BRIAN MUGESANI AGOI
Nairobi
Summary
Highly organized and adaptable administrative professional with expertise in finance, human resources, and office operations, including maintaining accurate records in systems. Skilled in interpreting regulations, advising staff, and ensuring a safe and respectful workplace. Experienced in recruitment, budget preparation, risk identification and management, and conducting surveys to support data-driven decisions. Proactive communicator with leadership potential, capable of supervising office services, handling confidential tasks, and driving procedural improvements to enhance operational efficiency and align with organizational goals.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Senior Legal Administrative Assistant
P.K. MURITHI ASSOCIATES
NAIROBI, KENYA
01.2024 - Current
- Provide administrative support to boost firm's document production and legal correspondence.
- Handle confidential information with discretion and integrity.
- Scheduled meetings, appointments and travel arrangements for attorneys.
- Reviewed invoices from vendors to ensure accuracy of charges before submitting payment requests.
- Monitored dockets of assigned cases in order to ensure compliance with all applicable laws and regulations.
- Provide administrative support and conducted research to assist attorneys in civil litigation preparation.
- Acted as liaison between clients, vendors and attorneys.
- Processed and distributed invoices to bill clients.
- Managed calendars for multiple attorneys simultaneously.
- Participated in client interviews, observed questioning process and documented information.
- Routed contracts, agreements and invoices through proper signature process.
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Coordinated daily operations of the law office including mail distribution and supplies inventory management.
- Performed data entry tasks related to case-specific information into a variety of software programs such as Excel, Word, Access.
- Reviewed and organized legal documents such as contracts, pleadings, motions and correspondence.
- Create spreadsheets to track case information and deadlines.
- Inventoried and managed office supplies to keep team efficient and on-task.
- Proofread documents before they were submitted or filed.
- Composed, edited and typed complex memos and reports with job-related software.
Legal Administrative Assistant
PESAFLOW LTD
NAIROBI, KENYA
02.2023 - 12.2023
- Provided administrative support and conducted research to assist attorneys in civil litigation preparation.
- Handled confidential information with discretion and integrity.
- Provided administrative support to boost firm's document production and legal correspondence.
- Prepared invoices, expense reports and other financial documentation as required by the firm's accounting team.
- Monitored dockets of assigned cases in order to ensure compliance with all applicable laws and regulations.
- Created spreadsheets to track case information and deadlines.
- Inventoried and managed office supplies to keep team efficient and on-task.
- Composed, edited and typed complex memos and reports with job-related software.
- Coordinated multiple schedules using online calendaring system.
- Mentored junior team members and managed employee relationships.
- Performed data entry tasks related to case-specific information into a variety of software programs such as Excel, Word, Access.
- Prepared and processed expense reports for relevant employees.
- Conducted system analysis and testing to identify and resolve technical issues or inefficiencies.
Administrative Assistant
Rise And Learn Global
Nairobi, KENYA
06.2018 - 07.2021
- Directed customer communication to the appropriate department personnel.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Composed, edited and typed complex memos and reports with job-related software.
- Processed invoices for payment using accounting software applications.
- Managed database systems containing customer contact information.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Reduced financial discrepancies by accurately analyzing and managing client orders and invoices.
- Handled confidential documents in an organized fashion according to established protocol.
- Scheduled appointments between clients and customers and internal staff members.
- Compiled data from various sources into organized reports for review by management team.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.
- Achieved cost-savings by developing functional solutions to problems.
- Handled sensitive information with discretion, maintaining confidentiality and compliance with relevant laws and policies.
Data Entry Clerk
Women Education Researchers Of Kenya
Nairobi
07.2019 - 09.2019
- Input client information into spreadsheets and company database to provide leaders with quick access to essential client data.
- Identified and corrected data entry errors to prevent duplication across systems.
- Compiled, sorted and verified electronic data against hard copies to support quality control efforts.
- Adhered to strict data confidentiality policies to prevent information leakage.
- Proofread and edited documents to correct errors.
- Reviewed source documents to locate required data for entry.
- Exercised discretion in executing specific protocols based on data type and project scope, applying company policies and industry experience to create complete, useful records.
Research Assistant
APHRC
Nairobi
05.2018 - 07.2018
- Reviewed new research literature to remain current with examination procedures.
- Completed research assignments by organizing data, generating spreadsheets and drafting reports.
- Conducted qualitative and quantitative analysis on data assigned.
- Applied good documentation practices when recording data and managing source documentation.
- Recorded, reported and posted specimen results in company software.
- Developed exemplary rapport with personnel and interviewees by demonstrating compassion and scientific expertise.
Data Collector Enumerator
USIU
Nairobi, KENYA
02.2018 - 05.2018
- Performed in-person and telephone studies and tracked responses.
- Kept data secure and followed proper procedures for uploading and transmitting information.
- Documented observations alongside required data.
- Stayed on top of daily workload with speed and efficiency.
- Utilized effective speaking skills to ask questions of survey participants and prompted adequate responses in-person or over telephone.
Education
Bachelor of Arts - LAW
JKUAT- KAREN
Nairobi06-2025
Associate of Science - INTERNATIONAL COMPUTER DRIVING LICENCE
INSTITUTE oF ADVANCED TECHNOLOGY
NAIROBI01.2016
High School Diploma -
ST PIUS X SEMINARY
NKUBU11.2015
Associate of Science - DIPLOMA iN BUSINESS AND ICT
INSTITUTE of ADVANCED TECHNOLOGY
NAIROBISkills
- Proficient in administrative and organizational tasks, including managing office operations, maintaining records, and handling logistics
- Detail-oriented, with strong communication skills for briefing, reporting, and collaborative discussions
- Skilled in problem-solving, risk management, and analyzing changes to recommend actionable improvements
- Experienced in recruitment and HR management, from candidate evaluation to personnel record oversight
- Technically adept and savvy for efficient data handling
- Demonstrates leadership in supervising operations, and financial acumen in budgeting and cost evaluations, excels in interpersonal skills, fostering positive relationships, and ensuring a respectful workplace
- Adaptable and proactive, capable of multitasking, managing confidential matters, and meeting deadlines in fast-paced environments
Languages
English, Swahili
First Language
French
Beginner
A1
Certification
- The 21 Irrefutable Laws of Leadership, THE JOHN MAXWELL TEAM - 2017
- Hands on Retail Training Program, OIC International - 2016
Timeline
Senior Legal Administrative Assistant
P.K. MURITHI ASSOCIATES
01.2024 - Current
Legal Administrative Assistant
PESAFLOW LTD
02.2023 - 12.2023
Data Entry Clerk
Women Education Researchers Of Kenya
07.2019 - 09.2019
Administrative Assistant
Rise And Learn Global
06.2018 - 07.2021
Research Assistant
APHRC
05.2018 - 07.2018
Data Collector Enumerator
USIU
02.2018 - 05.2018
Bachelor of Arts - LAW
JKUAT- KAREN
Associate of Science - INTERNATIONAL COMPUTER DRIVING LICENCE
INSTITUTE oF ADVANCED TECHNOLOGY
High School Diploma -
ST PIUS X SEMINARY
Associate of Science - DIPLOMA iN BUSINESS AND ICT
INSTITUTE of ADVANCED TECHNOLOGY
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