Hi, I’m
ANN JOSEPHINE WANJIRU MWANIKI
Nairobi,Nairobi
Summary
I am a seasoned professional with over a decade of expertise in Project Management, People Operations Efficiency, and Stakeholders Engagement, Corporate Social Responsibility, consistently aligning my work with initiatives that deliver successful outcomes and lasting social impacts across various sectors. Throughout my career, I have worked closely with diverse stakeholders, spearheading initiatives that drive sustainability, environmental stewardship, and social impact. I leverage strong people management and negotiation skills to plan and execute complex logistical operations, ensuring smooth workflow, budget control and effective resource management. Known for a hands-on approach to leadership which has been instrumental in fostering a track record of developing operational strategies that ensure regulatory compliance, maintain quality standards, and promote continuous improvement while aligning with organizational goals. Adept at overseeing the planning, execution, and delivery of projects from initiation to completion, ensuring objectives are met within scope, budget and timelines. I am driven by a commitment to operational excellence and impactful project outcomes, ready to contribute my expertise to organizations and initiatives that aim to drive positive change and sustainability.
Overview
2021
years of professional experience
11
years of post-secondary education
6
Certifications
2
Languages
Work History
Africa Oil Kenya B.V.
PROJECT COORDINATOR
6 2020 - 8 2024
Job overview
- Directed and coordinated complex projects from initiation to completion, ensuring strategic alignment with organizational objectives and delivering measurable outcomes
- Spearheaded cross-departmental collaboration, facilitating seamless communication and alignment between stakeholders, technical teams, and business units
- Conducted comprehensive risk assessments and developed contingency plans to mitigate potential project disruptions, ensuring timely and budget-conscious delivery
- Utilized Microsoft Project to effectively manage resource allocation, streamline task scheduling, and monitor project progress, ensuring milestones were tracked in real-time for successful execution
- Developed tailored project workflows and frameworks, aligning them with organizational objectives to enhance operational efficiency
- Developed robust stakeholder engagement strategies, presenting project updates and key metrics to executives, sponsors, and external partners
- Mentored and trained team members, enhancing their skills in project execution, conflict resolution, and decision-making to build high-performing teams
- Led post-project evaluations to identify lessons learned, improve future project outcomes, and drive innovation in organizational processes
- Managed multimillion-dollar budgets, ensuring fiscal responsibility while achieving project deliverables and exceeding client or organizational expectations
- Oversaw large-scale change management initiatives, ensuring smooth transitions and fostering adoption of new systems or processes across the organization
Africa Oil Kenya B.V.
EXECUTIVE OFFICE ADMINISTRATOR
02.2014 - 05.2020
Job overview
- Played a pivotal role in crafting and executing office policies, establishing robust procedures, and setting operational standards to streamline office and field operations
- Facilitated high-level meetings for the President, CEO, and VP of Operations while liaising with the General Manager to ensure seamless communication, strategic alignment, and effective decision-making
- Collaborated with the General Manager and Finance Manager in the budgeting process, overseeing the allocation of resources for the VP Operations office, administrative operations, human resource operations, and executive travel and subsistence
- Administered and monitored approved budgets, ensuring fiscal responsibility, adherence to allocations, and compliance, while providing regular financial reports to enhance transparency and efficiency
- Reviewed, evaluated, and approved supplier requisitions, while managing supplier relationships and negotiating contracts to ensure cost efficiency
- Coordinated logistics, procurement, and human resources by designing and maintaining effective control systems
- Orchestrated local, regional, and international travel arrangements, ensuring smooth experiences for all staff
- Directed the scheduling, maintenance, and repair of the office fleet, optimizing its utilization and reliability
- Successfully organized annual investor visits to Kenya, managing all logistics and ensuring positive stakeholder experiences
- Facilitated the relocation process for expatriates, including handling entry permits, work visas, dependent passes, and related documentation
- Streamlined hiring processes by preparing employment contracts and leading onboarding and induction activities for new employees
- Coordinated the annual performance review process, compiling comprehensive reports for leadership approval
- Managed staff leave schedules, tracked balances, and processed leave requests for executive sign-off
- Supervised and mentored the administration team, fostering professional growth and career development through coaching initiatives
Africa Oil Kenya B.V.
