Anne Akinyi Omollo
Human Resource And Administration Specialist
Nairobi
Summary
Results-driven Human Resource and Administration specialist with over 8 years of experience supporting organizational HR functions throughout the employee lifecycle. Skilled in talent sourcing, recruitment, onboarding, and induction processes to ensure seamless integration of new hires. Adept at facilitating internal mobility and supporting performance management frameworks to drive employee engagement and development. Experienced in workforce planning, HR operations, and contract management, with a strong track record of delivering practical advice on training and career growth strategies. Proficient in leveraging data analytics to inform decision-making and optimize HR practices, committed to providing high-quality support to managers and staff for a productive and compliant work environment. Professional with a strong background in administrative support, ready to contribute effectively to team success by managing schedules, coordinating meetings, and handling communications with precision. Known for adaptability, reliability, and a results-driven approach that consistently ensures smooth office operations and fosters a collaborative work environment. Resourceful HR team collaborator with in-depth knowledge of HR practices, information technology, systems, program management, and outstanding analysis skills who excels both independently and in team environments.
Overview
19
19
years of professional experience
4
4
years of post-secondary education
9
9
Certifications
1
1
Language
Work History
Administrative Associate
United Nations Population Fund - UNFPA Headquarters - Nairobi
05.2025 - Current
- Act as liaison between UNFPA Kenya HQ and UNON (CBO) by ensuring timely and proper submission, follow-up, and completion of UNFPA requests to UNON in areas including Protocol services (handling resident cards for new international staff and dependents, customs exemptions, shipment of personal effects, staff vehicles, and driving licenses), Utilities and staff welfare space (oversee utilities and ensure proper management of staff welfare areas within the building), Facilities management (building maintenance, cleaning services, office furniture, utilities maintenance, reception, catering), General administration (mail and pouch services, copying, printing), Office access management (issuance and management of office badges).
- Serve as liaison between UNFPA FASB and UNON (CBO) by ensuring effective communication and obtain necessary clearances for real estate portfolio management and facility planning, office lease contract management, Office and parking space management.
- Ensure effective administrative management in coordination with FASB by conducting annual physical asset count and submitting certification, Managing the non-capital asset book for UNFPA Kenya HQ, submitting requests to the Global Service Desk (GSD) for additions, disposals, and adjustments to the capital asset book on behalf of FASB.
- Provide general administration support to UNFPA Kenya HQ such as assisting colleagues in liaison meetings and conference arrangements.
- Produce an annual report on service delivery performance from UNON CBO.
- Represent UNFPA Kenya HQ in the area of CBO services.
- KEY ACHIEVEMENTS
- Effectively served as the liaison between UNFPA Kenya and UNON (CBO), ensuring the timely submission, follow-up, and successful completion of requests across key administrative functions. This included managing protocol services for international staff, overseeing utilities and staff welfare areas, coordinating facilities management and general administrative support, and streamlining office access control.
Administrative Associate
United Nations Environment Program - UNEP Regional Office for Africa
01.2022 - 05.2025
- Acts as Human resources focal point for the Africa Office; assists with coordination of actions related to the administration of the Africa Office's human resource activities, e.g. Recruitment, placement, promotion, contract renewal, the orientation of new staff, separation of staff members, mandatory and other training, ensuring consistency in the application of UN rules and procedures.
- Creates shopping carts for Consultants and Individual Contractors creates Service Entry Sheets to record services rendered and submits payment requests for disbursement.
- Assists in overseeing the maintenance of vacancy announcement files and keeping track of the status of recruitment processes.
- Assists to follow up on the timely completion of performance appraisal documents at the various stages in the process and ensures reporting compliance.
- Assists to coordinate various activities related to the acquisition of goods and services for the office, e.g. Consolidation and review of the acquisition plan, monitoring of contract availability, ensuring compliance with, and consistency in, the application of UN regulations, rules and procedures.
- Creates shopping carts for the acquisition of goods and services, creates Service Entry Sheets to record services rendered and submits payment requests for disbursement; raises low-value acquisition POs and follows the entire process through to completion, up to the payment of invoices; accepting goods, services or works delivered by vendors, and create R&I reports in Umoja.
- Leads contract management duties including vendor performance evaluation, when appropriate, in coordination with the end-user, if applicable.
- Prepares, processes and follows up on administrative arrangements and forms related to the official travel of staff.
- Drafts routine correspondence; maintains files of rules, regulations, administrative instructions and other related documentation.
- Maintains up-to-date work unit files (both paper and electronic); ensure correct tracking of all Africa Office equipment and fixed assets in a timely manner, and ensure all relevant equipment is covered by the relevant insurance policy.
