Summary
Overview
Work History
Education
Skills
Short Courses
References
Hobbies and Interests
Quote
Accomplishments
Software
Certification
Strength
Timeline
Hi, I’m

Alice Mbugua

Nairobi

Summary

A highly skilled and result oriented finance and accounting professional with experience in analysis on the financial standing of Organizations and enhancing processes. My exposure working with successful International Organization's (INGOs), private sector and Public Institutions has made me to gain relevant skills in financial management, financial reporting, strategy formulation and Implementation, auditing, budgeting and monitoring, tax compliance and team leadership. Being a great communicator who is highly disciplined with a flair for accounts, my aim is to secure a position in a fast-paced environment in a thriving finance department with a view to use my in-depth knowledge in grants, accounting and finance to provide the required level of leadership and guidance needed to ensure that best practice is adhered to while maintaining the financial and managerial procedures as per industry standards. Experienced Senior Accountant successful at cultivating effective working relationships at all levels while driving improvements to budget administration, expense tracking and forecasting of future financial needs. Proven track record of performing work ethically while maintaining integrity of all financial data. Knowledgeable senior accounting professional offering [Number] years of experience in financial operations. Strategic business leader, communicator and people manager.

Overview

18
years of professional experience
2
Languages

Work History

World Vision International

Senior Accountant
06.2017 - 09.2023

Job overview

  • Financial reporting and Period-End processes: Participated in the month and year end processes and preparation of monthly, quarterly and annual finance schedules and reports for each program unit.
  • Budgeting and Planning: participated in the preparation of the annual budget & Participate during project budget revision.
  • Financial Accounting and Treasury management: reviewed all transactions to ensure that they are accurate and comply with the policies, procedures and Donor requirements.
  • Grants portfolio management: Supported in the grants budgeting process at program unit level, support timely close out processes for projects and Conduct capacity building for partners on donor requirements.
  • Asset management: Maintained an updated asset register and ensured that all assets are tagged and obsolete assets are identified and are surrendered for disposal.
  • Risk management and control: Mitigated risks within the program through identification and ensuring that the risk is controlled in the program.
  • Collaboration: Participated in program management meetings, Maintain and manage the cluster financial documents to safeguard financial records and audit trails, Support audits by ensuring sampled documents are availed to auditors, responding to audit queries within the stipulated time and Safeguarding Children and adults and Gender Equality Social and Inclusion (GESI).

Judges and Magistrates Vetting Board

Accounts Assistant
04.2012 - 07.2016

Job overview

  • Monitored the budget to actual expenditures and produced regular and special reports for donors.
  • Managed Cash flow by preparing of the daily cash forecast and monitoring the A.I.E to ensure that the expenditure is within the amount dispatched by the exchequer.
  • Validated petty cash expenses.
  • Validated of claims and checked for correctness and prepared payment vouchers. vouchers and posting in the system and ensuring that suppliers are paid on time.
  • Managed inventory through tagging of assets and assigning of assets to staff.
  • Ensured that the imprest issued to staff is accounted for within the stipulated duration.
  • Computed withholding VAT and remitted it to Kenya Revenue Authority.
  • Managed grants by serving as a point person between the UNDP and Japan donors for the donor money issued by Japan and UNDP to fund the Boards activities.
  • Ensured internal controls in finance are in place and fully complied with as per organization policies and procedures intended to safeguard financial resources and assets from risk.

World Vision International

Assistant Accountant
04.2011 - 04.2012

Job overview

  • Oversaw compliance in the organization by conducting regular assessments of compliance issues that will result in the early address of the same.
  • Ensured accurate and timely recording as well as monitoring of incoming funds (grants and investment interest) to ensure timely and accurate receipt.
  • Acted as a procurement officer and issued stock from the store, ensured reorder of stock is done before its finished, preparation of Board Tender Committee minutes, floating of quotations, participation in the preparation of the annual budget, review audit reports to ensure that key financially related observations are adequately and promptly handled.
  • Reviewed the project expenditures to ensure they are within the approved budget lines and donor requirements, ensure that utility bills are paid on time.
  • Prepared Partners and subgrantee assessment reports and participate in partners capacity building.
  • Ensure internal control in finance is in place and fully complied with as per donor and organizational policies and procedures intended to safeguard financial resources and assets from risk.

The University of Nairobi

Accounts Assistant
08.2007 - 03.2011

Job overview

  • Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
  • Maintained clean and organized files by keeping accounts payable records up-to-date.
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
  • Prepared and mailed invoices to customers, processed payments, and documented account updates.

