Benard Esimit Lochan
Procurement Officer
Ongata Rongai
Summary
Results-driven Procurement and Finance professional with a Bachelor's degree in Procurement and Logistics Management. Experienced in donor-funded project operations, strategic sourcing, financial reporting, and supplier management. Known for strong analytical, communication, and coordination skills, with a proven ability to enhance efficiency and ensure compliance in procurement and finance systems.
Overview
8
8
years of professional experience
2
2
Languages
Work History
Procurement Officer
USAID Tumikia Moto Project-Beacon Of Hope/Academy/Junior Secondary/College/Sifa Conference Facility/Hospital
03.2024 - 08.2025
- Executed end-to-end procurement processes, ensuring timely acquisition of goods and services in compliance with USAID and organizational standards.
- Coordinated supplier sourcing, evaluations, and negotiations to secure value-for-money contracts.
- Conducted spend and performance analysis to inform strategic sourcing decisions.
- Maintained accurate supplier records and oversee contract compliance and renewals.
- Trained staff and partners on procurement policies and contribute to continuous process improvements.
- Lead end-to-end procurement operations, including sourcing, tendering, evaluations, contracting, and supplier management.
- Develop and implement annual procurement plans aligned with organizational strategy and budgets.
- Oversee preparation and issuance of RFQs, RFPs, and tender documents while ensuring compliance with PPRA/organizational policies.
- Chair or coordinate tender evaluation committees and ensure transparent, competitive procurement processes.
- Negotiate high-value contracts to secure cost savings, favorable terms, and reliable supplier performance.
- Manage and mentor junior procurement staff, providing guidance on compliance, documentation, and process improvements.
- Maintain strategic supplier relationships, conduct supplier performance reviews, and resolve escalated vendor issues.
- Approve purchase orders, validate specifications, and ensure timely delivery of goods and services.
- Analyze spend data, identify cost-reduction opportunities, and implement category management strategies.
- Ensure all procurement activities comply with legal, regulatory, audit, and internal control requirements.
- Prepare procurement reports, contract registers, and documentation for management and audit review.
- Oversee inventory and logistics coordination with relevant departments to prevent stockouts and overstocking.
- Identify procurement risks and implement mitigation measures, ensuring ethical and transparent practices.
Finance Data Assistant
Beacon of Hope/Academy/Junior Secondary/College/Sifa Conference Facility/Hospit
09.2023 - 02.2024
- Supported financial data entry, verification, and reporting to ensure donor compliance.
- Prepared and filed supporting documentation for donor reports.
- Monitored financial transactions and identified gaps for corrective action.
- Assisted in internal audits and risk mitigation initiatives.
- Manage, clean, and validate large financial datasets to ensure accuracy, completeness, and consistency.
- Prepare monthly, quarterly, and annual financial data reports for management and external stakeholders.
- Support budgeting and forecasting by providing high-quality financial data analysis.
- Reconcile financial records against system data, bank statements, invoices, and supplier accounts.
- Ensure timely data entry into accounting systems (e.g., ERP, SAP, QuickBooks, Sage) while maintaining strict data integrity.
- Monitor financial transactions, detect discrepancies, and escalate irregularities for corrective action.
- Develop dashboards and automated spreadsheets to streamline financial reporting processes.
- Assist in audit preparation by organizing financial documents, reports, and data files.
- Maintain compliance with financial policies, internal controls, and data security standards.
- Coordinate with procurement, accounts payable/receivable, and other departments for data verification.
- Support upgrades or changes to financial systems by testing and validating new data processes.
- Train junior staff on data management procedures and financial system usage.
Procurement Attaché
Beacon of Hope/Academy/Junior Secondary/College/Sifa Conference Facility/Hospit
05.2023 - 08.2023
- Supported procurement operations and ensured accurate record-keeping of requisitions and purchases.
- Assisted in preparing supplier evaluations and managing purchase orders.
- Contributed to financial reporting and compliance with donor and GOK regulations.
- Assist in preparing and issuing Request for Quotations (RFQs).
- Help in collecting and comparing supplier quotations.
- Support in drafting purchase orders and ensuring accuracy of details.
- Participate in supplier sourcing and basic market research.
- Assist in maintaining procurement files, registers, and documentation.
- Help in organizing tender opening sessions and preparing minutes.