- Maintains, on an ongoing basis, the list of intangible property, including active subscriptions and licenses, mobile lines, landline extensions, among others, ensuring timely renewal or deactivation.
- Acts as Travel Administrator for non-staff personnel and creates travel requests and expense reports in accordance with the UN regulations, rules, and processes.
- Assists in planning and implementing physical space planning and the identification of office technology needs and maintenance of equipment, software and systems, organizing and coordination of seminars and other events, among others.
- KEY ACHIEVEMENTS
- Served as the Human Resources focal point for the Africa Office, ensuring efficient coordination of recruitment, contract renewals, onboarding, performance management, training, and staff separation in full compliance with UN rules and procedures.
- Streamlined procurement and administrative processes by managing acquisition planning, raising shopping carts and low-value POs, processing payments, and maintaining vendor performance evaluations through Umoja.
- Ensured timely disbursement of payments and accurate service documentation for consultants, contractors, and vendors.
Senior Project Officer, Global Health and Safety Operations
Catholic Relief Service(CRS) Headquarters
01.2021 - 12.2021
- Support CRS country programs to manage COVID 19 and other pandemics for effective program administration.
- Conduct health related trainings to CRS staff to keep them up to date with the developments in the health sector and keep them safe.
- Maintain the CRS SharePoint by periodically updating the health guidance documents and responding to staff queries and concerns.
- Research and analysis the global health trends and share with the leadership on a weekly basis to guide them on decision making on the programs that we implement in various regions.
- Develop training materials such as First Aid and customize it to fit the various regions that we work in.
- Write periodic reports and share with the management for updates and decision making.
- KEY ACHIEVEMENTS
- Effectively strengthened CRS’s global health response by supporting country programs during COVID-19 and other pandemics, delivering health trainings, maintaining up-to-date guidance via SharePoint, providing leadership with weekly health trend analyses, customizing training materials like First Aid, and producing timely reports to inform strategic decisions.
Research Officer
Kenya Medical Research Institute, Nairobi
01.2020 - 12.2020
- Recruit the study participants (Female Adolescents aged 15-20 years) as per the laid down Protocols, Rules and Regulations of Clinical trials.
- Support the outreach team in community engagement activities and patient retention strategies.
- Form and Strengthen Community Advisory Groups and Cervical Cancer technical working groups to act as agents of advocacy and the retention of the study participants.
- Take lead on the Multi-Disciplinary Case Review Team meetings to discuss challenging study participants and share the reports to the management for guidance.
- Design strategies for Information, Communication and Education that helps in creating awareness on Cervical cancer and the need to take the vaccine.
- Generate and Review the Standard Operating Procedures and ensure their compliance including conducting periodic capacity building sessions.
- Identify and strengthen strategic Partnerships and engagements that promote health advocacy interventions
- Compile and submit periodic advocacy progress reports, highlighting achievements and challenges
- KEY ACHIEVEMENTS
- Successfully recruited female adolescent participants (aged 15–20 years) into a clinical trial in full compliance with established protocols, rules, and regulations, while also leading and coordinating community engagement, advocacy, and retention strategies—ensuring participant commitment and adherence throughout the study.
Administration Officer
World Vision Kenya-Nairobi Country Office
08.2014 - 12.2019
- Managed Occupational Safety and Health policies and practices for Kenya national office including 50 field offices while ensuring compliance on the same.
- Ensured that the OSH committee members were trained, OSH audits conducted, and meetings held as required including staff sensitization on health and safety.
- Coordinated workshops, events and travels ensuring that the services offered are of the right standard.
- Managed and coordinated all office operations, the smooth running of the day-to-day office activities including ensuring that invoices are received, and vendors paid within stipulated timelines.
- Reviewed and monitored the implementation of the administration related policies such as communication policy, assets and disposal policy, fleet policy among others.
- Provided general office administration, including assets custody, disposals, maintenance and repairs, utility bills, monitoring of contracts between WVK and other stakeholders.
- Assisted guests to do their flight bookings, organize conference and accommodation facilities.
- Provided guidance in key administrative areas to administrative staff in 50 Field Offices, ensuring that there was efficient implementation of organization priorities
- Supervised 5 staff (2 administrative assistants, 2 receptionists, 1 driver lead), including providing support to ensure consistency and quality in WV administrative practices, and to ensure that relevant rules and regulations are applied
- Procured and maintained outsourced services, and provide oversight to the smooth operations of cafeteria, cleaning services, security and staff wellness center
- Coordinated organization fleet schedule, manage insurance and fuel for 100 motor vehicles and motor cycles and supervise driver team leads
- Provide administrative support to the National director’s office including organizing of events, functions and organizing for the Annual general Meetings for the WVK board.
