BEATRICE MUTHONI MACHARIA
Nairobi
Summary
Dedicated finance and accounting expert skilled in financial management and compliance. Proven track record in managing cash flow, preparing accurate financial reports, and applying internal controls to mitigate risks. Recognized for driving improvements in operational efficiency and delivering actionable financial insights to senior management.
Overview
11
11
years of professional experience
Work History
Accountant
Isopharm Ltd
01.2025 - 03.2026
- Supported financial operations by maintaining accurate reports, managing petty cash, and ensuring compliance with financial regulations.
- Assisted with accounts payable and receivable processing, kept payment vouchers complete, and processed supplier payments per accounting procedures.
- Processed invoices, payment requests, and expense reports on time.
- Prepared monthly bank reconciliation statements and general ledger accounts to confirm accuracy and completeness.
- Reconciled credit and cash customer accounts to maintain accurate records.
- Assisted with cash management tasks, including bank reconciliations and cash forecasting.
- Applied internal controls to reduce fraud risk and transaction errors.
- Tracked and allocated expenses accurately to support stronger financial performance.
- Tracked budget activity throughout the year, preparing variance updates to inform management decisions.
- Reviewed cost structures, recommending strategies to enhance efficiency and minimize spending.
- Reviewed client account performance and risk to support account evaluation.
- Trained junior staff on accounting software and best practices.
- Managed petty cash replenishment and controlled imprest issuance.
- Prepared payroll for management, supported accurate and timely payment.
- Supported compliance with local tax laws, accounting standards, and regulatory requirements while coordinating annual audit work and statutory filings.
- Coordinated communication with external auditors with external auditors to complete the annual audit process.
- Provided timely financial insights and recommendations to senior management, supporting informed decision-making.
Accountant
Aquavita Limited
03.2020 - 03.2023
- Delivered accurate monthly, quarterly, and annual financial statements, including income statements, balance sheets, trial balances, and cash flow statements in compliance with international accounting standards.
- Diminished financial discrepancies and accurately reconciled accounts using detailed data analysis results.
- Prepared monthly bank reconciliation statements.
- Ensured proper preparation, processing, and documentation of customer payments in compliance with accounting procedures.
- Coordinated budget preparation, execution, and control in collaboration with user departments to align financial goals.
- Oversaw accurate financial management, compliance with regulations, and enhanced operational efficiency within the company.
- Updated financial records by reviewing and posting various general ledger journal entries with recent transactions and changes.
- Maintained and updated the client's account daily and updated records of all bank accounts.
- Oversaw petty cash management for accuracy.
- Posted financial data in Excel spreadsheets and managed inventory.
- Oversaw stock organization to maintain efficient inventory control and prevent shortages. Reconciliation through creating and managing an efficient stock management plan for the company's products.
- Prepared and submitted statutory deductions, including SHA, PAYE, and NSSF.
- Led transition and integration of Sage from QuickBooks company-wide, enhancing financial management systems..
- Coordinated supply orders to ensure timely availability of necessary materials., maintaining equipment, and overseeing facility maintenance.
Accountant
Nanak Car Parts Limited
11.2017 - 02.2020
- Managed general ledger, financial reporting, accounts payable, inventory control, and cash flow activity.
- Applied accounting treatments and policies in line with group financial accounting policies and International Accounting Standards.
- Supported month-end close process to meet corporate and regional deadlines, utilizing approved formats for management accounts, statement of financial position, income statement, explanatory notes, and production reports through data collection, analysis, and summarization.
- Prepared and submitted statutory deductions, including SHA, PAYE, and NSSF.
- Processed vendor, staff, and statutory payments, completed daily supplier account reconciliations, and posted transactions into the system database.
- Prepared weekly cash flow forecasts, tracked cash receipts and payments, and advised management on cash position.
- Liaised with external auditors and provided information to facilitate the audit process.
- Prepared financial accounts for overseas entities and filed returns.
- Developed and applied inventory management policies, conducted periodic physical counts, prepared and distributed inventory reports, and completed monthly reconciliation of stock movements and valuations.
- Worked with management to maintain cost-efficient inventory levels.
- Achievement: Successfully enforced inventory management policies that reduced variances between physical stock and stock in the subsidiary ledger from 5% to 1% during quarterly stocktakes. This led to cost savings for the company, minimized stock loss, and contributed to increased profit margins.
Assistant Accountant
Valentine Cake House
11.2015 - 11.2017
- Prepared budgets, quarterly forecasts, and weekly preliminary reports to support financial planning and decision-making.
- Reviewed variances and trends, offering actionable recommendations to management for informed financial decisions.
- Developed accounting policies, procedures, and controls to ensure compliance with accounting principles and regulatory requirements.
- Supported financial operations, maintained reporting accuracy, met statutory requirements, and applied internal controls.
- Prepared supporting schedules for selected general ledger accounts and reconciled balance sheet accounts each month.
- Posted routine journal entries in the system and maintained general ledger accuracy.
- Coordinated with internal auditors during interim reviews and year-end audits and prepared support schedules and reports.
- Completed ad hoc analysis and prepared special reports for management as requested.
- Updated general ledger for cash and bank movements.
- Assisted with monthly reconciliations of bank statements and general ledger accounts.
- Processed vendor invoices and maintained accurate records in accounting software.
- Improved record-keeping accuracy, reduced errors, and strengthened financial reporting reliability.
Attaché
River Makalia Water Resource Centre
06.2015 - 09.2015
Education
Certified Public Accountant- Intermediate Level(Section 3&4) -
KASNEB
09-2026
Certified Public Accountant – Foundational Level (CPA Sec 1 & 2) -
KASNEB
01-2024
Bachelor of Business Management - Finance & Banking
Kabarak University
01-2015
Certificate - QuickBooks & Computer Applications
Dalc Educational Centre
01-2013
Kenya Certificate of Secondary Education -
St.Francis Girls Secondary School
01-2012
Skills
- Accounts Payable & Receivables Cash Flow & Treasury Management Budgeting & Forecasting Cost Management & Financial Operations Reconciliation Payroll Administration Petty Cash Management Financial Compliance & Audit Statutory Deductions Regulatory Compliance Financial Reporting & Analysis Month-End Closing Process Internal Controls General Ledger Management Journal Entries Debt & Fraud Management Records Management Variance & Risk Analysis Problem-solving ERP QuickBooks Sage SAP Pharmacore MS Suite
Timeline
Accountant
Isopharm Ltd
01.2025 - 03.2026
Accountant
Aquavita Limited
03.2020 - 03.2023
Accountant
Nanak Car Parts Limited
11.2017 - 02.2020
Assistant Accountant
Valentine Cake House
11.2015 - 11.2017
Attaché
River Makalia Water Resource Centre
06.2015 - 09.2015
Certified Public Accountant- Intermediate Level(Section 3&4) -
KASNEB
Certified Public Accountant – Foundational Level (CPA Sec 1 & 2) -
KASNEB
Bachelor of Business Management - Finance & Banking
Kabarak University
Certificate - QuickBooks & Computer Applications
Dalc Educational Centre
Kenya Certificate of Secondary Education -
St.Francis Girls Secondary School