- Support evaluation committees with document arrangement and compliance checks.
- Track deliveries and follow up with suppliers for pending orders.
- Assist in stores activities such as receiving, inspecting, and issuing goods.
- Help ensure procurement processes follow organizational policies and PPRA guidelines.
- Prepare simple procurement reports and updates for supervisors.
- Support supplier relationship management through communication and follow-ups.
- Assist with contract filing, labelling, and maintaining records.
- Perform any other duties assigned by senior procurement staff.
Computer and Data Analysis Assistant
Samdoh Solutions
08.2017 - 09.2018
- Conducted qualitative and quantitative data analysis to identify trends and insights for decision-making.
- Collecting, cleaning, and organizing data from multiple sources to ensure accuracy and consistency
- Analyzing datasets to identify trends, patterns, and actionable insights for decision-making
- Developing reports, dashboards, and visualizations to effectively communicate findings
- Maintaining databases and ensuring secure and efficient data storage and retrieval
- Collaborating with teams to understand data needs and providing analytical support
- Using statistical and analytical tools to perform predictive and descriptive analyses
- Monitoring data quality and resolving discrepancies to maintain reliable information
- Assisting in automating data processes to enhance efficiency and reduce errors
- Supporting business strategy by delivering data-driven recommendations
Education
Bachelor - Procurement and Logistics Management
Multimedia University of Kenya
Nairobi 04.2001 -
Kenya Certificate of Secondary Education - High School Certificate
Saint Joseph's Boys High School
Kitale09-2017
Kenya Certificate of Primary Education - Primary Certificate
Mogotio Primary School
Mogotio09-2013
Skills
Procurement management
Accomplishments
- Streamlined data collection and reporting processes, reducing errors by 30% and improving decision-making efficiency
- Developed dashboards and visualizations that increased management’s data accessibility and usability by 40%
- Successfully identified and onboarded reliable suppliers, ensuring 100% on-time delivery of goods and services
- Negotiated contracts and purchase agreements that reduced procurement costs by 20% while maintaining quality standards
- Implemented automated data processes, cutting manual workload by 50% and accelerating reporting timelines by 35%
- Maintained accurate procurement records, achieving 100% compliance with organizational policies and audit standards
- Monitored supplier performance and resolved delivery issues, improving operational reliability by 25%
- Provided data-driven recommendations that contributed to a 15% increase in operational efficiency
- Optimized inventory management, reducing stock wastage by 18% and improving stock turnover rate by 22%
- Conducted market analysis and supplier benchmarking, resulting in a 12% reduction in overall procurement spend
- Trained and supported junior staff in data management and procurement processes, improving team productivity by 30%
- Enhanced reporting accuracy and timeliness, enabling senior management to make faster strategic decisions with 95% confidence
Interests
Personal & General Interests, Volunteering and youth mentorship programs, Exploring innovations in logistics and e-commerce, Team sports (eg, football, volleyball) for teamwork development, Traveling and learning about diverse cultures, Professional & Career Interests, Sustainable procurement and ethical supply chain management, Financial technology and digital systems for efficiency improvement, Data analytics for business decision-making, Capacity building and staff training in procurement processes
Timeline
Procurement Officer
USAID Tumikia Moto Project-Beacon Of Hope/Academy/Junior Secondary/College/Sifa Conference Facility/Hospital
03.2024 - 08.2025
Finance Data Assistant
Beacon of Hope/Academy/Junior Secondary/College/Sifa Conference Facility/Hospit
09.2023 - 02.2024
Procurement Attaché
Beacon of Hope/Academy/Junior Secondary/College/Sifa Conference Facility/Hospit
05.2023 - 08.2023
Computer and Data Analysis Assistant
Samdoh Solutions
08.2017 - 09.2018
Bachelor - Procurement and Logistics Management
Multimedia University of Kenya
04.2001 -
Kenya Certificate of Secondary Education - High School Certificate
Saint Joseph's Boys High School
Kenya Certificate of Primary Education - Primary Certificate
Mogotio Primary School
References
- Fernandes, Otiso, Finance Officer, 0743266982, Beacon Of Hope
- Naomi, Karanja, Human Resource Manager, 0713086488, Beacon Of Hope
- Esther Oyiela,Finance Manager,0721231667,Beacon Of Hope
- Samson Anami,Executive Director,0727031141,Samdoh Solutions