Bernard Mathenge Muturi

Enhanced financial reporting quality by implementing robust internal controls and documentation procedures.

• Prepare and analyze financial statements and reports, ensuring accuracy and compliance while supporting audits.

• Ensure that vendors, Suppliers, Consultants and Staff are paid on time upon presentation of invoices.

• Develop and monitor budgets, conduct variance analysis, and provide financial forecasts for strategic decision-making.

• Ensure adherence to tax laws, accounting standards, and internal policies while implementing internal controls and identifying process improvements.

• Manage regional cash flow, oversee reconciliations, optimize banking services, and ensure sufficient liquidity for operations.

• Collaborate with regional technical teams, provide training, and align financial processes with organizational goals.

• Increase the capacity of finance staff by continuous training and guidance to improve their competency.

• Provide support in the finance and accounting functions of the office that includes review of advance and payment requests, ensuring accuracy, proper coding, completeness, budget availability, adequacy of supporting documents and adherence to the organizational and donor policies and procedures
• Provide support to the internal and external audit functions
• Monitor and ensure that the General Ledger is updated on a continuous daily basis through daily posting of transactions
• Compilation of monthly detailed Budget-Variance-Analysis reports for the grants for distribution to the various budget holders
• Assisting in monthly, quarterly, and annual closing procedures by passing adjusting journals, accruals and prepayments
• Provide support to program teams to build their capacity in the financial management of their activities and to ensure that they are equipped with the information and skills that allow them to interpret activity budgets, prepare accurate projections and ensure that they remain current of all activity expenditures
• Compilation of Bank reconciliations and timely follow up of outstanding issues
• Compilation of Purchase Ledger analysis
• Liaising with staff and contractors on financial transactions and procedures
• Dealing with suppliers and general queries
• Assisting in the organisation of international and other meetings as required

• Act as the key finance point-person in the projects to ensure compliance and smooth running of operations and activities
• Preparation of monthly, quarterly, and annual management and donor reports including running cash projections estimates eg
• BMTs, SFRs, PETs and BVAs
• Reviewing payments and reimbursements to meeting participants, engaged volunteers, vendors and contractors to ensure that they comply to donor rules and organization policies
• Reviewing purchase requests (PRFs) and purchase orders (LPOs) to ensure they are in line with approved budgets
• Enhancing key stakeholder engagement e.g Project staff, vendors, and donor representatives to ensure smooth running of the assigned projects
• Running reconciliations for bank, vendor and various balance sheet items ensuring there are no long outstanding items
• Preparing, tracking and paying various taxes e.g
• WHT, VAT including overseeing the VAT claim process through the DA1 form process
• Preparing and paying payroll schedules for PAYE, Saccos, NHIF, NSSF
• Capacity building colleagues on internal controls procedures to reduce exposure to risk and loss
• Take part in audit preparation by preparing the schedules and supporting the process by retrieval, vouching, providing clarifications and explanations
• Support the grants team in sub-grants management by timely disbursement of funds to sub awardees and assets verification
• Support the admin unit in their support other project staff in the areas of travel (timely perdiems), procurement (sitting in committees) and fleet management (prompt payment of fuel, garages, maintenance)

• Ensuring financial compliance with the donor contracts for the USAID project
• Streamlining and capacity building both staff and sub recipients' capacity to ensure sound financial management practises
• Preparation of monthly, quarterly and annual donor reports such as The Fund Accountability Statement (FAS) and cash projections reports/estimates
• Preparation of audit support schedules such as Payables and Receivables reports
• Ensuring that internal control procedures and donor regulations are adhered to for all cash and bank disbursements, receipts, transfers and include appropriate backup of supporting documentation
• Controlling budget performance through the budget performance report/ the Budget Vs Actual (BVA) report and monitoring the variances and taking note of expenditure trends
• Carrying out effective treasury management by maintaining sufficient cash levels in the project bank account, MPESA account and US dollar account to ensure smooth running of activities country wide
• Prepare and manage account receivables and payables for both staff and vendors ensuring monthly statements are prepared and disseminated monthly
• Carrying out both the MPESA and bank accounts reconciliations
• Assist in periodic audits and internal compliance exercises to ensure good stewardess of the entrusted project resources
• Work with and collaborate with non-finance staff to ensure that the activities are well funded and coordinated
• Preparing donor budget reports and reporting to both internal and external stakeholders on grant spend vs budget

• Preparing reports for operating budgets: Monthly, Quarterly, Annually and investigate any variances and suggestion of corrective actions
• Cash flow planning and management- Monitoring of Cash balances and ensuring vendors and contractors are paid on time
• Producing and disseminating monthly, quarterly and annual financial results reports accurately
• Preparing and administering the organization payroll including the reconciliations of various payroll ledger items
• Ensuring that the payment vouches are sufficiently supported, properly authorised and according to budget constraints
• Ensure that the both the statutory payments (PAYE, NHIF and NSSF) and taxes from consultants are remitted on time
• Deputize and advise the Chief Operations Officer (COO) on financial and accounting matters, this includes keeping up to date with changes in financial and accounting regulations

• I was responsible for timely processing of Project staff advances for travel and program activities including the liquidation of the advances from field staff
• Reviewed all submitted field expense reports while ensuring that validity and accuracy of all submitted receipts is of utmost quality
• Accurately posting the advances and liquidating expenses to QuickBooks
• Ensured that supporting documentation for all payments to vendors, contractors and utilities were complete and accurate
• I was responsible for ensuring that supplier invoices were paid within 10 working days
• Responsible for application of Diplomatic Assistance Forms 1 (DA1) and follow up from suppliers
• Identifying and addressing on quarterly basis the compliance issues identified from the quarterly review meetings
• Performed accurate bank reconciliations for the program cash account on a monthly basis
• Monitored account balances on all program cash accounts and planned on cash flow including forecasting to ensure continuous flow of activities