Summary
Overview
Work History
Education
Skills
Certification
Signature Competences
Timeline
Generic

Brian Sande

Payables Accountant
Nairobi

Summary

Highly motivated finance, accounting, and CPA finalist with over 5 years of experience in financial management, budgeting, forecasting, and reconciliation. Proficient in utilizing ERP systems such as SAP, Microsoft Dynamics 365 BC, and QuickBooks to optimize accounting operations. Demonstrated success in overseeing accounting operations, safeguarding assets, and ensuring compliance with financial procedures. Skilled in financial reporting, variance analysis, and fostering collaboration across departments. Eager to leverage expertise in accounting operations and financial analysis to make a valuable contribution to the finance team.

Overview

8
8
years of professional experience
16
16
years of post-secondary education
1
1
Certification

Work History

Payables Accountant

National Cereals and Produce Board
03.2023 - Current
  • Receiving service providers' invoices and check whether they have all supporting documents attached
  • Analyzing customer invoices in the system before preparing the payment within 2 days of receipt of the invoice
  • Reconciling of control accounts for local authority cess, accruals, creditors and suppliers, import account, and necessary corrections are done every month before the 5th of every month
  • Processing staff claims to offset imprest on purchases are processed within two days from the date of receipt
  • Preparing schedules supporting monthly accounts that are forwarded to the financial accountant before the 8th of every month
  • Preparing schedules supporting the quarterly accounts that are forwarded to the financial accountant before the 10th of every quarter
  • Responding to correspondences from customers and audit queries within 3 days upon receipt of all the necessary documentation
  • Processing the withholding VAT payment after receiving analysis within 5 days after payment has been made
  • Processing all payments to county government on land rates before the statutory deadline of 31st March annually to avoid penalties on receipt of demand notes
  • Raising debit notes on losses upon receipt of recovery notice from the Finance Manager monthly
  • Performed detailed reconciliations of control accounts and oversaw the monthly processing of payments, ensuring accuracy in cost data and overhead tracking
  • Analyzed financial trends and prepared forecasts, identifying key cost drivers and providing insights to management for better decision-making

Reporting Accountant

Uchumi Supermarkets PLC
01.2022 - 09.2022
  • Monthly preparation of accurate management accounts incorporating the statement of comprehensive income, statement of financial position, cash flow statement, and statement of changes in equity including the supporting schedules
  • Monthly review of all the balance sheet schedules including ensuring all sub-ledger to General Ledger reconciliations have no differences
  • Managed external audits including timely availing of required information, handling queries and the management letter to ensure arising matters are closed
  • Managed fixed assets by ensuring completeness of Fixed Asset Register and physical assets
  • Ensured all company costs are captured through Purchase Orders that are timely received and matched with invoices
  • Ensured all accrued expenses and contingencies are correctly reported
  • Managed statutory filings by ensuring filing as per regulations
  • Ensured nil penalty for non-compliance with regulatory requirements
  • Observed key dates for half-year, full-year, and Annual General Meeting financial statement submission dates
  • Ensured depreciation is accurately done monthly and timely retirement of decommissioned assets
  • Ensured completeness of revenue lines and prevented revenue leakage by reconciling sales to cash received

Receivables Accountant

Lakeland Cargo Logistics
09.2021 - 12.2021
  • Daily follow-up of the previous day's sales collection from branches and banking
  • Maintained up to date branch billing system
  • Updated daily sales summary from branches on QuickBooks
  • Generated invoices to branches; facilitated collection/payment of invoices due by sending bill reminders and contacting branch supervisors
  • Performed debtors' reconciliation to ensure all payments are correctly booked
  • Monitored customer account details for non-payments, delayed payments, and irregularities to resolve payment discrepancies
  • Maintained cut-off procedures that endured timely reporting and action plans
  • Generated aging analysis for accounts receivable status
  • Maintained and fostered strong customer relationships
  • Developed and established credit policy to assess customer behavior together with mitigating credit risk
  • Ensured validation of financial documentation processes like LPOs, invoices, and contracts for completeness in supplier management
  • Recorded, confirmed, and updated accounts records for all withholding taxes for all creditors and value-added tax for debtors
  • Prepared financial statements; statement of comprehensive income, statement of financial position, cash flow statement, and statement of changes in equity
  • Prepared regular monthly management reports for purposes of decision-making purposes

