Bonface Mumo

Financial Management and Reporting:

· Support and guide country accounting teams in submitting accurate and timely monthly financial reports, ensuring compliance with Foundation and Donor deadlines.

· Conduct thorough reviews of transactions in UNIT 4 and in QuickBooks to ensure audit readiness and alignment with Foundation’s Policies.

· Prepare and deliver accurate and timely financial analysis reports, offering insights into financial trends and indicators to program managers and management.

· Review and assess the financial management systems, policies and processes to ensure alignment with Foundation and donor financial management requirements.

Budgeting and Financial Forecasting:

· Provide guidance and technical support to country finance teams in budget preparation, financial forecasting, and expenditure monitoring.

· Collaborate with program managers to develop project budgets, ensuring alignment with donor requirements and organizational guidelines.

· Monitor project expenditures and variances, escalating issues to management as necessary for corrective action.

· Facilitate monthly budget review sessions with project managers for diverse projects spanning multiple countries across Africa.

Compliance and Risk Management:

· Perform internal control reviews, compliance checks, and assessments for fraud and risk mitigation.

· Lead efforts in preparing for internal and external audits, offering strategic insights into internal controls and risk mitigation measures.

· Effectively respond to audit issues identified during internal and external audits, demonstrating proactive approach to issue resolution.

· Drive implementation of audit recommendations, ensuring continuous improvement in internal controls and financial management practices across Foundation.

Capacity Building and Technical Assistance:

· Assess and enhance the capacity of current finance teams through targeted training and development initiatives.

· Lead and manage process improvements within the finance and accounting department to streamline operations and enhance efficiency.

· Document and enforce standard operating procedures to ensure consistency and compliance with organizational policies.

· Spearhead recruitment efforts for senior finance managers and finance manager positions across multiple country programs in Africa.

Global Treasury Management and Oversight:

· Oversee global treasury management activities, including cash flow forecasting, banking administration, and foreign exchange risk management.

· Coordinate country cash needs and electronic banking procedures to ensure efficient fund management and liquidity.

· Support US office in scheduling cash needs for country offices and managing foreign exchange risk exposures.

• Review regional donor reports to ensure accuracy, correctness and compliance with donor rules and regulations
• Ensure timely submission of donor reports and invoices with adherence to set milestones by the donor
• Provide guidance and timely response to queries raised in relation to donor reports and invoices submitted
• Review financial reports and supporting documentation provided by the sub-awardees on a timely basis and provide feedback to sub-awardees as required
• Where necessary train and develop the capacity of the sub-awardees finance teams to ensure that quality financial reports are submitted whilst ensuring compliance with US GAAP
• Lead and ensure quality and timeliness of the month and year end closing in line with Technoserve policies and closing checklists for all the countries in the East Africa Region
• Support donor, statutory and organizational audit process by preparing schedules and audit work papers for assigned areas of responsibility
• Provide guidance on implementation of internal and external audit recommendations to the regional offices
• Contribute to the development and review of organization-wide financial processes, policies and tools leading to more efficient financial management
• Support and monitor compliance with US GAAP, TNS’s financial policies and procedures, statutory and donor requirements
• Ensure statutory and regulatory compliance for regional country offices as part of the monthly close
• Support country offices during annual budgeting process
• Provide support for grant budgeting in proposals, costing budgets and ensuring adequate funding is budgeted
• Review and approve cash requests from country controllers for processing
• Prepare ad hoc reports, monthly BvA and cost analysis for donor and internal reporting
• Provide training and support to the country finance teams, non-finance managers and country programs on a regular basis to develop their capacity
• Support in trouble shooting in financial processes, determining cause of inefficiencies and recommend solutions
• Produce consistent and accurate supporting schedules and reconciliations for all balance sheet items
• Conduct detailed review of the general ledger activities and make accurate and timely corrections in Microsoft Dynamics Navigator
• Review expense entries monthly to ensure coding accuracy
• Ensure timely reconciliation of all intercompany transactions
• Key Achievements: Played a significant role in the launch of new timesheets and expense reporting system by documenting and training employees on how to navigate the system, which led to elimination of errors and timely month-end close processes.

• Preparing monthly financial statements and routine reports for management and external stakeholders
• Liaising with the investment manager and investees to ensure accuracy of accounts and obtaining documentation for any variations from contractual obligations
• Maintaining an accounting and control system which adequately and fairly presents the financial condition of the companies in accordance with IFRS
• Driving routine communication to key stakeholders, tracking and administering investee payments
• Secretarial duties related to shareholder and board meetings including scheduling, organizing logistics, drafting of minutes and distributing documentation
• Processing staff travel advance requests/reimbursement, disburse cash, review advance retirements, generate credit memos and identify & resolve any issues
• Posting vendor invoices, escalating issues and ensuring timely settlement
• Writing, posting and dispatching manual cheques as needed
• According field staff with the necessary support to ensure donor and statutory compliance
• Maintaining electronic and manual files as required for donor compliance
• Ensuring complete posting of all expenses for the monthly close of books
• Supporting staff in ensuring compliance to AWF’s financial policies and procedures
• Supporting donor, statutory and organizational audit processes
• Review and posting of vehicle monthly mileage charge out sheets
• Reconcile employee vendor cards and travel advance-holding account on a regular basis
• Ensure refunds are banked and posted on monthly basis
• Administering petty cash float, initiating top-ups and processing payments
• Post petty cash expenses in the system as part of the monthly close
• Maintaining optimum petty cash balances to ensure smooth business operations
• Review of credit card expenses to ensure charge to the correct budget codes, G/L codes and that expenses are adequately supported
• Sending out reminders to staff in case of delayed accounting
• Following up on staff receivable in case of a personal expense
• Preparation and update of program budgets across different budget activities
• Key achievements: Documented the accounting and operational processes on impact investments arm of the organization which would be used for training new staff and as reference point on key accounting and operational issues given that conservation bonds were registered in Mauritius, a different regulatory environment.

• Receiving clients and taking them through the different investment products
• Listening to client’s investment needs and advising them on the best investment products
• Receiving and replying to client emails and calls
• Pricing of unit trust funds and sending the prices to the media houses for publishing
• Custody cash reconciliation
• Assisting in the preparation of both company and fund accounts
• Maintain fixed asset register
• Supporting month-end processes and closure
• Posting and reconciling the general ledger.

• Preparation of daily bank reconciliations
• Ask for explanations from the banks for any unexplained amounts in the bank statements
• Updating the Principal Accountant on daily bank account balances for cash planning
• Obtaining adequate approvals before making any cash transfers in line with Safaricom's procedures and policies
• Follow up with banks in case of delayed crediting of funds into the bank accounts
• Ensuring foreign currency conversions are done in time using the correct rates.

• Performed analytical review of audit documents
• Casting –scanning for errors and recalculating audited financial statements for accuracy
• Preparation of audit work papers in areas of responsibility
• Performance of general audit procedures (PGAPS)
• Vouching and verification of documents
• Audit of cash and bank transactions
• Audit of expenses and payroll.