Summary
Overview
Work History
Education
Skills
Languages
Timeline
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CAROLINE W. MUTHONI

Nairobi

Summary

Proficient Project specialist known for high productivity and efficient task completion. Specialize in project coordination, stakeholder communication, and timeline management. Possess key soft skills including adaptability, problem-solving, and teamwork which enable success in fast-paced environments. Familiar with related codes and standards and successful in keeping work in line with regulations. Expert in managing contracts, paperwork, and timelines.

Overview

6
6
years of professional experience

Work History

Project Officer

Acal Consulting
03.2022 - 12.2024
  • Maintained accurate project documents and databases, tracked proposal deadlines, reporting schedules, and compliance requirements.
  • Managed executive calendars, scheduled meetings, and coordinated local and international travel arrangements.
  • Conducted post-project reviews to identify areas for improvement in future initiatives.
  • Organized logistics for high-level stakeholder meetings, including the preparation of agendas and presentations.
  • Supported project management systems (e.g., ClickUp, Trello, and MS Project) by updating task trackers and ensuring accountability for deliverables.
  • Built and maintained positive relationships with partners, stakeholders, and donors to support program implementation.
  • Managed team scope, schedule and assignments for duration of project.

Construction Project Assistant

Sparkle investments Limited
01.2020 - 12.2020
  • Led cross-functional teams, fostering collaboration between architects, engineers, and construction personnel.
  • Conducted regular meetings with clients to discuss progress reports and changes in scope or design.
  • Maintained safe work environment with zero accidents or lost work days.
  • Provided training sessions for new staff members regarding protocols and procedures.
  • Managed project operations, budget and timeline and collaborated with stakeholders to review status.
  • Negotiated with suppliers and vendors to procure materials and equipment at cost-effective rates.

Intern Project Administrator

Kenya Ports Authority
01.2019 - 07.2019
  • Participated in weekly reviews with senior managers regarding progress against established goals and objectives.
  • Provided administrative support for all aspects of project management including document control, tracking of resources, maintaining records and logs.
  • Ensured that all relevant documentation was properly filed after completion of a given task or goal.
  • Submitted budget estimates, progress reports and cost tracking reports.
  • Coordinated meetings with internal stakeholders to discuss project updates and timelines.

Education

Postgraduate Diploma - Modern Project Management

Saylor's Academy
06.2021

Bachelor of Science - Development Studies

Technical University of Mombasa
12-2018

Skills

  • Executive support - skilled in managing calendars, coordinating travel arrangements, briefing notes, and presentations to support senior staff
  • Program coordination - experienced in planning, tracking, and reporting on project activities to ensure deliverables are met on time
  • Stakeholder engagement - adept at organizing and documenting stakeholder meetings, while ensuring effective follow-up on action items, and fostering strong professional relationships
  • Discretion and professionalism: experienced in handling sensitive documents and information with confidentiality
  • Project management systems: proficient in project software such as MS Project to monitor progress and assign responsibilities

Languages

  • English, Proficient
  • German, Intermediate
  • Swahili, Native

Timeline

Project Officer

Acal Consulting
03.2022 - 12.2024

Construction Project Assistant

Sparkle investments Limited
01.2020 - 12.2020

Intern Project Administrator

Kenya Ports Authority
01.2019 - 07.2019

Postgraduate Diploma - Modern Project Management

Saylor's Academy

Bachelor of Science - Development Studies

Technical University of Mombasa

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CAROLINE W. MUTHONI