Beatrice Wambui Waithira

• Prepare and implement procurement policies and procedures in compliance with the Provision of Public Procurement and Asset Disposal Act (PPADA) 2015.
• Conduct market research and analysis, source potential suppliers, and negotiate favorable contract terms.
• Establish and maintain formal feedback mechanisms for each contract and verify new external suppliers to ensure compliance with local laws and quality standards.
• Prepare monthly, quarterly, and annual unit and statutory reports.
• Assist in the preparation and evaluation of quotations and tender documents, and liaise with suppliers to clarify requirements.
• Support the Head of Supply Chain Manager in the handling of procurement and other logistical works and documentation.
• Provide secretariat services to committees incidental to the procurement of goods and services, and disposal of assets such as evaluation committee.
• Oversee the annual internal-audit check of procurement systems to ensure compliance with legal and regulatory requirements.
• Manage demand by carrying out periodic and annual stock-taking, monitoring and replenishing of stock on time, and disposing of redundant stock and machinery.
• Collaborating with legal and compliance teams to ensure procurement policies and procedures meet legal and regulatory requirements.
• Manage a procurement team, ensuring procurement best practices, and advocate for provision of procurement and compliance training annually.
• Participate in the inspection and checking of invoices and coordinate with the Finance Department for payment.
• Conduct market surveys and implement computerized procurement management systems.

Key Achievements

• Reduced procurement spending on stationary and traveling costs by 8% through successful consolidation of departmental procurement plans.
• Lowered Agriculture Department's expenses by 15% by enhancing economies of scale in bulk buying of certified seeds and fertilizers for Kiambu county farmers, resulting in a 20% increase in food production.
• Optimized inventory levels, decreasing stockouts by 25% and overstocking by 30%.
• Contributed to the World Bank Funded Project National Agricultural & Rural Inclusive Growth Program (NARGIP) by contributing to the proposed upgrading of the milk processing plan-Limuru Dairy project, resulting in a 40% increase in milk production and a 35% increase in profitability in targeted rural communities.
• Streamlined supplier management, reducing delivery time by 25%, backorders by 20%, and supplier-related issues by 15% while increasing cost savings by 10%.

• Compiling statistical Records and ensuring complete management of the system and supporting the team
• Updated, maintained entry of data into the company system offering easy access to others
• Maintaining an efficient filling system, Records management Compiling returns and ensuring done efficiently
• Customer service and standard practices and working on a customer value proposition
• Collect, compile and present information and data to allow decision-making for management

Key Achievements

• Established effective information management across organization, reducing data errors by 40% and increasing accessibility by 80%.
• Developed strong working relationships with 50+ users, enhancing management and availability of records
• Utilized software for data entry, analysis, cross-team collaboration, and report compilation.
• Established records retention procedures, improving retrieval time by 70% and reducing storage costs by 50%.
• Maintained an organized filing system for over 1000 records, increasing productivity and accuracy.