Summary
Overview
Work History
Education
Skills
Certification
Projects handled
Timeline
Generic
CAROLINE KAVUKI MULI

CAROLINE KAVUKI MULI

MACHAKOS,KENYA

Summary

Dynamic supply chain professional with extensive experience at the State Department for Internal Security and National Administration. Proven expertise in supply chain management and supplier relationship management, driving efficiency improvements, and enhancing procurement processes. Adept at contract administration and project management, consistently delivering results that align with organizational goals and adhere to timelines within the law.

Overview

14
14
years of professional experience
1
1
Certification

Work History

SENIOR SUPPLY CHAIN MANAGEMENT ASSISTANT

STATE DEPARTMENT FOR MICRO, SMALL AND MEDIUM ENTREPRISE
NAIROBI, KENYA
03.2025 - Current
  • Prepare comprehensive documentation for purchase orders, invoices, and receipts.
  • Create management reports on key performance indicators for strategic review.
  • Coordinate purchase orders and invoices with suppliers to ensure timely processing.
  • Facilitate communication among internal teams, external partners, vendors, and customers.
  • Analyze data to identify supply chain process trends, and improvement opportunities.
  • Collaborate with departments to enhance efficiency in supply chain operations.
  • Manage accounts payable and receivable functions in partnership with the accounting department.
  • Monitor supplier performance metrics, including delivery times, and user satisfaction.
  • Enhance supply chain processes, strengthen planning procedures, organize schedules, and maintain records.

SENIOR SUPPLY CHAIN MANAGEMENT ASSISTANT

STATE DEPARTMENT FOR INTERNAL SECURITY AND NATIONAL ADMINSTRATION.
MACHAKOS , KENYA
03.2024 - 03.2025
  • Proactively monitored project progress to identify potential issues or delays.
  • Coordinating supplier/vendor registration, maintaining, and updating the supplier register as needed.
  • Preparation, as well as issuance, of bid documents.
  • Coordinating bid opening and evaluation exercises.
  • Processed invoices and verified accuracy of financial documents prior to submission.
  • Prepared documentation for both internal and external audits, as necessary.
  • Conducting market surveys to acquire current market rates for the preparation of framework contracts.
  • Managed correspondences, ensuring timely and confidential responses via email and mail.
  • Oversaw project timelines and deadlines while collaborating with relevant stakeholders.
  • Participate in the preparation of procurement plans for government departments, and ensure adherence to procurement laws and the relevant regulations.

SUPPLY CHAIN MANAGEMENT ASSISTANT 1

STATE DEPARTMENT FOR INTERNAL SECURITY AND NATIONAL ADMINSTRATION.
MACHAKOS , KENYA
12.2020 - 03.2024
  • Supplier/vendor registration, maintaining the supplier register, and continuously reviewing it as per suppliers' or vendors' requests.
  • Preparation and issuance of bid documents.
  • Advising user departments on the proper procurement methods.
  • Ensuring adherence to procurement laws and other procurement regulations.
  • Conducting market surveys to acquire current market prices to aid in the preparation of framework contracts.
  • Participate in the preparation of departmental procurement plans.
  • Project monitoring, evaluation, and reporting.
  • Coordinating bid openings and evaluations in collaboration with user departments.
  • Helping departments develop specifications for desired goods and services before tendering.
  • Guiding the procurement process before, during, and after.

SUPPLY CHAIN MANAGEMENT ASSISTANT II

STATE DEPARTMENT FOR INTERNAL SECURITY AND NATIONAL ADMINSTRATION.
MACHAKOS , KENYA
01.2015 - 12.2020
  • Supplier/vendor registration, maintaining the supplier register, and continuously reviewing it as per suppliers' or vendors' requests.
  • Preparation and issuance of bid documents.
  • Advising user departments on the proper procurement methods.
  • Ensuring adherence to procurement laws and other procurement regulations.
  • Conducting market surveys to acquire current market prices to aid in the preparation of framework contracts.
  • Participate in the preparation of departmental procurement plans.
  • Project monitoring, evaluation, and reporting.
  • Coordinating bid openings and evaluations in collaboration with user departments.
  • Helping departments develop specifications for desired goods and services before tendering.
  • Guiding the procurement process before, during, and after.