Cosmo Level Marketing

Accountant
09.2006 - 02.2007

Job overview

  • Attended and responded to suppliers’ invoices and prepared payment vouchers for the same.
  • Handled NHIF matters for the university employees.
  • Computed withholding VAT and issued tax certificates to suppliers, issuing of imprest and ensuring it’s accounted for on timely basis.
  • Processed payment of general refund and hospital bills on time.
  • Received and updated of school fees and reconciled payslips and statements with the system balances.

Kenyatta University

Finance Attaché'
09.2005 - 12.2005

Job overview

  • Accounts Receivables: Reviewed and signed off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipt and clarifies sampled expenses with vendors
  • Cash/Bank Management: Handled monthly bank reconciliations on the Navision system.
  • Statutory Requirements Compliance: Maintained and updated statutory remittances file, conducted periodic audits of the files to ensure ability to satisfy any statutory scrutiny.
  • Audit support: Supported the audit/compliance review exercises by ensuring accurate documentation is availed.
  • Finance Administration: Ensured there are adequate accounting resources in finance office.
  • Support payroll administration: Processed staff payrolls.
  • Petty cash management: Validated petty cash expenses.
  • Projects Accounting Support: Prepared accurate Programs budgets with market sensitive prices and engaged project managers on financial performance of the projects.
  • Asset Management: Prepared, updated and maintained the fixed assets register.

Education

University Overview

  • Bachelor of Commerce- Catholic University of Eastern Africa: 1999-2003
  • Kenya Certificate of Secondary Education- Maasai High School: 1995-1998
  • Certified Public Accountant- KASNEB(CPA-K): 1999-2005

Skills

  • Financial analysis and reporting
  • Asset management
  • Partnerships management
  • Auditing
  • Risk Reduction
  • People management
  • Database Administration
  • Policy Enforcement
  • General Ledger Accounting
  • Account Updates
  • Budget Administration
  • Tax Law Expertise
  • Financial Statement Review
  • Generally Accepted Accounting Principles
  • Internal Controls Implementation
  • Payroll Oversight
  • Expense Tracking
  • Training and coaching
  • Grants management

Short Courses

Short Courses
  • Training on USG Grant management
  • Information Security and Data Protection Training
  • MS-Excel, V-Look Up and Pivot Table
  • SAINT training (Training on security awareness)
  • Quick Books

References

References
  • David Makana, Project Manager, World Vision Kenya, +254705161173, danielmakana@yahoo.com
  • Justus Musau, MEAL Grant Officer, World Vision Eldoret, +254720411098, Justus_musau@wvi.org
  • Rose Mongina, Senior Accountant, The University of Nairobi, +254722105280, rmmongina@yahoo.com

Hobbies and Interests

Hobbies and Interests
Reading (motivational books) and travelling.

Quote

There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins

Accomplishments

Accomplishments
  • Grants and Projects Management: Successfully implemented the sponsorship and grants ensuring proper accounting records were submitted on time at World Vision.
  • Risk Management: the risks in the project that I undertook at World Vision.
  • Leadership: Provided leadership and technical expertise to operations and finance personnel relative to the analysis and forecasting of donor incomes and expenditures at World Vision.
  • Operational Efficiency: Managed to set up a Finance office to enable the Board expedite the finance function in the organization without a hitch at Judges and Magistrate's Vetting Board.
  • Innovative: Identified a disorderly filing system and established an effective systematic filing system at the University of Nairobi.

Software

Power BI- Data visualization

Advanced Excel

Accounting Software

SAP

Adobe signing system

Electronic Data Management System

Concur for advances management

Horizon for budget development

Reporting Tools

Coupa for supply chain management

Certification

  • Certified Public Accountant- KASNEB(CPA-K).

Strength

Strength
  • Grants Management: Managed and achieved 100% grants compliance for major donors like WFF, EU, USAID, UNICEF, DFID and a 95% Absorption rate.
  • Training and Development: Successfully built capacity to sub grantee and ensured 100% grant compliance in implementation.
  • Financial Management and Reporting: Ensured expenditure remained within authorized levels. In addition, I reviewed, analyzed and presented
    finalized financial reports to the Head office highlighting budget performance, explaining variances between approved and actual
    budget whilst providing further recommendations.
  • Multiple projects Management: I administered UNICEF WASH project in schools with a total budget of $1.5 million, and the UNFPA Anti FGM project with a total budget of $1 million. I have also been responsible for the financial reporting and budgeting of international and local private
    donors from the United States,

Timeline

Senior Accountant
World Vision International
06.2017 - 09.2023
Accounts Assistant
Judges and Magistrates Vetting Board
04.2012 - 07.2016
Assistant Accountant
World Vision International
04.2011 - 04.2012
Accounts Assistant
The University of Nairobi
08.2007 - 03.2011
Accountant
Cosmo Level Marketing
09.2006 - 02.2007
Finance Attaché'
Kenyatta University
09.2005 - 12.2005

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