Accounts Officer - Payables Accountant

Intraspeed Arcpro (Kenya) Ltd
03.2019 - 08.2021
  • Responsible for processing and monitoring payments and expenditures in a timely and accurate manner and ensuring vendors are paid within established time limits
  • Received suppliers' invoices from the store and confirmed posting accuracy, all supporting documents such as LPO, Delivery notes, and G.R.N
  • Are attached before submitting them for payment
  • Checked all financial transactions for accuracy before posting and served as a control for invoices dispatched to clients by ensuring that they reflected agreed quotations
  • Reviewed invoices for appropriate documentation and approval before payments
  • Prepared payments on the banking platform
  • Kept the business up to date on the progress of creditors' payments
  • Reconciled accounts payable transactions in the suppliers' accounts and ensured that all monthly suppliers' statements tally with suppliers' ledger
  • Ensured that the Cash purchase control account was reconciled against payments daily
  • Maintains vendor/suppliers' files and cheque payment voucher/Remittance indicating the serialization
  • Created updates and maintained vendor-filing systems by ensuring that all account opening documents should be received as per company policies and procedures
  • Maintained electronic files and documentation thoroughly and accurately in compliance with company policies and accounting procedures
  • Provided supporting documentation for audits with regards to the suppliers/Accounts payables accounts
  • Audited the expense reports
  • Participated in formulating and implementing internal controls, policies, and procedures
  • Supported and collaborated with other departments to improve processes and efficiencies
  • Produced monthly aging reports for all suppliers to determine the period it takes to make supplier payments
  • Prepared suppliers' payment schedule report monthly
  • Assisted in the preparation of financial statements yearly and adjustments arising
  • Assisted with end-month procedures and preparation of journal entries that reconciled the G.L
  • Accounts
  • Managed office petty cash, including reimbursements, daily reconciliations, and processing the entries into the system
  • Prepared & paid all statutory deductions on a timely basis
  • I.e., P.A.Y.E, N.H.I.F., N.S.S.F., H.E.L.B
  • & withholding tax and V.A.T
  • Set new supplier accounts and amend existing supplier details as necessary
  • Delegated duties and prioritized duties to other Accounts Payable staff while handling urgent matters
  • Constantly communicated with our clients to resolve issues and obtain information
  • Provided the Accountants with statements and assisted with bank reconciliation queries

Audit Assistant

Olsen Partners
07.2018 - 02.2019
  • Responsible for the execution of client audit functions assigned, and assists in the delivery of timely documentation of audit findings to management for review
  • Planned and developed audit strategies for audit engagements
  • Ensured Internal Controls were effective and the organization was operating under them by preparing reports and documentation
  • Checked and ensured compliance with regular returns for V.A.T., PAYE, and payroll statutory deductions
  • Ensured that Organizations have Effective Finance and Procurement policies that are well structured
  • Drafted management letters with recommendations to various Organizations on how to improve their areas of weakness
  • Collected data on information systems and processes of the auditee institution to be used to validate the financial documents
  • Obtained an in-depth understanding of each function to be audited, identified, and assessed risk during the audit process
  • Inspected and correlated the overall audit report with the balance sheets provided and report it to the seniors for approval to detect fraud and bring it to the notice of the senior auditors
  • Assisted in developing, presenting, and finalizing audit reports
  • Assisted in the preparation of documents, i.e., working papers, planning memorandums, and audit reports as required by management in line with the quality standards of the audit process

Cashier

Peteel Bakery
08.2017 - 06.2018
  • Managed cash register operations, including processing payments for suppliers and ensuring accuracy of all transactions
  • Ensured timely generation of sales reports and reconciled cash transactions with sales data daily
  • Handled customer inquiries, processed returns, and provided exceptional customer service, ensuring customer satisfaction
  • Maintained accurate records of credit and cash sales, ensuring all transactions aligned with store procedures
  • Monitored stock levels, provided customer support on product inquiries, and assisted in inventory management
  • Supported the preparation of financial statements by ensuring all cash receipts were accurately recorded for reporting

Education

Bachelor of Commerce - Finance

University of Nairobi
Nairobi, Kenya
04.2001 - 01.2017

Skills

  • Accounting Operations
  • Financial Reporting & Analysis
  • ERP Systems
  • Internal Controls & Audits
  • Budgeting & Forecasting
  • Cross-Departmental Collaboration
  • Leadership & Management
  • Strong communication skills
  • Tax compliance

Certification

Certified Public Accountant (C.P.A. Finalist), 2016

Signature Competences

  • Accounting Operations: Overseeing financial transactions, safeguarding assets, ensuring compliance with accounting procedures.
  • Financial Reporting & Analysis: Preparing management accounts, financial reports, and variance analysis.
  • ERP Systems: Proficient in SAP, Microsoft Dynamics 365 BC, QuickBooks.
  • Internal Controls & Audits: Strong experience in ensuring adherence to internal controls, supporting audit functions, and ensuring financial accuracy.
  • Budgeting & Forecasting: Assisting in the preparation and implementation of budgets, ensuring financial goals are achieved.
  • Cross-Departmental Collaboration: Coordinating with other departments to align financial strategies with organizational goals and including month/year end closing process.
  • Leadership & Management: Supervising staff, managing financial tasks, and providing actionable insights to senior management.

Timeline

Payables Accountant

National Cereals and Produce Board
03.2023 - Current

Reporting Accountant

Uchumi Supermarkets PLC
01.2022 - 09.2022

Receivables Accountant

Lakeland Cargo Logistics
09.2021 - 12.2021

Accounts Officer - Payables Accountant

Intraspeed Arcpro (Kenya) Ltd
03.2019 - 08.2021

Audit Assistant

Olsen Partners
07.2018 - 02.2019

Cashier

Peteel Bakery
08.2017 - 06.2018

Bachelor of Commerce - Finance

University of Nairobi
04.2001 - 01.2017

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