Andrew Kituo Mbuku

Duties & Responsibilities

· Management of the overall design, planning, construction and maintenance of all University-owned properties and facilities.

· Developing budgets and long-term plans based on universities growth and future needs.

· Management of all University facilities in a structurally sound, operationally efficient, well maintained and safe status, in compliance with industry and regulatory requirements.

· Assist the Director of Facilities Management in developing long-term facilities development plans and preventive maintenance programs for all facilities and equipments.

· Development and documentation of the in-house commissioning of new buildings and retro-commissioning of existing buildings and provides support in administering the process.

· Supervise the performance of emergency and routine maintenance on campus facilities.

• Developed high-performing teams by providing mentorship, guidance, and opportunities for professional growth.
• Cultivated a positive work environment that fostered employee engagement, increased retention rates, and boosted overall team morale.
• Improved project efficiency with strategic planning, resource allocation, and time management practices.
• Enhanced team collaboration through regular communication, goal setting, and performance evaluations.
• Managed budgets effectively to ensure optimal use of resources while maintaining financial stability.
• Implemented innovative solutions to solve complex problems, resulting in increased productivity and streamlined operations.

Duties & Responsibilities

• Design and Planning of capital projects in liaison with the Resident Architect and Users,
• Participate in appointment of consultants and contractors as technical advisor
• Preparation of Specifications and Bill of Quantities (BQs) for Projects
• Carry out Administration of Contracts and the Supervision of the Contracts
• Maintenance of proper updated Records of Projects
• Ensure Development Projects meet specified Statutory and ISO Standards
• Liaise with Contractors, Consultants and Project Users for effective work and progress on projects
• Arrange and coordinate site and other relevant meetings with the client, user departments, consultants and contractors as well as ensuring effective handover of projects and their completion
• Prepare valuations and necessary payments on projects and ensure the correctness of the same

• Quality Assurance - assist the Resident Team on a variety of QA checks throughout the project responsibilities.
• Planning Coordination - work with senior management to follow through on various project planning technical assistance actions.
• Report to Resident Team for onsite project construction inspections and progress as directed.
• Construction and contractor assessment as directed
• Participation in meetings and assistance on preparation of Reports, Meeting Minutes and Presentations
• Assistance on mobilization of key and short term consultancies
• Provision of technical assistance and reviews for tender documentation completeness
• Provide advisory guidance to KAA in construction management processes, practices and defects
• Facilitate effective communication channel between EgisJV and KAA
• Provide coordination support to ensure follow through on Resident Teams tasks

• Championed a culture of innovation within the development team by encouraging experimentation with new technologies or approaches to problemsolving.
• Implemented robust documentation practices that facilitated knowledge sharing within the development team and improved overall productivity.
• Negotiated contracts with vendors and service providers for cost-effective solutions that supported project requirements.
• Improved overall project efficiency by setting clear goals, milestones, and expectations for the development team.
• Presented project updates during executive meetings to maintain transparency around progress towards key objectives while addressing any concerns raised by leadership stakeholders.

• Developed and maintained comprehensive project documentation, ensuring clear communication of objectives, timelines, and deliverables across all stakeholder groups.
• Conducted thorough risk assessments for each project phase, mitigating potential issues before they arose.
• Established planning objectives for projects by identifying key issues, approaches and performance metrics.
• Developed comprehensive project plans to ensure timely delivery within budget constraints.
• Identified opportunities for cost reduction through careful analysis of budgets and expenditures throughout the life cycle of each project.
• Facilitated cross-functional team meetings to review progress and identify areas for improvement.

• Ensured accurate invoicing by reviewing contractor claims for compliance with contract terms and conditions before submission to clients.
• Conducted regular site visits to monitor progress, identify potential issues, and recommend corrective actions as needed.
• Performed measurements for structural and architectural works to prepare cost estimates for projects.
• Collaborated with architects and engineers to optimize construction designs, minimizing material waste and reducing overall costs.
• Streamlined tendering processes, resulting in faster turnaround times for clients and increased winning bid rates.
• Provided guidance and mentorship to junior quantity surveyors, fostering a supportive team environment that facilitated professional growth.
• Prepared estimates used by management for purposes such as planning, organizing, and scheduling work.
• Assisted in dispute resolutions between clients and contractors by providing expert advice on contractual obligations and industry best practices.
• Reduced budget overruns by accurately forecasting project expenses and monitoring progress against budget allocations.

• Cost analysis, Estimation and control on construction activities for the organization’s facilities needs
• Analyzing and Advising clients on ‘daraja’ and housing loans level on the viability of their proposed businesses and development proposals
• In charge of day to day running of Technical Dept. which included a Carpentry Workshop, Maintenance team, Building materials production factory at Kisaju and a Housing project in Kajiado, Kenya among other technical tasks
• Motor vehicle maintenance and transport management
• Technical assessment, processing, evaluation and recommendation of housing loans
• Chief Procurement Officer – Liaison with all suppliers, handling all purchases and supplies, procurement data management (both local and International).
• Fixed Assets Accounting