Bilha Gitonga

Key Achievements:

▪ Prepare specialized donor financial reports in compliance with donor’s agreements, including financial analysis. This includes but not limited to meetings with Country Offices, Regional Bureaus and HQ functional units on procedural, compliance and process guidance.

▪ Oversee contribution receivables of relevant grants including cash posting, clearances, other accounting adjustments of receivables and related matters.

▪ Ensure issuance and submission of specialized donor financial reports in accurate and timely manner, with due reconciliation of financial information from WFP systems: WINGS, BO, COMET, others.

▪ When required, support verification missions by providing necessary information to the relevant parties.

▪ Empower Country Offices through development, training and update of donor specific guidelines, cross-functional collaboration on identifying technical/system solutions to address non-standard reporting requirements.

▪ Participate in discussions with relevant HQ units, Regional Offices and Country Offices when negotiating contributions subject to specialized donor financial reporting.

▪ Respond to queries and provide financial information such as grant management, utilization and analysis to support decisions on grant reprogramming or refinancing when necessary.

▪ Facilitate management of unspent balances of resources or contributions from closing and expiring grants to follow-on Country Strategic Plans (CSPs) or Projects.

▪ Proceed with refunds of unspent balance in line with donor conditions in timely and accurate manner.

▪ Provide input and process to manage standard and specialized report contribution and reporting for automation to enhance the contribution management and donor financial reporting business process.

▪ Participate in testing of any system change, development or enhancement and contribute to improved efficiency in the business process.

▪ Preparation and submission of Monthly Financial Closure Reports (MMCRs) to the management and to the Regional Bureau Office for Eastern Africa in Nairobi.

▪ Perform Monthly Bank Reconciliations for Kenya Country Office, for nine Bank accounts (both USD and Kenya Shilling accounts).

▪ Clearing and monitoring of the receivables and payables for the country office ensuring no red items in the financial dashboard. That is both vendor, staff, and customer receivables/payables.

▪ Ensures all financial transactions are timely and correctly posted to the General Ledger accounts, in compliance with WFP’s Chart of Accounts and financial policies.

▪ Assist in preparation and revision of implementation budgets for the country and field offices.

▪ Regular monitoring of the commitments and precommitment items in the dashboard. Liaising with spending units to review the old Purchase Orders, Purchase Requisitions, Service Entry Sheets, and Goods Received Notes and taking appropriate action to clear them ensuring IPSAS Compliance.

▪ Monitoring the field office's expenditure and cash flow management; Budgets Vs the funds allocated in the Fund Reservations (FRs) and advising the activity managers accordingly.

▪ Fixed Term Staff payroll management and position funding in liaison with the activity/outcome managers on monthly basis, ensuring staff costs for various activities are adequately funded.

▪ Assist the external auditors during the interim audits in collaboration with WFP Regional Office in Nairobi follow-up on recommendations and implementation.

▪ Preparation and submission of monthly Travel, Guest House, and Financial Management Checklist reports.

▪ Supporting and billing of other UN-WFP HQ outposted Units, hosted and supported by Kenya Country Office on Administrative-Protocols matters, Procurement, Human Resource, Finance, BTU and any other services rendered by the country office and ensuring internal budgets are posted on timely basis.

▪ Imprest management and made requests for the replenishment of Imprest accounts and payroll management.

▪ Prepared and posted financial transactions to the internal ACCPAC system.

▪ Reviewed and certified payment requests before payments are made.

▪ Monitored local bank accounts to keep track of balances and ensure sufficient funds.

▪ Assisted the Internal and External auditors during their audit.

▪ Compiled the Financial Donor Reports e.g., BPRM, BMZ, EU Funds, UNHCR

▪ Represented the Finance in the Tendering Procurement Committee meetings.

▪ Petty Cash management and prepared reconciliations on monthly basis.

▪ Trained and supervised the petty cashiers and interns posted into Finance Unit.

▪ Auditing the books of accounts of the organization

▪ Maintained and monitored the implementation of Internal Control System of the organization.

▪ Maintained the risk register analysis for the organization, monitoring and strengthening the Internal controls system.

▪ Verified that all transactions were properly authorized, proper documentation obtained and all accounting transactions posted to the correct ledgers.

▪ Stores Control and Reconciliations and ensured any detected errors and frauds were investigated and resolved as per the organizational policies.

▪ Assisted in the preparation of monthly/periodic/situational reports for the management as per set timelines.