- KEY ACHIEVEMENTS
- Effectively led and coordinated comprehensive administrative and Occupational Safety and Health (OSH) functions across Kenya's national and 50 field offices—ensuring compliance with policies, seamless office operations, vendor and fleet management, staff supervision, and high-standard logistical support for events, travel, and executive functions.
Project Officer, Social Determinants of Health
USAID APHIA-plus Western Kenya OVC Grant, Kisumu
06.2012 - 07.2014
- Led implementation of APHIA-plus project and budget management in Homabay county, that increased access to services among 80,000 Orphans and vulnerable children and improved referral networks.
- Built capacity of 16 Community Based Organizations to deliver the scope of work, including financial management, Quality Improvement for OVC’s, entrepreneurship, greenhouse management.
- Coordinated linkages to increase access to government services, including bursaries, cash transfer and health services for OVC and their households.
- Provided supervision, mentorship and coaching to 16 Field Officers and 48 Community Mobilizers to increase capacity in quality service delivery.
- Coordinated support for 5 community health units (through community dialogues and action days), and improved health service access to 80,000 OVCs.
- Coordinated targeted HIV testing services (HTS) for OVC households, facilitated referral for HIV positive OVC, supported antiretroviral adherence.
- Monitored project work plan to ensure that activities were implemented on time, and budget utilization to ensure compliance.
- KEY ACHIEVEMENTS
- Successfully led the implementation and budget management of the APHIA-plus project in Homa Bay County, enhancing access to health, education, and social services for 80,000 orphans and vulnerable children through strengthened community structures, capacity building, and coordinated service delivery.
Community Engagement Officer
Kenya Medical Research Institute, Kisumu
05.2006 - 05.2012
- Established the Community engagement department for the purpose mobilizing communities and creating demand in Migori County for improved patronization of PMTCT, Family Planning and TB Treatment.
- Oversaw Research and Evaluations on health Advocacy, PMTCT and family planning
- Supported County health records officers to collect timely and accurate data in health facilities and conduct data quality audits
- Supported Ministry of Health in improving health indicators through community health strategy
- Mentoring and Coaching 21 Community health assistants on Health advocacy and demand creation of Health Services
- Partnering with other like-minded NGOs, Faith based organizations, CBOs and ministry of health to promote health advocacy.
- KEY ACHIEVEMENTS
- Established and led the Community Engagement Department in Migori County, driving health advocacy and demand creation for PMTCT, family planning, and TB treatment through strategic partnerships, data-driven interventions, and capacity building of community health structures.
Education
Master of Arts - Project Planning & Management
University of Nairobi
Nairobi 04.2008 - 01.2010
Bachelor of Arts - Environmental Planning and Management
Kenyatta University
Nairobi 04.2001 - 01.2004
Skills
- Project coordination
- Program assistance
- Effective communication
- Collaborative teamwork skills
- Database administration
- Budget management skills
- Training and support facilitation
- Effective organizational skills
- Inventory control
Certification
Competency Based Training for Managers, UNON, 2nd to 5th December 2024.
Behavioural skills
- Strong analytical, presentation and conceptualizing skills.
- Excellent verbal, written, and interpersonal communication skills in English, Kiswahili, Dholuo and French.
- Strong organizational, multi-tasking and prioritizing skills.
- Self-starter with a solid sense of ownership and accountability.
- Ability to interact with and positively influence people and share knowledge without bias.
- Good organizational and time management skills.
Timeline
Administrative Associate
United Nations Population Fund - UNFPA Headquarters - Nairobi
05.2025 - Current
Administrative Associate
United Nations Environment Program - UNEP Regional Office for Africa
01.2022 - 05.2025
Senior Project Officer, Global Health and Safety Operations
Catholic Relief Service(CRS) Headquarters
01.2021 - 12.2021
Research Officer
Kenya Medical Research Institute, Nairobi
01.2020 - 12.2020
Administration Officer
World Vision Kenya-Nairobi Country Office
08.2014 - 12.2019
Project Officer, Social Determinants of Health
USAID APHIA-plus Western Kenya OVC Grant, Kisumu
06.2012 - 07.2014
Master of Arts - Project Planning & Management
University of Nairobi
04.2008 - 01.2010
Community Engagement Officer
Kenya Medical Research Institute, Kisumu
05.2006 - 05.2012
Bachelor of Arts - Environmental Planning and Management
Kenyatta University
04.2001 - 01.2004
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