Summary
Overview
Work History
Education
Skills
Work Availability
Accomplishments
Timeline
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CAROLINE ADHIAMBO OTIENO

Accountant
Nairobi,31

Summary

An accomplished, detail-oriented, team-driven, and versatile certified Accountant with 12+ years of demonstrated expertise and experience in managing accounts receivables and payables, policy development, and donor requirements compliance. Possesses advanced knowledge and exceptional skills in regulatory compliance with a proven track record of partnering with executives and clients to identify vulnerabilities, create corrective actions, and interpret and summarize regulations to drive organization-wide compliance. Collaborative, quality-driven professional with excellent auditing skills, including preparing books of accounts, executing and monitoring auditing processes, and implementing audit recommendations. Holds MBA in Finance, Bachelor of Science in International Business Administration – Finance, and Certified Public Accountant (CPA-K) certification

Overview

16
16
years of professional experience
18
18
years of post-secondary education

Work History

Finance and Administration Manager

Kenya Society for the Blind
03.2016 - 01.2022
  • Oversees Finance and Administration Function of Organization.
  • Analyzed budgets, forecasts and current trends to support overall financial operations
  • Preparation of annual Financial Statements, Producing and submitting annual reports to Donors on timely basis.
  • Budget management-drafting of budgets and monitoring budget allocations.
  • Follow-up on funding-drafting project budgets, timely financial reporting.
  • Monitoring of procurement and administrative process.
  • Monitoring of society Inventory; Custodian of Society fixed asset Register.
  • Ensuring that internal control systems are adhered to, recommending new controls, and enhancing existing ones.
  • Participating in Finance Committee Board meetings, preparing and presenting financial reports and proposals for board approvals.
  • Ensuring adherence to organization policies; Finance Policy, Procurement policy, Donor policies, and human resource policy among others.
  • Management of Society Staff payroll using Paymaster accounting software, ensuring compliance with statutory regulations.
  • Preparation of Society’s pension scheme Accounts for annual audit and ensuring compliance with RBA rules and other regulations.
  • Reconcile cash/bank accounts, accounts receivable, and payable balances monthly.
  • Supervision of Finance and Administration staff.
  • Train and monitor Finance Staff Key Achievements:.
  • Significantly reduced monthly reporting deadlines from 10th day to 5st day following month-end.
  • Streamlined Inventory System leading to efficient monitoring of KSB Sales.
  • Successfully participated in Review of KSB 2012-2017 strategic Plan and Finance Policy.
  • Diversified Society Investments leading to profitable returns that cushioned society's income during hard economic times.
  • Reconciled accounts and investigated variances
  • Supported Executive Director with special projects and additional job duties
  • Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance
  • Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports
  • Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities
  • Oversaw high-volume accounting operations with five-person team focused on efficient budget administration, AP/AR and other financial management needs
  • Established and enforced internal controls, workflows and policies for tracking, reconciling and reporting on accounting activities
  • Prepared internal and regulatory financial reports, including balance sheets and income statements
  • Performed spending analysis and partnerships to refine policies and develop recommendations for improvement
  • Kept up-to-date and accurate funding accounts for internal departments, key programs and special projects
  • Developed strategic plans for day-to-day financial operations
  • Performed banking, business administration and financial tasks to guarantee five-star service for clients
  • Improved overall financial reporting by streamlining control processes and reporting structures
  • Identified improvement changes regarding key processes for internal controls and accounting procedures
  • Administered financial aspects of contracts, including establishing and checking coding procedures, monitoring reports and updating internal files
  • Performed routine closings, maintained clean, accurate and accessible records and kept close eye on transaction updates throughout each quarter
  • Complied with established internal controls and policies
  • Validated existing accounting management and reporting systems to assess quality and conformance, identify problems and implement corrective actions
  • Produced Monthly reports outlining latest financial information such as expenses, income and outstanding balances

Programme Accountant

Kenya Society for the Blind
02.2009 - 03.2016
  • Monitored all company inventory to ensure stock levels and databases were updated
  • Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting
  • Completed all paperwork, recognizing any discrepancies and addressing them in a timely fashion
  • Carried out day-day-day duties accurately and efficiently
  • Procceseed Payroll
  • Monitoried Staff Advances
  • Managemnet of office petty Cash
  • Proved successful working within tight deadlines and fast-paced atmosphere
  • Exceeded goals through effective task prioritization and great work ethic

Accountant

01.2012 - 01.2012
  • Responsibilities.
  • Ensured that internal expenditure control procedures are adhered to.
  • Reconciled all income statements against expenditure to ensure that records of income, payables, and receivables are completed at end of each month
  • Monitored expenditure to ensure that they are within budget and obtain variances that arise for management reports regularly.
  • Oversaw auditing process in consultation with Executive Director and ensured that all audited reports be sent to respective development partners.
  • Ensured that all statutory deductions and tax impositions for non-exempt Kenyan employees have been duly paid and that tax return forms have been prepared and submitted per laws of Kenya.
  • Processed bank transactions as agent of AFUB and carrying out other administrative duties as may be required.
  • Participated in multidisciplinary teams to develop and implement management plans and strategies that will ensure achievement of AFUB goals and objectives.
  • Represented AFUB in meetings, conferences and workshops, and other forums to discuss financial and accounting matters Key Achievements:.
  • Introduction and Implementation of ERP, Microsoft Dynamics Navasion.
  • Introduced monthly reporting deadlines and improved regulator’s reporting compliance to full compliance.
  • Successfully managed to present monthly financial reports after five working days following last day of month.
  • Monitored 15-employee team while handling day-to-day accounting processes and financial accuracy
  • Monitored 15-employee team while handling day-to-day accounting processes and financial accuracy

