CAROLINE KOSGEI JEMUTAI
Kitengela, Kajiado
Summary
Experienced Supply Chain and Procurement Professional with over 12 years in public-sector procurement. Specialises in competitive tendering, contract management, and regulatory compliance within multi-county infrastructure programmes. Strengthens accountability, mitigates procurement risks, and delivers value-for-money outcomes across diverse operational landscapes.
Overview
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1
Language
1
1
Certification
15
15
years of professional experience
Work History
Ag. Principal Supply Chain Management Officer
Kenya Urban Roads Authority
, Lower Eastern Region
01.2024 - Current
- Defined strategic goals for departmental alignment with institutional objectives.
- Contributed to the formulation and implementation of divisional strategic objectives aligned to institutional strategic plans and national infrastructure development goals.
- Contributed to the development, review, and implementation of procurement & asset disposal policies and internal SCM guidelines to ensure compliance with PPADA 2015.
- Conducted needs assessments and market analysis to develop comprehensive annual procurement plans for works, goods, consultancy, and administrative services, aligning with strategic objectives.
- Prepared draft annual work plans, procurement plans, and divisional budgets in line with approved development programs.
- Monitored supply markets and industry trends (price fluctuations, supplier capacity, material shortages, regulatory changes) and advised management on risk mitigation strategies.
- Supported achievement of departmental Key Result Areas (KRAs) through performance monitoring, reporting, and cross-functional collaboration with finance, engineering, and project management teams.
- Provided strategic advice to management on aggregation of procurement requirements to achieve economies of scale and cost efficiency.
- Executed procurement planning processes following established guidelines.
- Led regional procurement planning processes, ensuring alignment with approved budgets and full compliance with the Public Procurement and Asset Disposal Act and related Regulations.
- Prepared and consolidated annual regional procurement plans, integrating user department requirements into institutional strategic objectives.
- Maintained and regularly updated standing lists of registered and prequalified suppliers in accordance with Sections 57 and 71 of PPADA 2015.
- Prepared tender documents, bidding documents, Requests for Proposals (RFPs), Requests for Quotations (RFQs), and Expressions of Interest (EOIs) ensuring fairness, transparency, and competitiveness.
- Published and distributed procurement and disposal opportunities in compliance with statutory requirements.
- Coordinated receipt and public opening of tenders in accordance with procurement regulations.
- Submitted lists of registered/prequalified suppliers and contractors for approval by the Accounting Officer.
- Issued procurement and asset disposal documents in strict compliance with PPADA and attendant Regulations.
- Proposed membership of Tender Evaluation, Inspection & Acceptance, and Disposal Committees for appointment by the Accounting Officer.
- Served as Secretariat to Evaluation, Inspection & Acceptance, and Disposal Committees.
- Coordinated evaluation of tenders, quotations, and proposals ensuring adherence to evaluation criteria and legal frameworks.
- Participated in negotiations where permitted under the Act and documented negotiation proceedings.
- Prepared and published tender award notices and drafted contract agreements in line with award decisions.
- Prepared and issued regret and debriefing letters to unsuccessful bidders.
- Drafted contract variations, addenda, and modifications in compliance with procurement regulations.
- Maintained proper procurement and asset disposal records and archives for audit and compliance purposes.
- Provided documentation and information required for investigations, administrative reviews, or debarment proceedings.
- Prepared and submitted statutory procurement reports to the National Treasury and PPRA as required.
- Monitored contract implementation by user departments to ensure compliance with contractual terms and conditions.
- Reported significant contract performance deviations to the Director Supply Chain Management and recommended corrective action.
- Prepared consolidated annual asset disposal plans.
- Conducted market surveys and price analysis to support tender evaluation and adjudication processes.
- Certified supplier invoices for payment processing upon confirmation of delivery and compliance with contract terms.
- Recommended extension of tender validity periods where necessary to facilitate completion of evaluation processes.
- Provided high-level administrative coordination support, including facilitation of official travel arrangements and conference logistics for staff, ensuring operational efficiency.
- Ensured compliance with ethical standards, conflict-of-interest policies, and regulatory requirements in all procurement activities.
- Oversaw implementation of procurement policies, procedures, and regulatory frameworks across the region to strengthen governance and accountability.
- Coordinated preparation and submission of internal management reports and external statutory procurement reports to oversight bodies.
- Responded to internal and external audit queries, implementing corrective actions and strengthening internal control mechanisms.
