Hi, I’m
AGNES AJWALA
Procurement Officer
Nairobi
Summary
As an experienced professional with a diverse background in procurement, quality assurance, and inventory management, I bring a well-rounded and practical skill set to the role of Procurement Officer at Abyssian Group. My career spans roles such as Procurement Assistant in a hospital setting handling medical supplies, Quality Assurance Officer Assistant in a manufacturing environment, Procurement Assistant at a tertiary institution through internship programmes, and Inventory & Stores Officer in a retail operation. Through these roles, I have developed strong capabilities in sourcing: negotiation to ensure cost saving, order placement and tracking to ensure short PR-PO turnaround time, contract management to minimize risk to the company, end-user engagement to enable technical alignment and inventory oversight to avoid stock out/overstocking. I am proficient in using spreadsheets and enterprise systems such as SAP S/4HANA to streamline procurement and inventory activities. My academic qualifications include a Bachelor's degree in Industrial Microbiology and Biotechnology, a Diploma in Purchasing and Supplies Management, and CIPS Level 4 certification, all of which provide a robust foundation for effective supply chain management. I am enthusiastic about the opportunity to contribute even more to the company’s procurement operations and overall procurement efficiency by applying my hands-on experience and professional training.
Diligent [Desired Position] with solid background in procurement processes and supplier management. Successfully supported procurement operations and contributed to streamlined inventory control. Demonstrated skills in vendor negotiation and purchase order management.
Overview
9
years of professional experience
1
Certification
Work History
Mabati Rolling Mills
Procurement Assistant
11.2024 - Current
Job overview
- Streamlined procurement processes by creating strategy frameworks aligned with organizational priorities and operational demands.
- Selecting appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing.
- Leading end-to-end procurement process for steel related construction and manufacturing projects, ensuring timely and cost-effective sourcing of raw materials, fabricated components and related services.
- Conducting vendor sourcing, evaluation and negotiations to secure competitive pricing and favorable terms while maintaining quality and compliance standards.
- Collaborating closely with engineering, project management and finance teams to align procurement activities with project timelines and budget constraints.
- Managing RFQs, purchase orders and contract documentation in compliance with internal controls and industry standards.
- Developing and maintaining strong supplier relationships, leading to improved lead times and increased reliability for project critical materials.
- Responsible for order placement timing, material replenishment and supplier performance
- Familiar with Kenya import/export procedures, KRA customs regulations, EAC requirements and international trade compliance processes.
- Monitoring, evaluating and improving supplier performance, according to an appropriate Service Level Agreement, on a continuous basis
- Controlling and monitoring spend against approved budgets
- Payment terms negotiation, optimization and management
- Maintaining contracts and SLAs with vendors
- Receiving and actioning orders from various departments
- Initiating and keeping track of orders
- Reconciling order discrepancies with supplies.
- Documentation and organized record keeping.
Wesu Sub-County Hospital
Intern
08.2024 - 11.2024
Job overview
- Receiving requisitions from end users and processing them.
- Communicating with end users to clearly understand requirement specifications for pharmaceuticals and non-pharmaceuticals.
- Assisting in stock taking and reconciliation.
- Preparing tender documents, print and mail to prequalified suppliers.
- Receiving, opening and evaluating quotations as per the Public Procurement and Asset Disposal Act, 2015.
- Processing local purchase orders and ensure they are signed before issuing to suppliers.
- Tracking deliveries to expedite them and update end users on the status of their orders.
- Receiving, inspecting, shelving and issuing pharmaceuticals and non-pharmaceutical.
- Writing tender opening, evaluation and professional opinion meetings minutes and stock status reports.
- Keeping suppliers’ files updated and presenting them during payment.
- Posting and updating of bin cards.
- Implementing security and safety procedures in the store.
New Sheroes Investment
Inventory and Store coordinator
04.2019 - 07.2021
Job overview
- Conducting regular audits, cycle counts and stock reconciliations to maintain accurate inventory records and identify any variances.
- Coordinating stock replenishment activities, including ordering, receiving and storing of inventories and ensuring timely and accurate processing of purchase orders and deliveries.
- Ordering, receiving, storing and issuing inventories as well as process delivery purchase order and delivery notes.
- Quality control: inspect, weigh and measure items to ensure the right quality and quantity is received.
Coast Institute of Technology
Procurement Assistant (Internship)
01.2019 - 04.2019
Job overview
- Assisting in coordinating procurement activities, including the preparation of requisitions, request for quotations, purchase order and ensuring compliance with procurement policies and procedures.
- Assisting in maintaining supplier database; supplier information, contracts and files.
- Assisting in sourcing products/services from various suppliers, conducting price comparisons and obtaining competitive bids to ensure cost effective purchasing decisions.
- Assisting in processing purchase order, verifying pricing, quantities, delivery terms and ensuring timely issuance to suppliers.
- Supporting activities, including stock replenishment, inventory tracking and cycle counting.
Pwani Oil Products Ltd
Quality Assurance Officer Assistant (internship)
01.2017 - 06.2017
Job overview
- Conducting regular inspections of manufacturing processes, raw materials and finished products to ensure compliance with quality specifications and standards.
- Conducting internal quality audits to assess adherence to quality management systems and identify areas for improvement.
- Coordinating product testing and analysis of products attributes such as composition, purity and performance.
Education
Technical University of MombasaMombasa
Diploma from Purchasing and Supplies Management
Taita-Taveta UniversityTaita-Taveta County
Degree from Industrial Microbiology and Biotechnology
Lwak Girls’ High SchoolSiaya County
Kenya Certificate of Secondary Education
Mageta Primary SchoolSiaya County
Kenya Certificate of Primary Education
Skills
Excellent computer skills especially Microsoft word and Microsoft Excel
Certification
Chartered Institute of Procurement and Supply Level 4 Diploma (CIPS L4) | Oshwal College -2024
References
- Charles, Kamau, Procurement officer, 0722624633, Mabati Rolling Mills
- Carol, Wanjiru, Procurement officer, 0717563994, Wesu Sub-county Hospital
- Phelix, Odhiambo, CIPS Lecture, 0720206778, Oshwal College
Affiliations
Kenya Institute of Supply and Management-2025
Timeline
Procurement Assistant
Mabati Rolling Mills
11.2024 - Current
Intern
Wesu Sub-County Hospital
08.2024 - 11.2024
Inventory and Store coordinator
New Sheroes Investment
04.2019 - 07.2021
Procurement Assistant (Internship)
Coast Institute of Technology
01.2019 - 04.2019
Quality Assurance Officer Assistant (internship)
Pwani Oil Products Ltd
01.2017 - 06.2017
Taita-Taveta University
Degree from Industrial Microbiology and Biotechnology
Lwak Girls’ High School
Kenya Certificate of Secondary Education
Mageta Primary School
Kenya Certificate of Primary Education
Technical University of Mombasa
Diploma from Purchasing and Supplies Management