CAROLINE WAVINYA MULWA
NAIROBI
Summary
Dynamic Procurement Officer with a proven track record at Ngong Technical and Vocational College, adept at enhancing procurement efficiency and compliance. Skilled in contract management and supplier sourcing, I leverage strong problem-solving abilities to drive cost optimization and strategic decision-making, ensuring alignment with organizational goals.
Overview
5
5
years of professional experience
Work History
Procurement Officer
Ngong Technical and Vocational College
NAIROBI, KENYA
06.2023 - Current
- Created and introduced a procurement policy that has streamlined procurement processes, enhanced compliance with regulatory requirements, and resulted in improvement in procurement efficiency.
- Manage and prepare contracts, ensuring timely contract renewals and adherence to the public procurement and asset disposal regulations.
- Initiate and manage the supplier sourcing process, including prequalification, selection, development, and processing of quotations and tenders in a timely and transparent manner.
- Ensuring safe custody of all procurement documents through proper filing.
- Managed IT procurement and supplier sourcing processes, ensuring cost-effective purchases and supplier performance aligned with business objectives.
- Led strategic reviews of procurement categories, using data analysis to optimize decision-making and ensure alignment with market trends.
- Negotiated and managed contracts, ensuring compliance with legal standards and minimizing risks.
- Collaborated with cross-functional teams to implement IT procurement strategies that enhanced operational efficiency and cost management.
- Implemented financial models to evaluate capital.
- Conducting market surveys to march the market trends and obtain value of money.
- Prepare and submit regular financial, inventory, procurement, and other relevant reports.
- Oversee asset management by maintaining and updating both manual and system asset registers.
Warehouse Assistant
Mutari Hally Trading LTD
02.2023 - 05.2023
- Implemented a new inventory management system that reduced stock discrepancies.
- Dispatched goods to company retail outlets.
- Received and verified all incoming goods against delivery notes.
- Used the ERP system to manage stock levels, track inventory in real-time, and ensured the accuracy of stock records.
- Prepared inventory reports to assist management in decision-making.
- Conducted periodic stock takes to account for and report on inventory status.
- Managed stock adjustments, returns, and stock transfers within the system to ensure accurate inventory records.
- Even Business Park Embakasi.
Industrial Attachment
National Environment Management Authority
01.2021 - 04.2021
- Conducted a thorough audit of inventory records, identifying and resolving discrepancies.
- Supported procurement activities by issuing quotations, analyzing tenders, and managing procurement records in compliance with regulatory standards.
- Participated in the preparation of procurement reports, including inventory and financial status, supporting decision-making processes.
- Updated and tagged the Asset Register both manually and in the system in collaboration with the Fixed Asset Accountant.
- Conducted weekly inventory cycle counts for high-value and fast-moving items to maintain control and tracking.
Education
Bachelor of Logistics and Supply Chain Management -
Jaramogi Oginga Odinga University of Science And Technology
BONDO04-2022
Kenya Certificate of Secondary Education -
Kisau Girls Secondary School
MAKUENI11-2016
Skills
- Procurement and Supply Chain Management
- Supplier Sourcing and Management
- Contract Management
- Inventory Management
- Problem-Solving Skills
- Team Leadership
- Organizational and Planning
- Technical Proficiency
- Financial Management & Cost Optimization
- Supplier Relationship Management
- ERP Systems & Automation
- Compliance & Reporting
References
Available on request.
Additional Information
Member of Kenya Institute of Supplies Management (KISM), 83865
Timeline
Procurement Officer
Ngong Technical and Vocational College
06.2023 - Current
Warehouse Assistant
Mutari Hally Trading LTD
02.2023 - 05.2023
Industrial Attachment
National Environment Management Authority
01.2021 - 04.2021
Bachelor of Logistics and Supply Chain Management -
Jaramogi Oginga Odinga University of Science And Technology
Kenya Certificate of Secondary Education -
Kisau Girls Secondary School