- Completed assigned tasks to support regional supply chain governance and operational excellence.
- Road Sector (Kenya Urban Roads Authority-Lower Eastern Region)
Senior Assistant Supply Chain Management Officer
Kenya Urban Roads Authority
Headquarters
01.2015 - 01.2024
- Strategic Procurement Planning & Compliance
- Oversaw procurement planning for the region, ensuring alignment with organizational objectives, budgetary allocations, and full compliance with the Public Procurement and Asset Disposal Act and regulatory guidelines.
- Prepared, consolidated, and monitored the regional procurement plan, integrating departmental requirements and strategic priorities.
- Led requisition and purchase order processes through Microsoft Dynamics ERP system, optimizing workflow efficiency and approval controls.
- Conducted market surveys and price benchmarking to inform sourcing decisions and optimize value for money across all regional procurements.
- Contract & Supplier Management
- Coordinated implementation and monitoring of contracts in liaison with user departments, ensuring compliance with contractual terms, timelines, and quality standards.
- Managed tendering activities to ensure compliance and fairness.
- Prepared and administered tender and contract documents pre- and post-award, ensuring compliance with regulatory frameworks and organizational policies.
- Coordinated governance and audit activities for procurement.
- Coordinated preparation and submission of internal and statutory procurement reports to oversight authorities, ensuring transparency and accountability.
- Responded to internal and external audit reports, implemented corrective measures, and ensured continuous improvement of supply chain processes.
- Conducted ongoing auditing and evaluation of procurement and SCM processes, strengthening internal controls, governance, and regulatory compliance.
- Ensured all procurement activities adhered to ethical standards, conflict-of-interest policies, and statutory procurement regulations.
- Streamlined supplier prequalification, vendor registration, and vendor profile creation in ERP systems, maintaining an updated and compliant supplier database.
- Supervised receipt, inspection, and verification of goods and services, maintaining accuracy, timeliness, and accountability of stock movements.
- Managed asset disposal processes and maintained an up-to-date regional asset register, ensuring compliance with statutory requirements.
- Acted as Secretariat for tender evaluation, inspection, and acceptance committees for works, goods, and services.
- Participated in tender opening, quotation analysis, and adjudication activities, ensuring transparency, fairness, and adherence to evaluation criteria.
- Coordinated uploading of tender documents on the Public Procurement Portal to maintain regulatory compliance and transparency.
- Provided high-level administrative support to ensure smooth regional operations, including booking of conference facilities and travel arrangements for staff.
- Supervised stock receipt and verification procedures, payments to suppliers, and preparation of procurement-related documentation.
- Road Sector (Kenya Urban Roads Authority-Headquarters)
Stores Clerk
Kenya Urban Roads Authority
North Rift Region
01.2014 - 01.2015
- Managed store operations including stock level monitoring, inventory control, and replenishment planning to ensure optimal stock availability and minimise variances.
- Coordinated receipt and issuance of goods from suppliers to user departments, ensuring proper inspection and documentation for accountability.
- Raised and processed Goods Received Notes (GRNs) and Store Requisition Notes (SRNs) in accordance with internal control procedures.
- Conducted annual stock-taking exercises, reconciling physical inventory with system records and supporting audit compliance.
- Drafted and administered Local Purchase Orders (LPOs), ensuring accuracy of pricing, quantities, and contractual terms.
- Prepared supplier payment documentation and verified supporting documents for submission to the Finance Department for processing.
- Facilitated purchase requisitions and approval workflows, ensuring adherence to internal authorisation frameworks.
- Analysed and evaluated quotations, ensuring compliance with evaluation criteria and focus on value-for-money principles.
- Conducted tender opening processes in accordance with public procurement regulations.
- Prepared technical specifications and defined standards for goods and services to ensure compliance with user requirements and procurement regulations.
- Coordinated preparation, administration, and quotations in line with public procurement procedures.
- Contributed to preparation of draft annual procurement plans aligned with departmental requirements and approved budgets.
General Attendant
Kenya Urban Roads Authority
North Rift Region
01.2012 - 01.2014
- Coordinated store management functions, improving stock control, optimising inventory, and planning materials replenishment.
- Ensured compliance with inventory management procedures during receipt, inspection, storage, and issuance of goods.
- Led periodic and annual stock-taking exercises, reconciling physical counts with inventory records and reporting variances to enhance accuracy.
- Maintained accurate documentation for Goods Received Notes (GRNs), issue vouchers, and stock records to support audit and compliance requirements.
