OLUOCH OGWENO ZACHARIA
Homa Bay
Summary
I am a strategic and results-driven professional with expertise in Health Systems, project management and Human Resource Management & Administration. I am highly competent in planning and monitoring projects, managing project risks, tracking progress and resource utilization, and taking corrective action when necessary. I also conduct thorough project evaluation reviews to assess the effectiveness of project management. I have a proven track record of delivering projects on time, within budget, and to the highest quality standards as part of collaborative teams. I am an adept change agent who continuously refines and revitalizes strategies, initiates change, and facilitates solutions-driven team collaboration. Additionally, I possess strong analytical, evaluative, communication, and organizational skills. I am eager to further expand my project management expertise by joining an organization that will allow me to utilize and enhance these skills while ensuring the smooth and successful completion of projects.
Overview
18
18
years of professional experience
Work History
Sub County Health Administrative Officer (SCHAO)
County Government of Homa Bay, Ministry of Health
01.2016 - Current
- As Sub County Health Administrative Officer, I oversee and lead the strategies aimed at enhancing the capacity and functionality of the health system, and in the integration of community outreach activities. My main role to focus on strengthening health services, improving health outcomes, and ensuring comprehensive outreach initiatives to vulnerable populations. I work closely with Program Managers, the Department of Health (MoH), implementing partners, and other relevant stakeholders to ensure the sustainable delivery of quality health services and oversees the strategic and operational management of Human Resources and Administration implementation of HR policies and procedures, legal and organizational compliance, talent development, and the effective management of administrative, internal logistics, and travel services.
- Ensuring all employment practices, compensation, employee benefits, and human resources programs adhere to established standards, procedures, guidelines, and policies of the county, as well as local labor laws.
- Handling internal and external audits, planning and managing the implementation of relevant recommendations, and reporting on the status of the implementation.
- Facilitating periodic review and updates of HR policies and procedures in line with changes in regulatory and labor environments, and coordinating the performance management process to ensure its effectiveness.
- Developing structures for the effective management, utilization, repair, and maintenance of the health fleet of motor vehicles, including ambulances, and ensuring health facilities, especially buildings, comply with safety, health, and other laws and regulations and are well maintained.
- Administering service provider contracts for the maintenance of ICT facilities, buildings, motor vehicles, security, etc.
- Ensuring safety and security within hospital and departmental premises by Public Health and Occupational Safety guidelines.
- Managing the deployment, training, and appraisal of non-medical staff, including drivers, security guards, and cleaners, and ensuring appropriate career planning and succession management for non-medical staff.
- Providing well-defined job descriptions and specifications with clear delineation of duties and responsibilities at all levels within the structure to help non-medical staff understand their job requirements and demands.
- Coordinating and disseminating policy guidelines on infrastructure needs.
- Coordinating project proposals, overseeing implementation, and coordinating the gazettement of health facilities and management committees.
- Holding quarterly consultative meetings with field health administrative officers, reviewing MoUs from partners and forwarding them to the department for input or advice, and providing administrative support, including maintaining personnel records and processing staff benefits.
- Coordinating the delivery of support services by guiding, monitoring, and overseeing performances in finance, human resources, and general administrative and ICT support services.
- Liaising with other international organizations and agencies to maintain cooperation and incorporate best practices in the development of government administrative policies.
ICT Officer
County Government of Homa Bay: Public Service Board
07.2015 - 02.2016
- Configuring new and refurbished workstations, laptops, and peripheral equipment.
- Installing, troubleshooting, repairing, updating, and maintaining workstations and laptops.
- Installing, maintaining, and troubleshooting printers/copiers, as well as managing toner requests.
- Setting up and supporting audio/visual equipment for presentations and training sessions both on-site and off-site.
- Installing and configuring peripherals, including scanners, external drives, monitors, and other hardware.
- Removing and disposing of non-functional equipment.
- Ensuring that all software on institutional equipment is licensed and keeping records of licenses.
- Tracking license and support contracts, including notifying management of renewal timeframes.
- Monitoring the network to ensure functionality and availability for all system users.
- Installing, maintaining, troubleshooting, and repairing cabled, wireless, and other network infrastructure.
- Providing procurement assistance, including researching solutions, engaging with potential vendors, making product purchase recommendations, and evaluating bids.