ADMINISTRATIVE ASSISTANT
06.2011 - 01.2014
Job overview
- Managed office operations to ensure high standards of cleanliness, maintenance, and supply management
- Oversaw health, safety, and security measures, ensuring adherence to statutory and regulatory standards
- Delivered administrative and secretarial support to all departments, facilitating smooth operations
- Fostered and maintained effective relationships with suppliers, service providers, and clients
- Administered inventory for office supplies, stationery, training materials, and kitchen utilities
- Coordinated with regional Office Administrators to address and resolve operational issues
- Supervised and guided administrative staff, ensuring efficient use of time and professional development
- Scheduled and managed company vehicle movements to optimize logistics
- Maintained and updated databases of key clients, real-time inventory, and supplier contacts
RedSky (K) Ltd
ADMINISTRATIVE ASSISTANT
11.2010 - 05.2011
Job overview
- Provided comprehensive office management and secretarial support to multiple departments
- Acted as Personal Assistant to senior management
- Managed inventory and ensured timely availability of office supplies and equipment
- Ensured high standards of office operations, including cleanliness and supply management
- Coordinated travel arrangements for staff at various levels
- Maintained insurance records and coordinated with providers for updates
- Supervised administrative staff and managed vehicle logistics
- Updated inventory records and tracked equipment status
- Oversaw scheduling and maintenance of office equipment
- Organized internal and external meetings and maintained client databases
Education
United States International University of Africa
Master of Arts from International Relations, Diplomacy & Foreign Policy
01.2019 - 12.2020
Catholic University of Eastern Africa
Bachelor of Human Resource Management
01.2016 - 12.2018
ABE Level 6
Higher Diploma from Human Resource Management
01.2014 - 12.2015
Mutira Girls High School
Kenya Certificate of Secondary Education (KCSE)
01.2002 - 12.2005
Skills
Project Management
Stakeholder Management
Resource Mobilization
Budget Management
Risk Assessment & Mitigation
Logistics Coordination
Safety & Security Management
Vendor Management
HR Policy Development
Recruitment & Onboarding
Talent Management
Performance Monitoring & Appraisal
Employee Training & Development
Employee Relations
Change Management
Contract Negotiation
Compliance & Regulatory Oversight
Cross-functional Team Leadership
Process Improvement
Conflict Resolution
Operational Efficiency
Strategic Planning
Team Collaboration
Communication & Interpersonal Skills
Certification
Project Management Professional (PMP), 07/01/22
References
- Keith Hill, Director, Africa Oil Corp, +1 786 492 0090, keith.hill@africaoilcorp
- Henry Nyamu Githaka, Project External Affairs Manager, Africa Oil Kenya B.V., +254 722 736944, nyamugithaka@gmail.com
- Christopher Laing, Project Director, Santos Ltd, +1 907 947 2423, claing677@gmail.com
- Abdilatif Hussein, Expert, International Organizations, Universal Postal Union, Bern, Switzerland, +254 720 989315, abdilatifhusseinmohamed@gmail.com
Timeline
United States International University of Africa
Master of Arts from International Relations, Diplomacy & Foreign Policy
01.2019 - 12.2020
Catholic University of Eastern Africa
Bachelor of Human Resource Management
01.2016 - 12.2018
EXECUTIVE OFFICE ADMINISTRATOR
Africa Oil Kenya B.V.
02.2014 - 05.2020
ABE Level 6
Higher Diploma from Human Resource Management
01.2014 - 12.2015
ADMINISTRATIVE ASSISTANT
Africa Oil Kenya B.V.
06.2011 - 01.2014
ADMINISTRATIVE ASSISTANT
RedSky (K) Ltd
11.2010 - 05.2011
Mutira Girls High School
Kenya Certificate of Secondary Education (KCSE)
01.2002 - 12.2005
PROJECT COORDINATOR
Africa Oil Kenya B.V.
6 2020 - 8 2024