SUPPLY CHAIN MANAGEMENT ASSISTANT III

STATE DEPARTMENT FOR INTERNAL SECURITY AND NATIONAL ADMINSTRATION.
MACHAKOS , KENYA
11.2011 - 01.2015
  • Supplier/vendor registration, maintaining the supplier register, and continuously reviewing it as per suppliers' or vendors' requests.
  • Preparation and issuance of bid documents.
  • Advising user departments on the proper procurement methods.
  • Ensuring adherence to procurement laws and other procurement regulations.
  • Conducting market surveys to acquire current market prices to aid in the preparation of framework contracts.
  • Participate in the preparation of departmental procurement plans.
  • Project monitoring, evaluation, and reporting.
  • Coordinating bid openings and evaluations in collaboration with user departments.
  • Helping departments develop specifications for desired goods and services before tendering.
  • Guiding the procurement process before, during, and after.

Education

MBA - Strategic Management

ST. PAUL'S UNIVERSITY
KENYA
11-2024

BBA - Purchasing And Supply Chain Management

ST. PAUL'S UNIVERSITY
KENYA
11-2021

Diploma - Supplies Management

MOMBASA TECHNICAL TRAINING INSTITUTE
KENYA
11-2008

SECONDARY EDUCATION -

GOOD SHEPHERD GIRLS SECONDARY SCHOLL
KENYA
11-2003

PRIMARY SCHOOL EDUCATION -

MUANGENI PRIMARY SCHOOL
KENYA
12-1999

Skills

  • Supply chain management
  • Data analysis
  • Vendor relationship management
  • Contract negotiation
  • Project management
  • Market research

Certification

  • Member of the Kenya Institute of Supplies Management, membership no. 68436, license no. K2527/2025.

Projects handled

1. Successfully oversaw the implementation of the Competency-Based Curriculum (CBC) infrastructure development program funded by the World Bank through the Ministry of Education in Machakos County, 2021-2022

       

                        Roles:  

  • Secretary to the County Implementation Committee
  • Desk officer handling supply chain and management aspects
  • Preparation of bid documents
  • Coordination of the opening and evaluation of bids
  • Monitoring, evaluation, and reporting of project progress
  • Training stakeholders on procurement laws, regulations, and practices
  • Overseeing the project management cycle to ensure a seamless transition in activities

                

2. Successfully oversaw the implementation of the Kenya Primary Education Equity in Learning (KPEEL) program, funded by the World Bank through the Ministry of Education in Machakos County, 2024-2025

       

                        Roles:  

  • Secretary to the County Implementation Committee
  • Desk officer handling supply chain and management aspects
  • Preparation of bid documents
  • Coordination of the opening and evaluation of bids
  • Monitoring, evaluation, and reporting of project progress
  • Training stakeholders on procurement laws, regulations, and practices
  • Overseeing the project management cycle to ensure a seamless transition in activities

Timeline

SENIOR SUPPLY CHAIN MANAGEMENT ASSISTANT

STATE DEPARTMENT FOR MICRO, SMALL AND MEDIUM ENTREPRISE
03.2025 - Current

SENIOR SUPPLY CHAIN MANAGEMENT ASSISTANT

STATE DEPARTMENT FOR INTERNAL SECURITY AND NATIONAL ADMINSTRATION.
03.2024 - 03.2025

SUPPLY CHAIN MANAGEMENT ASSISTANT 1

STATE DEPARTMENT FOR INTERNAL SECURITY AND NATIONAL ADMINSTRATION.
12.2020 - 03.2024

SUPPLY CHAIN MANAGEMENT ASSISTANT II

STATE DEPARTMENT FOR INTERNAL SECURITY AND NATIONAL ADMINSTRATION.
01.2015 - 12.2020

SUPPLY CHAIN MANAGEMENT ASSISTANT III

STATE DEPARTMENT FOR INTERNAL SECURITY AND NATIONAL ADMINSTRATION.
11.2011 - 01.2015

MBA - Strategic Management

ST. PAUL'S UNIVERSITY

BBA - Purchasing And Supply Chain Management

ST. PAUL'S UNIVERSITY

Diploma - Supplies Management

MOMBASA TECHNICAL TRAINING INSTITUTE

SECONDARY EDUCATION -

GOOD SHEPHERD GIRLS SECONDARY SCHOLL

PRIMARY SCHOOL EDUCATION -

MUANGENI PRIMARY SCHOOL

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CAROLINE KAVUKI MULI