Benard Esimit Lochan
Procurement Officer
Ongata Rongai
Summary
Results-driven Procurement and Finance professional with a Bachelor's degree in Procurement and Logistics Management. Experienced in donor-funded project operations, strategic sourcing, financial reporting, and supplier management. Known for strong analytical, communication, and coordination skills, with a proven ability to enhance efficiency and ensure compliance in procurement and finance systems.
Overview
8
8
years of professional experience
2
2
Languages
Work History
Procurement Officer
USAID Tumikia Moto Project-Beacon Of Hope/Academy/Junior Secondary/College/Sifa Conference Facility/Hospital
03.2024 - 08.2025
- Executed end-to-end procurement processes, ensuring timely acquisition of goods and services in compliance with USAID and organizational standards.
- Coordinated supplier sourcing, evaluations, and negotiations to secure value-for-money contracts.
- Conducted spend and performance analysis to inform strategic sourcing decisions.
- Maintained accurate supplier records and oversee contract compliance and renewals.
- Trained staff and partners on procurement policies and contribute to continuous process improvements.
- Lead end-to-end procurement operations, including sourcing, tendering, evaluations, contracting, and supplier management.
- Develop and implement annual procurement plans aligned with organizational strategy and budgets.
- Oversee preparation and issuance of RFQs, RFPs, and tender documents while ensuring compliance with PPRA/organizational policies.
- Chair or coordinate tender evaluation committees and ensure transparent, competitive procurement processes.
- Negotiate high-value contracts to secure cost savings, favorable terms, and reliable supplier performance.
- Manage and mentor junior procurement staff, providing guidance on compliance, documentation, and process improvements.
- Maintain strategic supplier relationships, conduct supplier performance reviews, and resolve escalated vendor issues.
- Approve purchase orders, validate specifications, and ensure timely delivery of goods and services.
- Analyze spend data, identify cost-reduction opportunities, and implement category management strategies.
- Ensure all procurement activities comply with legal, regulatory, audit, and internal control requirements.
- Prepare procurement reports, contract registers, and documentation for management and audit review.
- Oversee inventory and logistics coordination with relevant departments to prevent stockouts and overstocking.
- Identify procurement risks and implement mitigation measures, ensuring ethical and transparent practices.
Finance Data Assistant
Beacon of Hope/Academy/Junior Secondary/College/Sifa Conference Facility/Hospit
09.2023 - 02.2024
- Supported financial data entry, verification, and reporting to ensure donor compliance.
- Prepared and filed supporting documentation for donor reports.
- Monitored financial transactions and identified gaps for corrective action.
- Assisted in internal audits and risk mitigation initiatives.
- Manage, clean, and validate large financial datasets to ensure accuracy, completeness, and consistency.
- Prepare monthly, quarterly, and annual financial data reports for management and external stakeholders.
- Support budgeting and forecasting by providing high-quality financial data analysis.
- Reconcile financial records against system data, bank statements, invoices, and supplier accounts.
- Ensure timely data entry into accounting systems (e.g., ERP, SAP, QuickBooks, Sage) while maintaining strict data integrity.
- Monitor financial transactions, detect discrepancies, and escalate irregularities for corrective action.
- Develop dashboards and automated spreadsheets to streamline financial reporting processes.
- Assist in audit preparation by organizing financial documents, reports, and data files.
- Maintain compliance with financial policies, internal controls, and data security standards.
- Coordinate with procurement, accounts payable/receivable, and other departments for data verification.
- Support upgrades or changes to financial systems by testing and validating new data processes.
- Train junior staff on data management procedures and financial system usage.
Procurement Attaché
Beacon of Hope/Academy/Junior Secondary/College/Sifa Conference Facility/Hospit
05.2023 - 08.2023
- Supported procurement operations and ensured accurate record-keeping of requisitions and purchases.
- Assisted in preparing supplier evaluations and managing purchase orders.
- Contributed to financial reporting and compliance with donor and GOK regulations.
- Assist in preparing and issuing Request for Quotations (RFQs).
- Help in collecting and comparing supplier quotations.
- Support in drafting purchase orders and ensuring accuracy of details.
- Participate in supplier sourcing and basic market research.
- Assist in maintaining procurement files, registers, and documentation.
- Help in organizing tender opening sessions and preparing minutes.
- Support evaluation committees with document arrangement and compliance checks.
- Track deliveries and follow up with suppliers for pending orders.
- Assist in stores activities such as receiving, inspecting, and issuing goods.
- Help ensure procurement processes follow organizational policies and PPRA guidelines.
- Prepare simple procurement reports and updates for supervisors.
- Support supplier relationship management through communication and follow-ups.
