AUDREY CHARLOTTE

Manage daily secretariat operations and coordinate activities with local, regional, and global anaesthesia bodies to ensure smooth collaboration.
Oversee society-related communication, ensuring effective dissemination of information and active engagement with key stakeholders.
Administer and maintain the membership database, including processing annual subscriptions and updating the membership register for anaesthesia providers across Kenya.
Organize and coordinate internal and external events, including the Annual Scientific Conference, Continuous Medical Education (CME), quarterly regional symposiums, and workshops for anaesthesiologists nationwide.
Track project contracts and donor-reporting requirements, ensuring timely and accurate submission of reports to meet project milestones.
Support partner and donor management, monitoring contract deliverables and ensuring compliance with agreed-upon terms.
Provide administrative support for project activities, such as organizing training events, sending invitations, and assisting with logistics during workshops.
Coordinate travel arrangements for project activities, including document preparation and processing travel expense reports.
Provide ongoing support to Paediatric Anaesthesia Fellows, facilitating their smooth participation in the fellowship program by managing local logistics, scheduling rotations, liaising with hospitals, and arranging accommodations.
Assist with the processing of school fees and stipends, ensuring fellows receive timely financial support.
Work closely with the Executive Committee, keeping them informed of upcoming commitments and responsibilities, and ensuring appropriate follow-up on key tasks.

• Coordinated and directed organization's financial and budget activities to fund operations, maximize investments and increase efficiency.
• Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
• Developed work schedules according to budgets and workloads, covering priority tasks.
• Revised and maintained master calendar to coordinate meetings across multiple time zones.
• Compiled meeting agendas and supportive materials ahead of meetings.
• Reviewed reports on employee attendance, productivity and effectiveness to evaluate performance.
• Prepared invoices and drafted memos for executives.
• Collaborated with administrative support to oversee calendars and prioritize meetings and appointments.
• Facilitated communications by forwarding emails, transferring calls and filing documents.
• Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays.
• Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
• Updated and implemented administrative and executive support policy changes and monitored effects.
• Issued work schedules, duty assignments and deadlines for office or administrative staff.
• Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
• Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
• Replenished office supplies, placing new orders for restocking to maintain inventory.

• Coordinated financial transactions and operational processes with zero issues for petty cash, reimbursement, purchase order, attendance and car roster tracking protocol.
• Automated office operations, managed daily payment processing in NAB software allocated and payments and daily banking documentation in SAP.
• Bank reconciliation
• Filing of documents in their respective files
• Management of account payables
• Planned, administered and controlled budgets to maintain accurate financial records and produce financial reports.
• Kept office equipment functional and supplies well-stocked to promote efficient operations.
• Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
• Coordinated travel arrangements and completed expense reports for travel reimbursement.

• Conducted extensive market research for the weights and measures sub-department on the efficiency and availability of various tools used by traders in Kisumu County
• Generated real-time data collection through open-forum discussions, surveys and questionnaires created for traders in Jubilee, Kibuye and Kondele markets
• Created dense reports and spreadsheets to portray market insights and future opportunities.
• Assisted teams with aligning marketing strategies and objectives based on data-driven insights.
• Negotiated profitable win-win agreements and created partnership alliances with trade unions within Kisumu county
• Presented findings to management and executive leadership and fielded questions to help refine strategies.