Assistant Accountant

Kenya Society for the Blind
06.2008 - 01.2009
  • Reconciled company accounts, Bank, employee expenses and Debtors
  • Monitored status of accounts receivable and payable to facilitate prompt processing
  • Evaluated employee expense reports and verified accuracy
  • Balanced reports to submit for approval and verification
  • Maintained accurate and complete documentation for financial department procedures
  • Reviewed general ledger entries and assessed accuracy
  • Processed payroll for approximately 50 total employees
  • Completed daily accounting tasks including tracking funds, preparing deposits and reconciling accounts
  • Calculated payroll deductions by accurately using PayMaster and processed payroll to meet preset requirements

Accounts Intern

Kenya Society for the Blind
01.2008 - 06.2008
  • Maintained clean and organized files by keeping accounts payable records up-to-date
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable
  • Directed clients to appropriate accountants, answered phone calls and replied to office emails for excellent customer service
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements and statements
  • Reviewed figures, postings and documents for correct entry, completeness and accuracy
  • Communicated with suppliers to reconcile invoice payments

Credit Officer

Equity Bank Kenya
05.2007 - 12.2007
  • Recommended approval or disapproval of credit loans
  • Reviewed and verified income, credit reports and employment histories for each borrower
  • Organized and finalized loan applications for underwriter review
  • Devised collection recovery strategies to resolve customer issues and delinquent cases
  • Obtained and reviewed credit reports, credit references, credit insurance and financial statements to establish credit limits for new accounts
  • Checked appraisals, title information and insurance documents for each property
  • Adhered to banking standards and government lending guidelines for loan services
  • Obtained and interpreted financial statements to assist in credit limit reviews
  • Investigated and evaluated customers for creditworthiness and potential risk factors
  • Collaborated with management to evaluate credit strategies and develop improvements
  • Monitored accounts for signs of fraud and non-payment issues
  • Attended ongoing professional training to facilitate accurate and productive credit management

Intern

Kenya Power & Lighting Company
02.2004 - 12.2004
  • Sorted and organized files, spreadsheets and reports
  • Answered incoming telephone calls, took down messages and provided information
  • Delivered clerical support by handling range of routine and special requirements
  • Collaborated in professional team to solve workflow issues
  • Restocked office supplies and retrieved files for staff
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs

Cashier

Gilani’s Supermarket
01.2001 - 01.2002
  • Reconciled cash drawer at start and end of each shift, accounting for errors and resolving discrepancies
  • Maintained secure cash drawers, promptly resolving discrepancies in daily totals
  • Mentored new team members on POS system operation, customer service strategies and sales goals
  • Used POS system to enter orders, process payments and issue receipts
  • Operated cash register to record all transactions accurately and efficiently

Education

MBA - Accounting And Finance

University of Nairobi
Nairobi, Kenya
01.2017 - 12.2020

Bachelor of Science - Accounting And Finance

United States International University- Africa
Nairobi , Kenya
01.2008 - 08.2010

Certified Public Accountant (CPA) - Accounting

Kenya College of Accountancy
Nairobi, Kenya
01.2002 - 06.2007

Skills

Payroll support

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Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Accomplishments

· Promoted from Accounts intern, program account to eventually Finance and Administration Manager through handwork and exceptional performance

· Improved overall financial reporting by streamlining control processes and reporting structures

· Worked with the program team to successfully execute multiple projects from the proposal writing stage, planning, implementation, monitoring/controlling, and closing stages

· Trained and mentored finance and administration, department employees

· Introduced social enterprise ventures during the organization transition period that assisted to boost cash flow; diversified investment portfolio into the money market and Government bonds that resulted in favorable returns

· Leasing unutilized office space, improved sales of eye drops and optical improving the internal controls of inventory management, cash collection, and marketing of the products and services

· Member of Annual Fundraising planning committee KSB; The team spearheaded raising funds from corporates, schools, and development partners via annual events; charity golf, Mt Longonot climb, Blind walk, and Dinner in the Dark

· Introduced and kept up-to-date ERP; Microsoft Dynamics- Navision, ensured reports produced and presented to management and auditors were as per GAAPS and Donor reporting regulations

· Part of the planning team that designed of Vision Impact Project(VIP) for Kenya

· Society for the Blind, a multi-sectoral project (Ministry of Education, Ministry of

· Health, County governments, and Eye health partners (Fred hollows and Operation eyesight) the project is funded by Christoffel Blinded Mission(CBM). I Prepared the Activity schedules, budgets, and forecasts for KSB activities for 5 years for Kes 244million.

Timeline

MBA - Accounting And Finance

University of Nairobi
01.2017 - 12.2020

Finance and Administration Manager

Kenya Society for the Blind
03.2016 - 01.2022

Accountant

01.2012 - 01.2012

Programme Accountant

Kenya Society for the Blind
02.2009 - 03.2016

Assistant Accountant

Kenya Society for the Blind
06.2008 - 01.2009

Bachelor of Science - Accounting And Finance

United States International University- Africa
01.2008 - 08.2010

Accounts Intern

Kenya Society for the Blind
01.2008 - 06.2008

Credit Officer

Equity Bank Kenya
05.2007 - 12.2007

Intern

Kenya Power & Lighting Company
02.2004 - 12.2004

Certified Public Accountant (CPA) - Accounting

Kenya College of Accountancy
01.2002 - 06.2007

Cashier

Gilani’s Supermarket
01.2001 - 01.2002
CAROLINE ADHIAMBO OTIENOAccountant