CAROL MWENDE KILONZO
Finance And Accounting Professional
Machakos
Summary
Results oriented Certified Public Accountant of Kenya (CPA) with expertise in; Budgeting and Variance reporting, Financial planning, analysis and reporting, Financial modelling, Internal Controls, Forecasting and Risk management. Public Finance Management, Cash flow / liquidity planning & management, General Ledger Administration, Payroll management, Treasury Management. Tax Planning and Compliance, Fixed Assets register management.
Overview
2026
2026
years of professional experience
9
9
years of post-secondary education
Work History
PROJECT OFFICER
USAID Health Equity Resource Optimization (HERO) PROJECT
2 2024 - Current
- Conceptualizing, planning and implementing activities that support the completion of project goals and objectives
- Developing activity proposals that details rationale, target beneficiaries, activity design, expected outcomes and activity budget
- Regularly provide technical inputs to all ongoing projects
- Ensuring linkage with different stakeholders such as local government units, National and local government agencies, civil society organizations towards building a support network for the project
- Preparing and ensuring cash flow allocation for the implementation of project activities on a monthly basis
- Coordinating and planning of meetings and conferences
- Processing travel and accommodation requests and managing vehicles scheduling for project activities
- Disburse funds as per approved budget
- Facilitating meetings reimbursement to participants
- Ensuring all office equipment is well maintained and updated in the assets register
- Managing office float while ensuring compliance with donor rules and regulations.
FINANCE OFFICER
Machakos CHMT CIHEB Kenya Program
10.2022 - 01.2024
- Prepared financial reports and ascertained supporting documents for compliance with GAAPS, GOK and donor policies
- Maintained books of accounts, financial records and implemented policies and procedures for assigned donors
- Recorded budgets and transactions using QuickBooks financial software
- Generated timely monthly and quarterly progress reports as required by the partners
- Prepared sub-recipient monthly invoice and expenditure reports for the grant’s management team
- Monitored expenditure and performance indicators of the sub agreement against the approved budget activities
- Acted as an agent to the bank and Prepared monthly bank reconciliations, monitored and safeguarded banking instruments
- Performed banking and transactions activities including cheque encashment, cheque deposits and wire transfers
- Ensured timely payroll processing effected all statutory deductions-NHIF, NSSF, PAYE, HELB, NITA, HOUSING LEVY and ensured prompt remittance to the respective authorities
- Ensured timely submission of all supported staff timesheets
- Prepared monthly advance and payable reconciliation reports
- Prepared monthly payroll reconciliation
- Conducted financial site visits to supported facilities and participating in the assessment of capacity gaps in facilities and report findings and recommendations to address them
- Conducted monthly meetings with the program team to discuss the budget and burn rates
- Participated in monthly financial reviews
- Supported both internal and external audits and business systems analysis and developing action plans for audit findings and recommendations
- Ensured up to date filing of financial records and up to date retention of HR records
- Provided logistics support for meetings, trainings and travel arrangements.
ACCOUNTANT
Machakos County –Kathiani Level 4 hospital
07.2016 - 03.2019
- Planned the Hospital Annual Budget in line with the County directives, monitored, controlled and reported Annual Budget implementation
- Prepared monthly budgetary performance reports
- Prepared management and statutory reports which included monthly Expenditure returns, monthly bank reconciliations, revenue/AIA returns, Cash flow statements, analysis of deposits and final accounts
- Accounting for special funds, programmes and project funds (NHIF-Linda Mama Project, DANIDA, UHC)
- Performed cash flow forecasting, budgeting and worked closely with the operations and project teams in analyzing margins, variances and cost analysis
- Minimized overdrafts and loans by preparation of timely and accurate cash flow forecasts
- Prepared monthly and annual Management accounts and financial reports while ensuring adherence to Government financial and accounting procedures
- Managed petty cash including reimbursements, daily reconciliations and processing the entries into the Accounting System / IFMIS system
- Prepared payments for various suppliers, vendors, contractors, casuals and contracted staff and issuing cheques in time
- Prepared Staff payroll (100+ Heads) and effected all statutory and compulsory deductions and their subsequent prompt remittance to the respective authorities
- Computed taxes owed and prepared tax returns, ensuring compliance with payment, reporting and other tax requirements like meeting deadline dates in filing returns
- Supervised and monitored revenue collection, billing, NHIF claims, income, recording and banking of revenue in accordance to Government procedures
- Prepared and analyzed accounting records and financial reports to ensure conformance to reporting and procedural standards
- Executed the expenditure process observing all the internal controls, prepared timely and accurate monthly expenditure reports
- Analyzed imprest expenditure according to stipulated expenditure codes and made sure reimbursements were made on time
- Monitored capital asset expenditures, updated the asset register, tracked the changes in fixed assets through acquisition, disposal or transfers.