Procurement Officer
Catholic Diocese of Homa-Bay (St. Joseph Mission Hospital Ombo)
01.2011 - 06.2015
- Identifying potential vendors, developing product specifications, soliciting bids, and preparing an analysis of bids and a final recommendation with the procurement committee.
- Analyzing and reconciling supplier invoices for all ordered and supplied goods and services daily, ensuring they are adequately supported.
- Receiving participant listings from program teams and reconciling and completing them before attaching them to invoices for payment.
- Receiving goods from suppliers and verifying them against the LPO in consultation with the users.
- Ensuring that ordered services and goods are provided satisfactorily as per specifications and that subsequent billing for such services is received accurately and on time.
- Developing sound, cost-effective strategies for purchasing materials used in the business.
- Evaluating spending operations and seeking ways to improve product quality and delivery timeliness.
- Communicating regularly with management about the efficient flow of goods and services affecting production, conducting cost analyses, and setting benchmarks for improvement.
Data Officer for TCB - OVC Project
Diocesan Integrated Development Services (Catholic Diocese of Homa-Bay)
02.2008 - 12.2010
- Managing data operations, including data collection, storage, management, accessibility, and usability.
- Overseeing data quality management, including data validation processes, data cleansing, and monitoring data accuracy.
- Leveraging data analytics to drive business value.
- Ensuring data governance and security by implementing governance policies, maintaining strong security standards, complying with applicable regulations, and protecting sensitive information.
- Communicating with staff and stakeholders about the importance of data collection.
- Maintaining compliance with rules, particularly regarding privacy and data protection.
- Providing training on data tools to staff and community health workers.
- Importing and exporting information to and from the CRS M&E unit.
- Monitoring SILC activities within the community and maintaining the SILC MIS.
Education
Master of Business Administration - Strategic Management
Tom Mboya University
Master of Public Health - Health Systems Management
Maseno University
01.2019
Bachelor of Arts - Development Studies, With IT
Maseno University
01.2016
Diploma - Community-Based Development and Project Management
Premise Africa Development Institute
01.2008
Certificate - Computer Repair, Maintenance and Networking
Kenya Christian Industrial Training Institute
Skills
- Project Management: Experienced in managing and implementing program plans and strategies to ensure they are all assessed and are running smoothly as well as ensuring the budget is adhered to
- Program Planning and Management: Ability to design, plan, and participate in the implementation and development of project activities by ensuring that all the strategizing and planning involved in the initial start of its implementation is incorporated
- Monitoring and Evaluation: Expert in monitoring and evaluating projects, ensuring that the budget is properly adhered to; policies of a project are complied with, tracking and identifying program performance gaps/challenges, and recommending timely remedial actions
- Capacity Development: Conversant with managing conflict, ensuring teamwork and delivery according to their capability, and determining their training needs
- Research and analytical skills: Experienced in conducting detailed research and ability to obtain process and analyze qualitative and quantitative information/ data and in the end come up with recommendations on the same
- Leadership skills: Ability to lead teams and ensure effective delivery of their roles and teamwork
- Communication and Interpersonal skills: Excellent effective verbal communication with people in and outside the organization while maintaining good and professional working relations
- ICT Competence: Highly capable of navigating all MS packages, internet, and emails
References
- Charles, Auma Modi, Homa Bay County Director Human Resources, 0725 665071, Homa Bay
- Stephen, Okello, County Orthopedic Surgeon, 0725 2551167, Kisumu
- Joyce, Akinyi, Study Coordinator KEMRI Washington, 0719846417, Homa Bay
Timeline
Sub County Health Administrative Officer (SCHAO)
County Government of Homa Bay, Ministry of Health
01.2016 - Current
ICT Officer
County Government of Homa Bay: Public Service Board
07.2015 - 02.2016
Procurement Officer
Catholic Diocese of Homa-Bay (St. Joseph Mission Hospital Ombo)
01.2011 - 06.2015
Data Officer for TCB - OVC Project
Diocesan Integrated Development Services (Catholic Diocese of Homa-Bay)
02.2008 - 12.2010
Master of Business Administration - Strategic Management
Tom Mboya University
Master of Public Health - Health Systems Management
Maseno University
Bachelor of Arts - Development Studies, With IT
Maseno University
Diploma - Community-Based Development and Project Management
Premise Africa Development Institute
Certificate - Computer Repair, Maintenance and Networking
Kenya Christian Industrial Training Institute