Canva & Adobe Creative Suite
Aafes Mwihaki Thairu
Executive Assistant Specialist
Nairobi
Summary
Highly organized and proactive Executive Secretary with proven track record of providing high-level administrative and strategic support to C-suite executives. Adept at business development, contract negotiation, and stakeholder management, driven by innovation and continuous improvement, I am committed to optimizing processes and supporting leadership in achieving business objectives. Committed to upholding Organization Code of Business Ethics, ensuring compliance, and supporting leadership in driving core business objectives.
Overview
5
5
years of professional experience
1
1
Language
Work History
Executive Secretary to CEO
Africa Fleet Management Solutions Ltd
12.2023 - 02.2025
- Managing entire CEO office Management, Representation, Event planning and bookings.
- Successfully collaborated with CEO to finalize MoUs and secure multimillion-dollar logistics agreements.
- Graphics designer and social media coordinator
- Developing, Managing & monitoring Websites, Emails, Social Media pages, developing animated videos, company profile and marketing leaflet
- Document Control, Backup & Disaster recovery Management
- Data Management & Filing System
- Employee Performance Management
- General Office Administration & HR assistance
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Coordinated meetings and events, arranging logistics for over 50 corporate gatherings.
Toll Attendant Ticket Manager
Moja Expressway Company
10.2022 - 12.2023
- Managed the end-to-end toll ticket lifecycle, including requisition, distribution, and secure destruction, while maintaining accurate records and reconciling transactions.
- Trained and mentored new toll attendants on revenue collection procedures and system usage.
- Maintained accurate financial records and prepared daily reports for management review.
- Ensured compliance with company policies and financial regulations in all transactions.
- Assisted in system upgrades and provided feedback on operational improvements to enhance toll collection efficiency.
Public Relations and Editorial Communication Intern
Moja Expressway Company
02.2022 - 09.2022
- Facilitated Successful Partnerships – Established and maintained strategic collaborations with Citizen TV, SWVL, and Metropol TV, enhancing brand visibility and media outreach.
- Event Planning & Execution – Successfully planned and executed major events, including the Africa Mashariki Awards and the official launch of the Nairobi Expressway, ensuring seamless coordination and impactful publicity.
- Developed Marketing & Campaign Materials.
- Established Media Monitoring Database for daily tracking of news.
- Enhanced Public Relations & Communications – Strengthened PR efforts by compiling media lists, monitoring coverage, and creating press materials, improving media engagement and brand reputation.
Social Media and Communications Officer
Lloyd Constellations Consulting Ltd
03.2020 - 01.2022
- Company Overview: Kenyatta University, Chandaria Business & Incubation center
- Wrote Stories, created reels and managed social media content for the company website
- Ensured efficient communication for IT support and software development including mobile application development, web solutions, customer management system
- Helped in Marketing intelligence and digital growth
- Kenyatta University, Chandaria Business & Incubation center
Education
Bachelor of Arts - Communication Studies, Major Development Communication Minor Film Production
St Paul's University
Skills
Administrative & Organizational Skills
Affiliations
Lions International Club
- Lion Club of Masaku Pioneer - Leo Aafes Member(6321142)
Training
- Fundraising for Non-Profits, 02/01/22
- Lionism 2023,2024 and 2025
- Abortion and Family Planning Requirements 2019
- Gender and Health Systems Strengthening
- Considerations and use of social media
- Nairobi Expressway Toll Management process and structure Training
Software
MS Office 365 (excel, power point, word)
Google Workspace (Docs, Sheets, Slides, Drive)
Templafy & SharePoint
MS Teams , Zoom & DocuSign & EriDoc
Concur & SAP Ariba
Hootsuite & Buffer
Mailchimp & HubSpot
Languages
English
Bilingual or Proficient (C2)
Timeline
Executive Secretary to CEO
Africa Fleet Management Solutions Ltd
12.2023 - 02.2025
Toll Attendant Ticket Manager
Moja Expressway Company
10.2022 - 12.2023
Public Relations and Editorial Communication Intern
Moja Expressway Company
02.2022 - 09.2022
Social Media and Communications Officer
Lloyd Constellations Consulting Ltd
03.2020 - 01.2022
Bachelor of Arts - Communication Studies, Major Development Communication Minor Film Production
St Paul's University
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