ACCOUNTS /BILLING CLERK
Machakos Level 5 hospital
03.2015 - 06.2016
- Provided out / in patient related front office services in line with assigned duties (patient registration, billing and invoice processing and cashiering)
- Resolving customer complaints and responded adequately to patient’s and customers’ questions that relate to cash transactions
- Handled disputed bills and negotiated to bring payment within the agreed terms
- Collected 100% of credit due from Corporate Customers hence reducing creditors aging and bad debts for the Hospital
- Interacted with Insurance companies and get information about the policy of the patient and process pre-authorizations
- Managed NHIF claims and reconciled submitted against paid NHIF claims
- Maintained the Hospital debtor’s ledger, prepared ageing analyses and recommended provision for bad debts as per hospital policy
- Carried out monthly reconciliations and inter unit accounts
- Maintained all accounting records and ensured discrepancies had been reported and resolved with the line manager
- Observed and adhered to cash handling procedures, policies and/ or administrative requirements with respect to infection prevention and control, health and safety measures and emergency procedures.
Education
Bachelor of Co-operative Business (Finance Option) -
Jomo Kenyatta University of Agriculture and Technology
09.2009 - 09.2012
Certified Public Accountant - undefined
Vision Institute of Professionals
02.2013 - 12.2015
Kenya Certificate of Secondary Education - undefined
Machakos Girls High School
01.2005 - 01.2008
Skills
Expertise in preparing and analyzing Financial & Management reports while ensuring compliance to IAS, IFRS, IPSAS, GAAP’s, GOK, Internal Controls and Ministry of Health (MOH) reporting procedures Tax management; well versed in various taxes including (VAT, Withholding taxes, PAYE, Housing Levy) and submission of statutory returns via KRA I-tax system In-depth knowledge in managing funds/finances (budgeting, planning, expenditure monitoring and reporting) for Health Projects funded by USAID, CDC, DANIDA, Ministry of Health (MOH) and Government of Kenya (GOK) Good relationship management & negotiation skills in liaising with Partners, Suppliers, Banks, KRA, Auditors and other Regulatory Authorities Skilled at developing and reviewing credit control policies & procedures (receivables and payables) with the aim of ensuring better cash cycle management, suitable liquidity and minimize credit exposures Skilled in analyzing Financial / Accounting data and prepare Financial reports, statements and projections using financial systems (QuickBooks, Advanced Excel and IFMIS) Conversant with Medical Insurance billing and NHIF systems Multi-tasking skills with ability to manage conflicting workloads, meet tight deadlines and work under pressure with high level of accuracy / integrity Strong analytical, budgeting and planning skills with ability to manage budgets and finances of multiple projects running concurrently Strong telephone handling, listening, problem solving, conflict management and negotiation skills Team player with excellent public relations, time management, communication and planning and follow-through skills
References
- DR. Gladys Rono, Regional Coordinator, USAID HERO, +254 721220281, RONO.GLADYS@ku.ac.ke
- George Mbithi, Project Finance Manager, Machakos County CDC HIV/AIDS Program-TWAWEZA PROJECT, +254 720732745, gmbithinaishi@gmail.com
- Michael Musyoki, Director Accounting Services, Machakos County, +254 723 670 528, musyoki.muli@gmail.com
Training
- Gender 101 Training, USAID
- Gender and Sexual Diversity, PEPFAR Virtual Academy
- Financial Reporting, Kenya School of Government (KSG), 08/01/18
- Certificate in QuickBooks, Machakos Institute of Technology, 04/01/14, 06/01/14
- Certificate in Microsoft Office applications, Leaders Institute of Professional Studies, 11/01/12, 12/01/12
Timeline
FINANCE OFFICER
Machakos CHMT CIHEB Kenya Program
10.2022 - 01.2024
ACCOUNTANT
Machakos County –Kathiani Level 4 hospital
07.2016 - 03.2019
ACCOUNTS /BILLING CLERK
Machakos Level 5 hospital
03.2015 - 06.2016
Certified Public Accountant - undefined
Vision Institute of Professionals
02.2013 - 12.2015
Bachelor of Co-operative Business (Finance Option) -
Jomo Kenyatta University of Agriculture and Technology
09.2009 - 09.2012
Kenya Certificate of Secondary Education - undefined
Machakos Girls High School
01.2005 - 01.2008
PROJECT OFFICER
USAID Health Equity Resource Optimization (HERO) PROJECT
2 2024 - Current
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