attendance record, consistently arriving to work on time
- Demonstrated respect, friendliness and willingness to help wherever needed
- Proved successful working within tight deadlines and fast-paced atmosphere
- Used critical thinking to break down problems, evaluate solutions and make decisions
- Onboarded new temps by entering employee information into systems
- Managed team of employees, overseeing hiring, training, and professional growth of employees
- Monitored company inventory to keep stock levels and databases updated
- Worked within applicable standards, policies and regulatory guidelines to promote safe working environment
- Offered friendly and efficient service to customers, handled challenging situations with ease
- Drove operational improvements which resulted in savings and improved profit margins
- Exceeded goals through effective task prioritization and great work ethic
- Created plans and communicated deadlines to complete projects on time
Finance and Administrations Specialist
TETRA TECH ARD
Arusha, Arusha,Kisumu,Jinja
01.2013 - 12.2013
- Helped set up the office for the program: Tetra Tech ARD Prepared Project EAC
- Established and maintained adequate internal control functions in line with policies
- Managed procurement including vendor selection and evaluating proposals
- Led projects and analyzed data to identify opportunities for improvement
- Developed team communications and information for meetings
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork
- Devoted special emphasis to punctuality and worked to maintain outstanding attendance record
- Prepared variety of different written communications, reports and documents
- Created plans and communicated deadlines to complete projects on time
- Carried out day-to-day duties accurately and efficiently
- Worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately
- Maintained excellent attendance record, consistently arriving to work on time
- Identified issues, analyzed information and provided solutions to problems
- Improved operations through consistent hard work and dedication
- Used critical thinking to break down problems, evaluate solutions and make decisions
- Learned new skills and applied to daily tasks to improve efficiency and productivity
Finance and Administrations Officer
MAGNA
Mombasa, Mombasa
07.2011 - 01.2013
- Handled calls per day to address customer inquiries and concerns.
- Actively listened to customers' requests, confirming full understanding before addressing concerns.
- Collaborated with team members to achieve target results.
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Exceeded goals through effective task prioritization and great work ethic
- Collaborated with team members to achieve target results
- Improved operations through consistent hard work and dedication
- Worked within applicable standards, policies and regulatory guidelines to promote safe working environment
- Developed and maintained courteous and effective working relationships
- Maintained excellent attendance record, consistently arriving to work on time
- Resolved conflicts and negotiated mutually beneficial agreements between parties
Education
BBA - Accounting
Kenya Methodist University
Nakuru 01.2013 - 07.2016
CPA - Accounting
KCA University
Kisumu 01.2006 - 12.2016
Skills
Financial analysis
Process implementation
Accounting principles
Financial records review
Performance reviews
Coaching and training
Relationship building and management
Financial analysis and reporting
Cost control and reduction
Timeline
Investing in Quality Infrasture for Global -IRR
02-2022
Finance Manager
USAID TUMIKIA MTOTO DREAMS PROJECT
12.2021 - 04.2022
Finance Officer East/West Africa
Hivos Foundation
05.2021 - 12.2021
Safeguarding Humanitarian Leadership Academy
05-2021
FM-PRO-Humanitarian Leadership Academy
05-2021
Global Value Chain for trading in Development-WBG
09-2020
Remote Auditing-ICPAK
09-2020
Finance Officer
Jhpiego
11.2018 - 09.2020
PMD-Pro-APMG
09-2015
Project Finance Administrator
PATH
01.2014 - 11.2017
Finance and Administrations Specialist
TETRA TECH ARD
01.2013 - 12.2013
BBA - Accounting
Kenya Methodist University
01.2013 - 07.2016
Finance and Administrations Officer
MAGNA
07.2011 - 01.2013
CPA - Accounting
KCA University
01.2006 - 12.2016
Accomplishments
- Achieved targets by completing timely disbursements with accuracy and efficiency.
- Resolved layworkers issue through dialogue
- Collaborated with team of 65 in the development of USAID TUMIKIA MTOTO.
- The first hire of F2BM project at Hivos managed to onboard by assessing financial risk of Host organization in East and West Africa successfully disbursing the first grant in a record 2 months to the Technical and Consortium Partners,supporting in opening the accounts for the partners and supporting partners in development of polices.
- Documented and resolved finance issue which the project was facing led to good relationship with the prime.
- Achieved successfully supported the implementation of MACEPA and Malaria No Project in Kenya within scope and budget accruing a No Cost Extension for 3 month softer the project period.
- Supported successfully Malaria Care project to closeout.
Affiliations
- Rotary International
- ICPAK-
- PMP
Certification
Investing in Quality Infrasture for Global -IRR