Anne Chege
Executive Assistant
Summary
Experienced administrator with a proven record of providing exceptional support to executive teams. Skilled in managing diverse administrative tasks, fostering effective communication, and ensuring seamless operations. Known for implementing strategic initiatives to streamline processes, optimize efficiency, and drive organizational growth. Adept at coordinating high-level meetings, managing calendars, and carefully handling confidential information. Demonstrated ability to develop and maintain strong relationships with internal and external stakeholders. Seeking opportunities to further leverage expertise in executive support and contribute to the continued success of an organization.
Overview
5
5
years of professional experience
Work History
Executive Assistant
Nendo
12.2023 - Current
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Worked with senior management to initiate new projects and assist in various processes.
- Volunteered to help with special projects of varying degrees of complexity.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Operations Administrator
Lehem Interiors
11.2022 - 12.2023
- Maintained project schedules, allocated project tasks, and ensured client satisfaction, shortening project timelines by 15%
- Introduced a project management tool to manage the company's projects, increasing team productivity by 15%
- Secured business contracts and ensured supplier and subcontractor payments were up-to-date, reducing annual debt by 15% and increasing annual revenue by 10%
- Managed budgets, supported the CEO in HR functions, and coordinated office operations to enhance efficiency.
- Evaluated current operational practices and suggested improvement strategies.
- Encouraged and promoted ideas aligned to business needs and benefits.
- Assisted in developing strategic plans for business growth while maintaining a focus on operational efficiency.
Executive Assistant
Lehem Interiors
01.2021 - 11.2022
- Managed day-to-day office logistics, including project follow-ups and expense processing, to ensure smooth operations and workflow efficiency
- Assisted the Operations Manager in project management tasks, contributing to the successful execution of key initiatives
- Supported the Operations Manager with calendar, email, and travel coordination, optimizing executive productivity and time management
- Collaborated with the HR Department to streamline HR onboarding processes by introducing a comprehensive induction template, enhancing new employee integration and efficiency
- Organized and facilitated office functions, activities, and communication, ensuring effective workflow and fostering a productive office environment.
School Administrator
Jabali Hekima Kindergarten
01.2019 - 04.2020
- Successfully handled parent communications, including follow-ups on fee payments, and managed procurement processes to efficiently fulfill the school's various needs, leading to a 20% growth in student enrollment
- Enhanced departmental collaboration by implementing effective communication strategies among stakeholders, including the Board of Directors, parents, and staff
- Organized and facilitated quarterly parent meetings and training sessions to familiarize parents with the Curriculum-Based Curriculum (CBC), gathering feedback and recommending strategies for continuous improvement
- Managed administrative responsibilities for 60 students, ensuring the school's welfare by maintaining incident reports, student files, financial records, and employee records.
Administrative Intern
Partnership in East Africa for Community Development
05.2019 - 08.2019
- Orchestrated and facilitated Peace-Building Training sessions for community leaders in refugee camps, uniting over 100 South Sudanese men and women, alongside individuals from diverse ethnic backgrounds, to foster harmony and conflict resolution
- Authored a compelling 'Case Study of Innovative Ways to Empower African Women,' spotlighting inspirational African women empowering others across the continent
- Distributed to an audience of over 200 attendees, amplifying awareness and advocacy for female empowerment initiatives.
Education
Certificate - Virtual Assistant Training
ALX Institute
Nairobi, Kenya 07.2022 - 05.2022
BA - Psychology and Conflict & Peace Studies
University of Nairobi
Nairobi, Kenya 09.2014 - 05.2017
Skills
Microsoft Office Suite
Executive Schedule Management
Organizational Skills
Multitasking
Written Communication
Report Development
Attention to Detail
Staff Management
Swahili (fluent)
English
Google Workspace
Adaptability and Flexibility
Resourceful
Websites
Volunteer Experience
Charitos Transformation Africa, Lamu, Kenya, 09/2017, Present, Collaborated with a team in Lamu to orchestrate counseling sessions for families and individuals impacted by the Al-Shabaab attacks, providing essential support and assistance during challenging times., Spearheaded the organization and facilitation of annual training sessions for youth leaders, equipping them with essential leadership skills to positively impact and lead within the community.
Timeline
Executive Assistant
Nendo
12.2023 - Current
Operations Administrator
Lehem Interiors
11.2022 - 12.2023
Certificate - Virtual Assistant Training
ALX Institute
07.2022 - 05.2022
Executive Assistant
Lehem Interiors
01.2021 - 11.2022
Administrative Intern
Partnership in East Africa for Community Development
05.2019 - 08.2019
School Administrator
Jabali Hekima Kindergarten
01.2019 - 04.2020
BA - Psychology and Conflict & Peace Studies
University of Nairobi
09.2014 - 05.2017