- Assist with contract filing, labelling, and maintaining records.
- Perform any other duties assigned by senior procurement staff.
Computer and Data Analysis Assistant
Samdoh Solutions
08.2017 - 09.2018
- Conducted qualitative and quantitative data analysis to identify trends and insights for decision-making.
- Collecting, cleaning, and organizing data from multiple sources to ensure accuracy and consistency
- Analyzing datasets to identify trends, patterns, and actionable insights for decision-making
- Developing reports, dashboards, and visualizations to effectively communicate findings
- Maintaining databases and ensuring secure and efficient data storage and retrieval
- Collaborating with teams to understand data needs and providing analytical support
- Using statistical and analytical tools to perform predictive and descriptive analyses
- Monitoring data quality and resolving discrepancies to maintain reliable information
- Assisting in automating data processes to enhance efficiency and reduce errors
- Supporting business strategy by delivering data-driven recommendations
Education
Bachelor - Procurement and Logistics Management
Multimedia University of Kenya
Nairobi 04.2001 -
Kenya Certificate of Secondary Education - High School Certificate
Saint Joseph's Boys High School
Kitale09-2017
Kenya Certificate of Primary Education - Primary Certificate
Mogotio Primary School
Mogotio09-2013
Skills
Procurement management
Financial Data Analysis & Reporting
Supplier Relationship Management
Budgeting & Cost Optimization
Collecting, cleaning, and organizing data from multiple sources to ensure accuracy and consistency
Analyzing datasets to identify trends, patterns, and actionable insights for decision-making
Developing reports, dashboards, and visualizations to communicate findings effectively
Maintaining databases and ensuring secure and efficient data storage and retrieval
Collaborating with teams to understand data requirements and providing analytical support
Using statistical and analytical tools to perform predictive and descriptive analyses
Monitoring data quality and resolving discrepancies to maintain reliable information
Assisting in automating data processes to enhance efficiency and reduce errors
Accomplishments
- Streamlined data collection and reporting processes, reducing errors by 30% and improving decision-making efficiency
- Developed dashboards and visualizations that increased management’s data accessibility and usability by 40%
- Successfully identified and onboarded reliable suppliers, ensuring 100% on-time delivery of goods and services
- Negotiated contracts and purchase agreements that reduced procurement costs by 20% while maintaining quality standards
- Implemented automated data processes, cutting manual workload by 50% and accelerating reporting timelines by 35%
- Maintained accurate procurement records, achieving 100% compliance with organizational policies and audit standards
- Monitored supplier performance and resolved delivery issues, improving operational reliability by 25%
- Provided data-driven recommendations that contributed to a 15% increase in operational efficiency
- Optimized inventory management, reducing stock wastage by 18% and improving stock turnover rate by 22%
- Conducted market analysis and supplier benchmarking, resulting in a 12% reduction in overall procurement spend
- Trained and supported junior staff in data management and procurement processes, improving team productivity by 30%
- Enhanced reporting accuracy and timeliness, enabling senior management to make faster strategic decisions with 95% confidence
Interests
Personal & General Interests, Volunteering and youth mentorship programs, Exploring innovations in logistics and e-commerce, Team sports (eg, football, volleyball) for teamwork development, Traveling and learning about diverse cultures, Professional & Career Interests, Sustainable procurement and ethical supply chain management, Financial technology and digital systems for efficiency improvement, Data analytics for business decision-making, Capacity building and staff training in procurement processes
Timeline
Procurement Officer
USAID Tumikia Moto Project-Beacon Of Hope/Academy/Junior Secondary/College/Sifa Conference Facility/Hospital
03.2024 - 08.2025
Finance Data Assistant
Beacon of Hope/Academy/Junior Secondary/College/Sifa Conference Facility/Hospit
09.2023 - 02.2024
Procurement Attaché
Beacon of Hope/Academy/Junior Secondary/College/Sifa Conference Facility/Hospit
05.2023 - 08.2023
Computer and Data Analysis Assistant
Samdoh Solutions
08.2017 - 09.2018
Bachelor - Procurement and Logistics Management
Multimedia University of Kenya
04.2001 -
Kenya Certificate of Secondary Education - High School Certificate
Saint Joseph's Boys High School
Kenya Certificate of Primary Education - Primary Certificate
Mogotio Primary School
References
- Fernandes, Otiso, Finance Officer, 0743266982, Beacon Of Hope
- Naomi, Karanja, Human Resource Manager, 0713086488, Beacon Of Hope
- Esther Oyiela,Finance Manager,0721231667,Beacon Of Hope
- Samson Anami,Executive Director,0727031141,Samdoh Solutions