- Facilitated internal service delivery by ensuring timely availability and issuance of materials to support project teams and user departments.
- Maintained inventory records within ERP/IFMIS systems and ensured proper filing and archival of store documentation.
- Duties Responsibilities:
- Oversaw road sector initiatives in North Rift Region.
Education
Doctor of Philosophy Degree - Public Policy
University of Nairobi
11-2026
Diploma - Procurement and Supply
Chartered Institute of Procurement and Supply (CIPS)
United Kingdom01-2025
Master of Science - Procurement and Contract Management
Jomo Kenyatta University of Agriculture and Technology
Nairobi01-2019
Bachelor of Business Management - Purchasing and Supplies Option
Moi University
Eldoret01-2015
Skills
- Strategic Procurement Planning
- Regulatory compliance
- Competitive bidding
- Contract administration
- Stakeholder Engagement
- Market intelligence
- Financial control
- Governance & Oversight
- Systems & Technology
- Procurement strategy
- Contract management
- Supplier management
- Budget management
- Public procurement compliance
- ERP systems
- Compliance monitoring
- Stakeholder communication
- Material Management
- Project Coordination
- Effective communication
- Operational Excellence
- Risk expertise
- Data decision-making
- Time management
- Process Improvement
- Performance enhancement
- Logistics knowledge
- Operations oversight
- Market analysis
- Performance oversight
- Negotiation skills
Languages
English
Proficient
C2
Certification
- License no: K513/2017 – Kenya Institute of Supplies Management (KISM)
- Member no: 71376 – Kenya Institute of Supplies Management (KISM)
- Diploma Member no:005590905 – Chartered Institute of Procurement & Supply (CIPS)
- Member no: 05995 – Certified Procurement and Supply Professional of Kenya-CPSP-K (KISEB)
REFEREES
- Eng. Edwin, Kiplagat Limo., Deputy Director-Urban Road Coordination, +254722107432, Kenya Urban Roads Authority, Po box 2605-90100, Machakos
- Lizzy, Makena Mwiti., Assistant Director-Tenders and Contracts, +254728501811, Kenya Urban Roads Authority, Po box 41727-00100, Nairobi
- Dr Joel, Tuwei, Senior Lecturer, Joeltuwey9@gmail.com, +254700480827, Moi University, Po box 30900-30100, Eldoret
Accomplishments
- Managed end-to-end procurement of goods, works, and consultancy services valued at Kshs. 350,000, ensuring full compliance and audit readiness.
- Coordinated supply chain operations across four counties support 47.93 km road network.
- Led competitive bidding processes and strengthened contract performance monitoring systems.
- Achieved zero major audit queries through strengthened internal controls.
EXECUTIVE TRAINING & PROFESSIONAL DEVELOPMENT
- Strategic Leadership Development Program (SLDP), Kenya School of Management- Embu, January 2024 - March 2024
- Warehouse Management: Inventory, Stock and Supply Chains, Alison, June 2022
- Occupational Safety and Health Committee Training, Diligence Consultants Limited-February 2022
- Senior Management Course (SMC), Kenya School of Management- Mombasa, November 2021 - December 2021
- Public Procurement and Asset Disposal Act(PPADA),2015,P&H Consultants Limited-May 2021
- Public Procurement and Asset Disposal Regulation (PPADR), 2020,The Global Procurement Academy Limited-December 2020
- Supervisory Management Course, Kenya School of Government - Mombasa, June 2018 - July 2018
- Optimizing Procurement Performance in a Dynamic Environment Workshop, Kenya Institute of Supplies Management (KISM), June 2018
- Quality Management Systems ISO 9001:2015 Transition Course, Kenya Bureau of Standards-March 2018
Timeline
Ag. Principal Supply Chain Management Officer
Kenya Urban Roads Authority
01.2024 - Current
Senior Assistant Supply Chain Management Officer
Kenya Urban Roads Authority
01.2015 - 01.2024
Stores Clerk
Kenya Urban Roads Authority
01.2014 - 01.2015
General Attendant
Kenya Urban Roads Authority
01.2012 - 01.2014
Doctor of Philosophy Degree - Public Policy
University of Nairobi
Diploma - Procurement and Supply
Chartered Institute of Procurement and Supply (CIPS)
Master of Science - Procurement and Contract Management
Jomo Kenyatta University of Agriculture and Technology
Bachelor of Business Management - Purchasing and Supplies Option
Moi University