AMINA YUSUF
ADMINISTRATIVE ASSISTANT
Nairobi,30
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
2
2
years of professional experience
6
6
years of post-secondary education
Work History
Administrative Assistant
Fonroche lighting east africa
nairobi , westlands
11.2020 - 11.2021
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Processed invoices and expenses using QuickBooks to facilitate on-time payment.
- Arranged rapid office equipment repair and maintenance with vendors.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Scheduled office meetings and client appointments for staff teams.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Managed Access databases converting complex data into easy-to-interpret data.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Executed record filing system to improve document organization and management.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Organized weekly staff meetings and logged minutes for corporate records.
- handling of the company finances and paying of company bills
Front Office Receptionist
almumin advertising agency
nairobi , kitisuru
06.2018 - 09.2019
- Wrote professional and error-free letters, memoranda and other business documentation to support office needs.
- Directed incoming calls to internal personnel and departments, routing to best-qualified department.
- Kept detailed track of office spending to budget for new supplies and technical equipment maintenance worth over 1000 shillings
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Maintained timelines and accuracy while preparing work schedules for employees.
- Responded to inquiries from callers seeking information.
- Conferred with other office locations to coordinate records and obtain documentation.
- Prepared weekly employee work schedules for team members.
- Reported facility and room maintenance problems to appropriate personnel for immediate remediation.
- Maintained well-organized and efficient offices with stocked supplies to meet expected demands.
- Interacted with customers by phone, email or in-person to provide information.
- Answered multi-line phone system and greeted callers enthusiastically.
Education
Associate of Arts - Education of Individuals in Secondary Special Education Programs
Kenyatta University
Nairobi 05.2015 - 11.2020
Skills
[Language] fluency
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins
Timeline
Administrative Assistant
Fonroche lighting east africa
11.2020 - 11.2021
Front Office Receptionist
almumin advertising agency
06.2018 - 09.2019
Associate of Arts - Education of Individuals in Secondary Special Education Programs
Kenyatta University
05.2015 - 11.2020
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